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Events
Where heritage meets haute through W’s bold lens, you can host events that leave your guests impressed and inspired alike. Experience decadent design and impeccable service: from rooftop gatherings and business meetings to intimate dinners at our restaurants. Come together to go beyond at W Florence event spaces.
4
Event Rooms
124 SQ MT
Total Event Space
25
Capacity Largest Space
Start Planning Your Meetings or Events Here
Tell us about your event, then we'll contact you and plan it together
Weddings and Occasions
Host unforgettable social gatherings in our unique open-air event venues in Florence
Celebrate vibrant gatherings in the Penthouse Suite, featuring a 142 sqm terrace
Our talented culinary team crafts unique menus for your event venue in Florence.
Our event team at W Florence will help plan an unforgettable celebration
We make anything happen for your meeting with our Whatever/Whenever service. Here for you, anytime
Zefiro Rooftop
The city reimagined from above. Hosting up to 104 guests, this is where views meet vibe. Ideal for receptions, private gatherings, and elevated experiences. From golden hour to late-night energy, available for full or partial buyout.
Penthouse
Above it all, where Florence unfolds at your feet. An exclusive hideaway for up to 50 guests, designed for elevated gatherings that feel both intimate and electric. From seated dinners to sunset cocktails, this is where moments turn magnetic. Available for full buyout only.
Tratto
A contemporary Italian setting for an event to remember. Hosting up to 68 guests, Tratto blends warmth with edge, ideal for private dinners, celebrations, and curated gatherings. Flexible for full or partial buyouts, it adapts to your mood, from intimate to full-scene energy.
W Lounge
The pulse of the hotel. A dynamic space for up to 44 guests, perfect for stylish receptions, a private event, or laid-back celebrations. Available for full or partial buyout.
Akira Back
At Akira Back, there’s space for up to 102 guests. This globally inspired dining destination transforms events into immersive experiences. From elevated dinners to high-energy celebrations, available for full or partial buyout.
Courtyard
An open-air escape where Florence’s rhythm flows effortlessly. With space for up to 75 guests, the Courtyard is made for social gatherings, from daytime events to evening celebrations under the stars. Available for full or partial buyout.
Meetings and Events
Versatile meeting spaces: 4 meeting rooms, from 36 to 73 SQM, designed to inspire every event.
Flexible Great Room setup accommodates conferences, galas, or intimate meeting rooms in Florence.
Anything is possible for your event venue in Florence with our Whatever/Whenever service - just ask.
Creative catering options from our signature restaurants, add a unique taste to every event.
Offers & Packages
Thinking Beyond the Conference Room
Studio 1 & 2
What’s better than a Studio with cutting-edge technology and meticulous attention to design details? Two. Joined together, these spaces span over 72 square meters—perfect for conferences or boardroom meetings.
Studio 3 & 4
At 36 square meters each, these rooms offer an intimate yet inspiring space for productivity and collaboration. Immersive sound, seamless connectivity, and large screens give you everything you need to do business, only better.
Unwind After Hours
Good news is, when the meeting ends, the experience is just getting started. Take your conversations to the courtyard for a laid-back aperitivo under the Florence sky, or head up to the Zefiro Rooftop where the city views set the scene. From daylight talks to sunset toasts, W Florence keeps the energy flowing long after the agenda is done.
