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Events
The Westin Reserva Conchal, an All-Inclusive Golf Resort & Spa, features 8,500 square feet of event space, making it the ideal venue for your next meeting or conference. Your guests will enjoy our resort's thoughtful amenities and prime location in Costa Rica. Each of our venues is wired with state-of-the-art AV equipment and includes high-speed internet access. Our skilled planners will ensure your event is thoughtfully organized and flawlessly executed. Work with our culinary experts to design a custom menu for a mid-meeting lunch or coffee break.
9
Event Rooms
8451 SQ MT
Total Event Space
590
Capacity Largest Space
4
Breakout Rooms
Start Planning Your Meetings or Events Here
Tell us about your event, then we'll contact you and plan it together
Meetings & Events
We offer indoor and outdoor resort meeting spaces in Costa Rica
The Grand Ballroom at our Costa Rica event venue can be divided into 5 spaces for smaller events.
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All-inclusive group rates are available for large parties at our Playa Conchal event venue.
Work with the planners at our private event venues in Guanacaste, Costa Rica to arrange details
The culinary team at our Costa Rica event venue will design a custom menu to suit your needs.
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Wireless Wi-Fi to ensure a productive meeting in our Guanacaste Meeting Space
Offers & Packages
Our Meeting Planning team will impress your group with state-of-the-art audiovisuals, entertain them with enjoyable activities, and delight them with a creative, enticing menu.
Count on us to coordinate setup, breakdown, and troubleshooting so you are free to interact with your guests. We are able to assist with all your technology needs, from High Speed Internet Access to video conferencing equipment, LCD projectors, audio equipment, and much more. Our audiovisual partner can provide any additional equipment needs you may have.
Sharp minds are fueled by healthy food. Our versatile catering team will create inspiring, customized banquet and reception menus, with fresh, flavorful ingredients and themes ranging from Italian to seafood to Asian or Latin. We also offer vegetarian and vegan menus.
Venues
Our resort boasts 8,450 square feet of flexible meeting space, with stylish, air-conditioned meeting halls that offer appealing neutral décor and can be easily split into convenient breakout rooms. Ideal for small meetings or intimate receptions of up to 30, our Miravalles and Tenorio Rooms feature large windows as well as pre-function space ideal for relaxing or mingling during breaks.
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The resort also offers several medium-sized venues, both indoors and out, that are ideal for luncheons, dinners, poolside parties, and cocktail gatherings. Perfect for larger groups, the elegant, stylish Guanacaste Ballroom can accommodate groups of 500 theater-style or up to 400 guests for a banquet. The Ballroom is divisible into five intimate spaces and boasts a semi-enclosed pre-function foyer with beautiful garden views.
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The Westin Reserva Conchal Virtual Tour
Get a glimpse of what awaits you at our hotel. Take a virtual tour and discover our spacious rooms, delicious restaurants, and state-of-the-art meeting and event facilities. See for yourself why The Westin Reserva Conchal is the perfect destination for your next getaway.
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Weddings and Occasions
Our wedding venue in Guanacaste, Costa Rica can host 300 guests for a unique reception.
Dream weddings don't just happen, they're planned. Marriott Certified Wedding Planners are trained to help. After completing demanding coursework, each Marriott Certified Wedding Planner is qualified to coordinate weddings of all types, including ethnic and military weddings. Relying on experience, training, tradition and old-fashioned intuition, Marriott Certified Wedding Planners can help you determine an overall vision for your wedding and help you execute each detail. That includes setting an event budget; deciding on a menu; arranging table settings; and finding florists, photographers, a band and other entertainment for the big day.
Allow the resort planner at our Costa Rica wedding venue to see everything from menu to décor.
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Let our Costa Rica wedding venue inspire you with a ceremony in our garden venue or on the beach.
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Enjoy a 10% discount on all spa treatments at our Playa Conchal wedding venue to help you relax.
