Start planning your meeting or event here

Tell us about your event, then we’ll contact you and plan it together.

  • 4

    Event Rooms

  • 7,458 sq ft

    Total Event Space

  • 650

    Capacity Largest Space

  • 4

    Maximum Breakout Rooms

About This Venue

  • Host a board meeting, corporate training, presentation or seminar in our flexible event space

  • Conferences with 350 guests find the ideal venue at our 4,600-square-foot Bear Mountain Ballroom

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  • Prepare, brainstorm and collaborate in Victoria, BC, with our intimate Finlayson Boardroom

  • Elevate your meetings near Bear Mountain with custom catering from our culinary team

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  • Challenge your colleagues to a round of golf on our two mountain-inspired, Nicklaus-designed courses

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  • Save when you book 10 or more guest rooms for your Victoria meeting or reception

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Maximize Your Earning Potential - Plan For More!

Contract your meeting with us by December 31, 2019 to March 31, 2020 to take advantage of this amazing points offer for Meeting Planners. Reach out to our Sales Team at sales@westinbearmountain.com or call us at 250.391.7183 to start organizing your next event today.

Plan an Inspired Event

Attendee Booking Tools

Image Attendee Booking Tools

We can provide you with a unique complimentary Reservation Link that makes it easy for your guests to reserve their rooms.

  • Shared in an email
  • Embed in a website
  • Personalized with your group name, event dates, hotel, and special rates
  • Displayed in multiple languages on Marriott domains worldwide

Manage Your Event with Ease

Group Lists

If you have a list of your guests, we can make reservations for all of them.

Rooming Lists

We can send you a report showing which of your guests have reserved rooms and when they plan to arrive.

Mobile Check-In

Guests can check in before their stay, receive instant alerts when their room is ready and check out by skipping the front desk.

Equipment and Services

Meeting Equipment

AV equipment

Film projector

LCD projector

Microphone

Stage: portable

TV

TV production service provider

Meeting Services

AV technician

Carpenter

Copy service

Decorator

Electrician

Laborer

Locksmith

Photographer

Security guard

Business Equipment

Computers

Printers

Business Services

Network/Internet printing

High-speed Internet access

Meeting rooms: Wired, Wireless

Catering

Afternoon Break

Coffee Break

Dinner

Lunch

Reception

Capacity

Floor Plans

Capacity Chart

Convert Meters | Reset
  • Bear Mountain Ballroom
  • 75x61x13
  • 4,575
  • 410
  • 250
  •  
  •  
  • 650
  • 300
  • Highlands (1/3 section of Bear Mountain Ballroom)
  • 24x61x13
  • 1,464
  • 120
  • 80
  •  
  • 30
  • 150
  • 80
  • Colwood (1/3 section of Bear Mountain Ballroom)
  • 28x61x13
  • 1,708
  • 140
  • 120
  •  
  • 30
  • 180
  • 100
  • Langford (1/3 section of Bear Mountain Ballroom)
  • 24x61x13
  • 1,464
  • 120
  • 80
  •  
  • 30
  • 150
  • 80
  • Finlayson Boardroom
  • 24.5x18.5x11
  • 453.25
  • 20
  • 12
  • 16
  • 12
  • 30
  •  
  • Mt. Baker
  • 30x21x10
  • 630
  • 60
  • 24
  •  
  • 20
  • 60
  • 40
  • The Cellar
  • 60x30x8
  • 1,800
  •  
  •  
  •  
  •  
  • 35
  • 16

Room Set-Up Examples

Setup Example

E-shape, U-shape and T-shape

Appropriate for groups of fewer than 40 people. These are best for interaction with a leader seated at the head of the setup. Audiovisual is usually best set up at the open end of the seating.

Setup Example

Schoolroom or Classroom

The most desirable setup for medium to large-size lectures. Requires a relatively large room. Tables provide attendees with space for spreading out materials and taking notes.

Setup Example

Theater

Appropriate for large sessions and short lectures that do not require extensive note-taking. This is a convenient setup to use before breaking into discussion or role-playing groups because chairs can be moved.

Setup Example

Ovals and Rounds

Generally used for meals and sessions involving small group discussions. A five foot round table seats eight people comfortably. A six foot round table seats 10 people comfortably.

Setup Example

Conference and Hollow Square

Appropriate for interactive discussions and note-taking sessions for fewer than 25 people. Many hotels have elegant "boardrooms" for 10 to 20 people, equipped with full audiovisual capabilities, a writing board, cork board and a flip chart.

Setup Example

Banquet

Generally used for meals and sessions involving small group discussions. A five foot round table seats eight people comfortably. A six foot round table seats 10 people comfortably.

Setup Example

Reception

Stand-up social function where beverages and light foods are served. Foods may be presented on small buffet tables or passed by servers. May precede a meal function.

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