1601 Bayshore Drive, Vancouver, British Columbia V6G 2V4 Canada
+1 604-682-3377

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Meetings & Events


Invite your guests to a memorable Vancouver meeting

From boardroom meetings to 1,000-guest galas, The Westin Bayshore, Vancouver is the optimal setting for your next corporate gathering. Home to the impeccable Bayshore Grand Ballroom, famed for being one of Western Canada's most spacious venues, our hotel offers an array of outdoor spaces and light-filled rooms featuring state-of-art audiovisual equipment and modern decor. To bring your event to life Vancouver, BC, our dedicated event planners and culinary team are ready to collaborate with you in creating a seamless, unforgettable event.

  • 33

    Event Rooms

  • 67,838 sq ft

    Total Event Space

  • 1,750

    Capacity Largest Space

  • 29

    Maximum Breakout Rooms

Marine Garden Cocktail Setup

Green Meetings in Vancouver

At The Westin Bayshore we want to partner with you in the success of your meetings, and we include reducing your environmental impact as a measure of a truly successful event. To help your organization reduce your environmental footprint we have built some practical options and resources to assist you. Please ask us for more information on bringing greener meetings to your next event.

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Oak - U-Shape Setup

About This Venue

  • Take advantage of over 68,000 square feet of flexible meeting space in Downtown Vancouver, BC

  • Step into the Bayshore Grand Ballroom, one of BC's largest venues, able to host 1,750 seated guests

  • Revel in Vancouver's mild weather by hosting an outdoor meeting on our pool deck or garden patio

  • Appoint our expert events planners to transform your venue with bespoke décor and floor plans

  • Invigorate mealtimes and coffee breaks during your meeting with nourishing farm-to-table catering

    Learn more
  • Engage your guests' imaginations with dynamic presentations showcased with the venue's AV equipment

Plan an Inspired Event

Attendee Booking Tools

Image Attendee Booking Tools

We can provide you with a unique complimentary Reservation Link that makes it easy for your guests to reserve their rooms.

  • Shared in an email
  • Embed in a website
  • Personalized with your group name, event dates, hotel, and special rates
  • Displayed in multiple languages on Marriott domains worldwide

Manage Your Event with Ease

Group Lists

If you have a list of your guests, we can make reservations for all of them.

We can send you a report showing which of your guests have reserved rooms and when they plan to arrive.

Mobile Check-In

Guests can check in before their stay, receive instant alerts when their room is ready and check out by skipping the front desk.

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Reward Yourself

Earn up to 50,000 plus Elite status, discounts and more.