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Get special rates for guests at our Playa Conchal wedding venue when booking 10 or more rooms.
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Extend your stay and enjoy the all-inclusive honeymoon packages at our Costa Rica wedding venue.
Vibrant Venues
Enjoy a romantic ceremony against a tropical backdrop, and celebrate with friends and family in this breathtaking, ultra-relaxing setting filled with invigorating activities for all. A variety of indoor and outdoor venues are available for a truly spectacular day.
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With its peaceful natural surroundings, a wedding at The Westin Reserva Conchal, an All-Inclusive Golf Resort & Spa, is destined to be a serene yet festive event. Enjoy a romantic ceremony against a tropical backdrop, and celebrate with friends and family in this breathtaking, ultra-relaxing setting filled with invigorating activities for all. A variety of indoor and outdoor venues are available for a truly spectacular day.
Ideal for stylish receptions of up to 800 guests, our Guanacaste Ballroom offers semi-enclosed pre-function space with garden views. Our Arenal Rooms or the semi-enclosed Caracola Restaurant can accommodate 100 guests. We also offer two tasteful rooms for intimate groups of up to 30 boasting large windows and outdoor pre-function space. Romantic outdoor ceremonies of up to 20 guests can be held at Zen Sky Garden, with golf course and ocean views, or our charming Lake View Gazebo.
For outdoor receptions we recommend the pool area or open-air cabana.
Our indoor spaces are located within our Guanacaste Convention center. Our largest ballroom (8432 sqft) offers semi-enclosed pre-function space with garden views.
Guanacaste ballroom (can separate into 5): 800 total guests
Arenal ballroom (part of the larger ballroom): 100 guests
Breakout rooms available
Options for outdoor ceremony:
Beachfront Zen Sky Garden - max 20 guests
Lake View Gazebo - max 20 guests
Options for outdoor reception:
Pool area
Open air cabana
Lakeside
Personalized Dining
Let our catering team design a meal based on your preferences to delight all your guests. Select from innovative canapés like Thai red curry fish croquettes, chipotle-rubbed beef tenderloin, or pesto-marinated cheese and tomatoes. Choose between a set menu and buffet for dinner, with starter options like blackened shrimp with a blue cheese polenta cake or toasted coriander tomato soup with crispy prosciutto, and entrées such as grilled filet mignon with paprika fingerling potatoes or tamarind-glazed sea bass. Delight them with a sweet bite before the cake, such as passion fruit mousse towers or key lime tarts.
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At The Westin Reserva Conchal, we will make your wedding just as you imagine it. Our enclosures and arrangements create the perfect moment to say “I do”. Package for 2-20 people.
Inclusions:
Wedding planner
Officiant for the celebration of the symbolic ceremony
Ceremony arch with white fabric decoration
Wooden/bamboo chairs or benches for the ceremony
Path of fresh flower petals for the ceremony aisle
Bouquet for the bride and boutonniere for the groom
Sparkling wine and cake for the toast at dinner.