| Meeting Room | Dimensions (LxWxH) | Area (sq.ft) | Theater | Schoolroom | Conference | U-Shape | Reception | Banquet |
|---|---|---|---|---|---|---|---|---|
| Great Room 1 | 22.6x14.8x8.2 | 334.8 | 25 | 14 | - | 15 | - | 16 |
| Great Room 2 | 22.6x14.8x8.2 | 334.8 | 25 | 14 | - | 15 | - | 16 |
| Studio 1 | 22.6x14.8x8.2 | 334.8 | 25 | 14 | - | 15 | - | 16 |
| Studio 2 | 22.6x14.8x8.2 | 330.5 | 25 | 14 | - | 15 | - | 16 |
Great Room 1
Dimensions (LxWxH)
22.6x14.8x8.2
Area (sq.ft)
334.8
Theater
25
Schoolroom
14
Conference
-
U-Shape
15
Reception
-
Banquet
16
Great Room 2
Dimensions (LxWxH)
22.6x14.8x8.2
Area (sq.ft)
334.8
Theater
25
Schoolroom
14
Conference
-
U-Shape
15
Reception
-
Banquet
16
Studio 1
Dimensions (LxWxH)
22.6x14.8x8.2
Area (sq.ft)
334.8
Theater
25
Schoolroom
14
Conference
-
U-Shape
15
Reception
-
Banquet
16
Studio 2
Dimensions (LxWxH)
22.6x14.8x8.2
Area (sq.ft)
330.5
Theater
25
Schoolroom
14
Conference
-
U-Shape
15
Reception
-
Banquet
16
| Meeting Room | Dimensions (LxWxH) | Area (sq.mt) | Theater | Schoolroom | Conference | U-Shape | Reception | Banquet |
|---|---|---|---|---|---|---|---|---|
| Great Room 1 | 6.9x4.5x2.5 | 31.1 | 25 | 14 | - | 15 | - | 16 |
| Great Room 2 | 6.9x4.5x2.5 | 31.1 | 25 | 14 | - | 15 | - | 16 |
| Studio 1 | 6.9x4.5x2.5 | 31.1 | 25 | 14 | - | 15 | - | 16 |
| Studio 2 | 6.9x4.5x2.5 | 30.7 | 25 | 14 | - | 15 | - | 16 |
Great Room 1
Dimensions (LxWxH)
6.9x4.5x2.5
Area (sq.mt)
31.1
Theater
25
Schoolroom
14
Conference
-
U-Shape
15
Reception
-
Banquet
16
Great Room 2
Dimensions (LxWxH)
6.9x4.5x2.5
Area (sq.mt)
31.1
Theater
25
Schoolroom
14
Conference
-
U-Shape
15
Reception
-
Banquet
16
Studio 1
Dimensions (LxWxH)
6.9x4.5x2.5
Area (sq.mt)
31.1
Theater
25
Schoolroom
14
Conference
-
U-Shape
15
Reception
-
Banquet
16
Studio 2
Dimensions (LxWxH)
6.9x4.5x2.5
Area (sq.mt)
30.7
Theater
25
Schoolroom
14
Conference
-
U-Shape
15
Reception
-
Banquet
16
Banquet
Generally used for meals and sessions involving small group discussions. A five foot round table seats eight people comfortably. A six foot round table seats 10 people comfortably.
Room Set-up Examples
Conference and Hollow Square
Appropriate for interactive discussions and note-taking sessions for fewer than 25 people. Many hotels have elegant "boardrooms" for 10 to 20 people, equipped with full audiovisual capabilities, a writing board, cork board and a flip chart.
Room Set-up Examples
E-Shape, U-Shape and T-Shape
Appropriate for groups of fewer than 40 people. These are best for interaction with a leader seated at the head of the setup. Audiovisual is usually best set up at the open end of the seating.
Room Set-up Examples
Theater
Appropriate for large sessions and short lectures that do not require extensive note-taking. This is a convenient setup to use before breaking into discussion or role-playing groups because chairs can be moved.
Room Set-up Examples
Reception
Stand-up social function where beverages and light foods are served. Foods may be presented on small buffet tables or passed by servers. May precede a meal function.
Room Set-up Examples
Schoolroom or Classroom
The most desirable setup for medium to large-size lectures. Requires a relatively large room. Tables provide attendees with space for spreading out materials and taking notes.
Room Set-up Examples
Ovals and Rounds
Generally used for meals and sessions involving small group discussions. A five foot round table seats eight people comfortably. A six foot round table seats 10 people comfortably.
Room Set-up Examples
Audio-Visual Equipment
- Microphone
- TV
- TV Production Service Provider
- Video Camera
- Videoconferencing
- Walkie Talkies
Event Equipment & Supplies
- Blackboards
- Tables
Frequently Asked Questions
W Florence has 4 event rooms.
The largest capacity event rooms are Great Room 1, Great Room 2, Studio 1, Studio 2. They have a capacity of 25.
Yes, W Florence provides wedding services.
To book a meeting or event at W Florence click here
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