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Hutchinson Island Marriott Beach Resort & Marina

555 NE Ocean Boulevard · Stuart, Florida 34996 USA

Hutchinson Island Marriott Beach Resort & Marina Weddings

Request for Proposal

Policies

  • If a guarantee is not received within 72 business hours before your event, the hotel will prepare and charge for the number of persons estimated from the catering contract. The hotel will not be prepared to serve in excess of 5% above the final guarantee.
  • Choice of meal entree will be subject to an additional $5 per person charge.
  • If the count exceeds the 5% set on the day of the event, the hotel will charge a $10 per person labor fee plus the cost of the meal for any meals served over the 5% set guarantee.
  • Prices are subject to change and are not valid on holidays.  Please check with the catering manager for prices.
  • All banquet checks must be signed by the person in charge or a designated representative at the completion of each event. Any discrepancies in counts or charges must be identified and resolved at that time.
  • All prices are subject to a 22% service charge and applicable state taxes.
  • A non-refundable deposit of 25% of Estimated cost of event is required at the time of contract signing; 50% of estimated cost of event is due three months prior to the event. The balance is due two weeks prior if payment is made by personal check or 72 hours prior if payment is made with cash or certified check unless prior payment arrangements have been established with the hotel. A completed Credit Card Authorization Form must be on file to guarantee payment.
  • Cancellation Fees: From date of signing of contract and 180 days prior to event, 50% of the estimated total revenue; from 179 days to date of event, 100 % of total estimated revenue. Total revenue is the estimated revenue for the events based on the average menu pricing, audio visual an room rental.
  • If a change from the original room setup is requested on the day of the event, a labor charge of $150 will be added to the banquet check.
  • Final menu selections must be submitted four weeks prior to the event to ensure the availability of the desired menu items.
  • No food or beverage of any kind will be permitted to be brought into any banquet or meeting room other than items purchased from the hotel without consent of the Catering Manager.
  • Outside audiovisual equipment is not permitted without written hotel approval.  Please be advised that for each piece of approved outside equipment, 30% of the assessed retail value will be applied to the banquet bill and electrical fees may apply.
  • Event guests will be admitted to the banquet room and are expected to depart the banquet room at the times stated on the catering contract.  A $5 per person, per hour fee will be applied for any additional time stayed in the banquet room.
  • Due to local and state health ordinances, unused food or beverage cannot be removed from the hotel.
  • The customer is responsible for arrangements and all expenses of materials, merchandise, decorations or any other items shipped to and from the hotel. The hotel must be notified in advance of shipping arrangements to ensure proper acceptance of these items at the hotel.  Storage fees will apply.
  • The hotel reserves the right to move functions to other meeting/banquet rooms other than those appearing on the catering contract.
  • If an outdoor event must be moved indoors due to wind or rain, the decision must be made within three hours of the event start time in conjunction with the event planner.  If the event planner feels that the decision must be delayed and causes the hotel to set outdoor and indoor space, a $10 per person set-up fee will be added to the banquet check.
  • Any catered events taking place outside the main hotel area is subject to a delivery fee of $10 per person with a minimum of $250 per event.  Applicable locations include the Lady Atlantic or any private yacht docked at the Marina, Club Deck, Sandpiper Pool Deck, Sandpiper Atrium and any other off-site location.
  • A $45 service fee will be added to banquet checks for groups of 20 or less.
  • All signed contracts must be returned to the catering office seven business days after receipt or the space will be released to the hotel for general sale.

Hutchinson Island Marriott Beach Resort & Marina Weddings