** This package is only available from Sunday to Thursday
** Dinner reservation at one of our all-inclusive a la carte restaurants (It is not a private event)
** This package is available for a maximum of 20 guests.
** All guests must be staying at the resort.
Inclusions:
Wedding Planner for planning and attend on the wedding day
Complementary room upgrade for Bride & Groom (according to availability)
Option to create a group room block with special rates and special concessions for Bride & Groom (for minimum 10 rooms required, separate room contract will be required)
Bridal hair style and make up services
Mimosas set up at the Bride room the day of the Wedding
Ceremony Rehearsal day before the Wedding
Rehearsal Dinner (maximum 20 guests) at an all-inclusive resort restaurant the night before the Wedding
Officiant for symbolic ceremony celebration
Ceremony Arch with fabric draping and 2 flower arrangements or similar decoration
Ceremony set up with Bamboo chairs, Tiffany chairs, wood benches or similar
Aisle decorated with driftwood & fresh flowers petals path
Bouquet for the bride & matching boutonnière for the groom (all flowers according to Bride preferred colors and style)
PRIVATE WEDDING RECEPTION (5 hours total):
One-hour private cocktail reception including open bar and hors d´oeuvres
Four hours private Wedding Reception with dinner and premium open bar (plated or buffet dinner, depending of final number of attendees and location)
Customized Wedding cake
Fresh flower centerpieces for Wedding Reception (all flowers according to Bride preferred colors and style)
Upgraded variety of linen & napkins colors
Upgraded variety of chairs styles for Reception
Inclusions:
Wedding Planner
Officiant & Legal Marriage or Symbolic Ceremony Celebration
Ceremony Arch with white fabric decoration & fresh flowers petal path for the aisle
Bouquet for the bride & boutonnière for the groom
Bridal Hair style and make up at beauty salon
Private Romantic Dinner
OTHER ADD-ON SERVICES
Photographers
Live music (Sax , Guitar, Violin or similar)
Fresh flower centerpieces for Wedding Reception (all flowers according to Bride preferred colors and style)
Upgraded variety of linen & napkins colors
Upgraded variety of chairs styles for Reception
Floor Plans
| Meeting Room | Dimensions (LxWxH) | Area (sq.ft) | Theater | Schoolroom | Conference | U-Shape | Reception | Banquet |
|---|---|---|---|---|---|---|---|---|
| Baulas 1 | 107.6x124.7x56.4 | 13416.2 | 100 | 50 | - | 40 | 125 | 70 |
| Tenorio 2 | 81x68.6x32.2 | 5556.4 | 25 | 18 | - | 12 | 25 | 20 |
| Tenorio 1 | 81x68.6x32.2 | 5556.4 | 25 | 18 | - | 12 | 25 | 20 |
| Miravalles 1 | 81x68.6x32.2 | 5556.4 | 25 | 18 | - | 12 | 25 | 20 |
| Guanacaste Ballroom (Arenal 1-2 + Santa Rosa + Baulas 1-2) | 322.9x212.9x56.4 | 68741.1 | 500 | 255 | - | 200 | 590 | 320 |
| Santa Rosa | 107.6x212.9x56.4 | 22913.3 | 180 | 85 | - | 60 | 200 | 100 |
| Arenal 1 | 107.6x124.7x56.4 | 13416.2 | 100 | 50 | - | 40 | 125 | 70 |
| Baulas 2 | 107.6x88.3x56.4 | 9497.1 | 70 | 35 | - | 30 | 70 | 40 |
| Arenal 2 | 107.6x88.3x56.4 | 9497.1 | 70 | 35 | - | 30 | 70 | 45 |
| Miravalles 2 | 81x68.6x32.2 | 5556.4 | 25 | 18 | - | 12 | 25 | 20 |
Baulas 1
Dimensions (LxWxH)
107.6x124.7x56.4