Equipment and Services

Meeting Equipment

AV equipment

Microphone

PA system portable

Polling devices

Rear screen projection

Stage: installed

Stage: portable

TV

TV production service provider

Video camera

Walkie talkie radios

Meeting Services

AV technician

Carpenter

Copy service

Decorator

Electrician

Laborer

Locksmith

Photographer

Security guard

Videoconferencing

Business Equipment

Computers

Printers

Business Services

Copy service

Fax service

Full-service business center

Messenger service

Network/Internet printing

Post/parcel

Translator

High-speed Internet access

Meeting rooms:Wired,Wireless

Catering

Afternoon Break

Coffee Break

Dinner

Lunch

Reception

Capacity

Capacity Chart

Convert Meters | Reset
  • International Suite
  • 57x45x9
  • 2,565
  • 80
  •  
  • 20
  • 21
  • 60
  • 80
  • Stanley Park Ballroom
  • 60x98x16
  • 5,880
  • 676
  • 372
  •  
  • 68
  • 580
  • 430
  • Salon 1
  • 60x32x16
  • 1,920
  • 182
  • 114
  • 50
  • 50
  • 190
  • 130
  • Salon 2
  • 60x32x16
  • 1,920
  • 182
  • 114
  • 50
  • 50
  • 190
  • 130
  • Salon 3
  • 60x32x16
  • 1,920
  • 182
  • 114
  • 50
  • 50
  • 190
  • 130
  • Salon 1 & 2
  • 60x66x16
  • 3,960
  • 444
  • 234
  •  
  • 48
  • 390
  • 260
  • Salon 2 & 3
  • 60x66x16
  • 3,960
  • 444
  • 234
  •  
  • 48
  • 390
  • 260
  • Stanley Park Foyer
  • 148x148x20
  • 21,904
  • 607
  •  
  •  
  •  
  • 607
  •  
  • Cypress Room
  • 40x47x12
  • 1,880
  • 200
  • 96
  • 36
  • 40
  • 100
  • 120
  • Cypress 1
  • 40x23x12
  • 920
  • 94
  • 36
  • 34
  • 32
  • 50
  • 60
  • Cypress 2
  • 40x23x12
  • 920
  • 94
  • 36
  • 34
  • 32
  • 50
  • 60
  • Oak Room
  • 27x50x12
  • 1,350
  • 138
  • 72
  • 38
  • 42
  • 58
  • 60
  • Oak 1
  • 27x25x12
  • 675
  • 56
  • 24
  • 16
  • 18
  • 29
  • 40
  • Oak 2
  • 27x25x12
  • 675
  • 56
  • 24
  • 16
  • 18
  • 29
  • 40
  • Prospect
  • 24x27x10
  • 648
  • 16
  •  
  • 16
  •  
  •  
  •  
  • Chehalis
  • 22x15x10
  • 330
  • 28
  • 18
  • 13
  • 13
  • 15
  • 10
  • Tangent
  • 22x15x10
  • 330
  •  
  •  
  •  
  •  
  •  
  •  
  • Fir
  • 17x21x12
  • 357
  • 15
  •  
  • 14
  • 15
  •  
  •  
  • Salon B
  • 32x68x18
  • 2,176
  • 210
  • 138
  • 48
  • 54
  • 210
  • 140
  • Salon C
  • 32x68x18
  • 2,176
  • 210
  • 138
  • 48
  • 54
  • 210
  • 140
  • Salon D
  • 32x68x18
  • 2,176
  • 210
  • 138
  • 48
  • 54
  • 210
  • 140
  • Salon E
  • 32x68x18
  • 2,176
  • 210
  • 138
  • 48
  • 54
  • 210
  • 140
  • Salon F
  • 32x68x18
  • 2,176
  • 210
  • 138
  • 48
  • 54
  • 210
  • 140
  • Salon ABC
  • 99x68x18
  • 6,732
  • 774
  • 426
  •  
  •  
  • 660
  • 470
  • Salon DEF
  • 99x68x18
  • 6,732
  • 774
  • 426
  •  
  •  
  • 660
  • 470
  • Salon AB
  • 66x68x18
  • 4,488
  • 532
  • 291
  •  
  • 72
  • 440
  • 310
  • Salon BC
  • 66x68x18
  • 4,488
  • 532
  • 291
  •  
  • 72
  • 440
  • 310
  • Salon DE
  • 66x68x18
  • 4,488
  • 532
  • 291
  •  
  • 72
  • 440
  • 310
  • Salon EF
  • 66x68x18
  • 4,488
  • 532
  • 291
  •  
  • 72
  • 440
  • 310
  • Bayshore Ballroom Foyer
  • 55x197x30
  • 10,835
  •  
  •  
  •  
  •  
  •  
  •  
  • MacKenzie
  • 40x25x8.2
  • 1,000
  • 115
  • 48
  • 28
  • 36
  • 80
  • 60
  • Seymour
  • 40x25x8.2
  • 1,000
  • 115
  • 48
  • 28
  • 36
  • 80
  • 60
  • Fraser
  • 18x23x8.2
  • 414
  • 37
  • 18
  • 16
  • 18
  • 25
  • 30
  • Thompson
  • 18x23x8.2
  • 414
  • 37
  • 18
  • 16
  • 18
  • 25
  • 30
  • Marine
  • 25x69x14.3
  • 1,725
  • 78
  • 54
  • 42
  • 32
  • 100
  • 100
  • Pool and Garden Area
  • 21x41x0
  • 861
  • 300
  •  
  •  
  •  
  • 300
  •  
  • Arbutus
  • 17x21x12
  • 357
  • 15
  •  
  • 14
  • 15
  •  
  •  
  • Chairman
  • 28x31x8.4
  • 868
  • 50
  • 21
  • 24
  • 25
  •  
  • 20
  • Boardroom
  • 20x20x8.4
  • 400
  • 15
  •  
  • 14
  • 15
  •  
  •  
  • President
  • 20x28x8.4
  • 560
  • 34
  • 21
  • 20
  • 21
  •  
  • 20
  • Cowichan
  • 22x21x10
  • 462
  • 28
  • 21
  • 16
  • 19
  • 25
  • 20
  • Coquitlam
  • 22x21x10
  • 462
  • 28
  • 21
  • 16
  • 19
  • 25
  • 20
  • Director
  • 17x20x8.4
  • 340
  • 15
  •  
  • 14
  • 15
  •  
  •  
  • Bayshore Grand Ballroom
  • 99x157x18
  • 15,543
  • 1750
  • 1008
  •  
  •  
  • 1400
  • 1080
  • Salon A
  • 32x68x18
  • 2,176
  • 210
  • 138
  • 48
  • 54
  • 210
  • 140

Room Set-Up Examples

Setup Example

Reception

Stand-up social function where beverages and light foods are served. Foods may be presented on small buffet tables or passed by servers. May precede a meal function.

Setup Example

Banquet

Generally used for meals and sessions involving small group discussions. A five foot round table seats eight people comfortably. A six foot round table seats 10 people comfortably.

Setup Example

Theater

Appropriate for large sessions and short lectures that do not require extensive note-taking. This is a convenient setup to use before breaking into discussion or role-playing groups because chairs can be moved.

Setup Example

Schoolroom or Classroom

The most desirable setup for medium to large-size lectures. Requires a relatively large room. Tables provide attendees with space for spreading out materials and taking notes.

Setup Example

Ovals and Rounds

Generally used for meals and sessions involving small group discussions. A five foot round table seats eight people comfortably. A six foot round table seats 10 people comfortably.

Setup Example

Conference and Hollow Square

Appropriate for interactive discussions and note-taking sessions for fewer than 25 people. Many hotels have elegant "boardrooms" for 10 to 20 people, equipped with full audiovisual capabilities, a writing board, cork board and a flip chart.

Setup Example

E-shape, U-shape and T-shape

Appropriate for groups of fewer than 40 people. These are best for interaction with a leader seated at the head of the setup. Audiovisual is usually best set up at the open end of the seating.