Area (sq.ft)
13416.2
Theater
100
Schoolroom
50
Conference
-
U-Shape
40
Reception
125
Banquet
70
Tenorio 2
Dimensions (LxWxH)
81x68.6x32.2
Area (sq.ft)
5556.4
Theater
25
Schoolroom
18
Conference
-
U-Shape
12
Reception
25
Banquet
20
Tenorio 1
Dimensions (LxWxH)
81x68.6x32.2
Area (sq.ft)
5556.4
Theater
25
Schoolroom
18
Conference
-
U-Shape
12
Reception
25
Banquet
20
Miravalles 1
Dimensions (LxWxH)
81x68.6x32.2
Area (sq.ft)
5556.4
Theater
25
Schoolroom
18
Conference
-
U-Shape
12
Reception
25
Banquet
20
Guanacaste Ballroom (Arenal 1-2 + Santa Rosa + Baulas 1-2)
Dimensions (LxWxH)
322.9x212.9x56.4
Area (sq.ft)
68741.1
Theater
500
Schoolroom
255
Conference
-
U-Shape
200
Reception
590
Banquet
320
Santa Rosa
Dimensions (LxWxH)
107.6x212.9x56.4
Area (sq.ft)
22913.3
Theater
180
Schoolroom
85
Conference
-
U-Shape
60
Reception
200
Banquet
100
Arenal 1
Dimensions (LxWxH)
107.6x124.7x56.4
Area (sq.ft)
13416.2
Theater
100
Schoolroom
50
Conference
-
U-Shape
40
Reception
125
Banquet
70
Baulas 2
Dimensions (LxWxH)
107.6x88.3x56.4
Area (sq.ft)
9497.1
Theater
70
Schoolroom
35
Conference
-
U-Shape
30
Reception
70
Banquet
40
Arenal 2
Dimensions (LxWxH)
107.6x88.3x56.4
Area (sq.ft)
9497.1
Theater
70
Schoolroom
35
Conference
-
U-Shape
30
Reception
70
Banquet
45
Miravalles 2
Dimensions (LxWxH)
81x68.6x32.2
Area (sq.ft)
5556.4
Theater
25
Schoolroom
18
Conference
-
U-Shape
12
Reception
25
Banquet
20
| Meeting Room | Dimensions (LxWxH) | Area (sq.mt) | Theater | Schoolroom | Conference | U-Shape | Reception | Banquet |
|---|---|---|---|---|---|---|---|---|
| Baulas 1 | 32.8x38.0x17.2 | 1246.4 | 100 | 50 | - | 40 | 125 | 70 |
| Tenorio 2 | 24.7x20.9x9.8 | 516.2 | 25 | 18 | - | 12 | 25 | 20 |
| Tenorio 1 | 24.7x20.9x9.8 | 516.2 | 25 | 18 | - | 12 | 25 | 20 |
| Miravalles 1 | 24.7x20.9x9.8 | 516.2 | 25 | 18 | - | 12 | 25 | 20 |
| Guanacaste Ballroom (Arenal 1-2 + Santa Rosa + Baulas 1-2) | 98.4x64.9x17.2 | 6386.2 | 500 | 255 | - | 200 | 590 | 320 |
| Santa Rosa | 32.8x64.9x17.2 | 2128.7 | 180 | 85 | - | 60 | 200 | 100 |
| Arenal 1 | 32.8x38.0x17.2 | 1246.4 | 100 | 50 | - | 40 | 125 | 70 |
| Baulas 2 | 32.8x26.9x17.2 | 882.3 | 70 | 35 | - | 30 | 70 | 40 |
| Arenal 2 | 32.8x26.9x17.2 | 882.3 | 70 | 35 | - | 30 | 70 | 45 |
| Miravalles 2 | 24.7x20.9x9.8 | 516.2 | 25 | 18 | - | 12 | 25 | 20 |
Baulas 1
Dimensions (LxWxH)
32.8x38.0x17.2
Area (sq.mt)
1246.4
Theater
100
Schoolroom
50
Conference
-
U-Shape
40
Reception
125
Banquet
70
Tenorio 2
Dimensions (LxWxH)
24.7x20.9x9.8
Area (sq.mt)
516.2
Theater
25
Schoolroom
18
Conference
-
U-Shape
12
Reception
25
Banquet
20
Tenorio 1
Dimensions (LxWxH)
24.7x20.9x9.8
Area (sq.mt)
516.2
Theater
25
Schoolroom
18
Conference
-
U-Shape
12
Reception
25
Banquet
20
Miravalles 1
Dimensions (LxWxH)
24.7x20.9x9.8
Area (sq.mt)
516.2
Theater
25
Schoolroom
18
Conference
-
U-Shape
12
Reception
25
Banquet
20
Guanacaste Ballroom (Arenal 1-2 + Santa Rosa + Baulas 1-2)
Dimensions (LxWxH)
98.4x64.9x17.2
Area (sq.mt)
6386.2
Theater
500
Schoolroom
255
Conference
-
U-Shape
200
Reception
590
Banquet
320
Santa Rosa
Dimensions (LxWxH)
32.8x64.9x17.2
Area (sq.mt)
2128.7
Theater
180
Schoolroom
85
Conference
-
U-Shape
60
Reception
200
Banquet
100
Arenal 1
Dimensions (LxWxH)
32.8x38.0x17.2
Area (sq.mt)
1246.4
Theater
100
Schoolroom
50
Conference
-
U-Shape
40
Reception
125
Banquet
70
Baulas 2
Dimensions (LxWxH)
32.8x26.9x17.2
Area (sq.mt)
882.3
Theater
70
Schoolroom
35
Conference
-
U-Shape
30
Reception
70
Banquet
40
Arenal 2
Dimensions (LxWxH)
32.8x26.9x17.2
Area (sq.mt)
882.3
Theater
70
Schoolroom
35
Conference
-
U-Shape
30
Reception
70
Banquet
45
Miravalles 2
Dimensions (LxWxH)
24.7x20.9x9.8
Area (sq.mt)
516.2
Theater
25
Schoolroom
18
Conference
-
U-Shape
12
Reception
25
Banquet
20
Banquet
Generally used for meals and sessions involving small group discussions. A five foot round table seats eight people comfortably. A six foot round table seats 10 people comfortably.
Room Set-up Examples
Conference and Hollow Square
Appropriate for interactive discussions and note-taking sessions for fewer than 25 people. Many hotels have elegant "boardrooms" for 10 to 20 people, equipped with full audiovisual capabilities, a writing board, cork board and a flip chart.
Room Set-up Examples
E-Shape, U-Shape and T-Shape
Appropriate for groups of fewer than 40 people. These are best for interaction with a leader seated at the head of the setup. Audiovisual is usually best set up at the open end of the seating.
Room Set-up Examples
Theater
Appropriate for large sessions and short lectures that do not require extensive note-taking. This is a convenient setup to use before breaking into discussion or role-playing groups because chairs can be moved.
Room Set-up Examples
Reception
Stand-up social function where beverages and light foods are served. Foods may be presented on small buffet tables or passed by servers. May precede a meal function.
Room Set-up Examples
Schoolroom or Classroom
The most desirable setup for medium to large-size lectures. Requires a relatively large room. Tables provide attendees with space for spreading out materials and taking notes.
Room Set-up Examples
Ovals and Rounds
Generally used for meals and sessions involving small group discussions. A five foot round table seats eight people comfortably. A six foot round table seats 10 people comfortably.
Room Set-up Examples
Audio-Visual Equipment
- AV Technician
- Film Projector with Screen
- LCD Panel
- LCD Projector
- Microphone
- Teleconferencing
- Videoconferencing
- Wired Internet
- Wireless Internet
Event Services
- Certified Meeting Planner
- Decorator
- Electrician
- Event Lighting
- Photographer
- Registration Service
- Security Guards
Event Equipment & Supplies
- Blackboards
- Direction Signs
- Flip Chart & Markers
- Installed Stage
- Pens / Pencils / Notepad
- Podium Lectern
- Polling Devices
- Portable Stage
- Spotlights
- Stack Chairs
- Tables
Business Services
- Computers
- Fax Service
- On-Site Business Center is Staffed
- Printers
Frequently Asked Questions
The Westin Reserva Conchal, an All-Inclusive Golf Resort & Spa has 9 event rooms.
The largest capacity event room is the Guanacaste Ballroom (Arenal 1-2 + Santa Rosa + Baulas 1-2). It has a capacity of 590.
Yes, The Westin Reserva Conchal, an All-Inclusive Golf Resort & Spa provides wedding services.
To book a meeting or event at The Westin Reserva Conchal, an All-Inclusive Golf Resort & Spa click here
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