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Events
Celebrate in Pura Vida style at our meeting spaces in W Costa Rica – Reserva Conchal. Whether you’re tying the knot or toasting a success, make it memorable with our light-filled, airy event spaces amidst the mangroves. Wedding parties and family reunions will find endless reasons to raise a glass, from the property’s dramatic setting to the high-design atmosphere and Whatever/Whenever service. With over 950 square meters of meeting space, the Escape is also the ultimate venue in Guanacaste for incentive groups. Mark your milestone in pristine paradise at W Costa Rica.
4
Event Rooms
465 SQ MT
Total Event Space
310
Capacity Largest Space
Start Planning Your Meetings or Events Here
Tell us about your event, then we'll contact you and plan it together
Meetings & Events
Our Guanacaste hotel for corporate retreats is perfect for hosting your next event.
Fuel innovation. Attend conferences in our Costa Rica ballroom or enjoy discussions in our studio.
Deliver an impressive presentation using the AV equipment in our Guanacaste meeting rooms.
Build a better team with specialty events such as beachfront games, morning workouts or DJ breaks.
Let our Costa Rica wedding planner impress your guests with our customizable catering services.
Colleagues visiting Costa Rica will enjoy a special rate when you book a block of 10 or more rooms.
Offers & Packages
Go on a Virtual Adventure!
Ready for a taste of paradise? Join us on a virtual tour of W Costa Rica – Reserva Conchal! From our sprawling rooms to our mouth-watering restaurants, and state-of-the-art meeting and event facilities, you'll see why we're the destination of choice for thrill-seekers and relaxation enthusiasts alike.
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Weddings & Occasions
From exotic mangroves and tropical beaches to our Costa Rica ballroom, we have a venue to suit you.
Our destination weddings in Guanacaste, Costa Rica are perfect for you saying "I do"
Dance the night away under the stars at The Lawn, our outdoor event venue in Guanacaste Costa Rica.
Let our expert Costa Rica wedding planners take care of all the details for your special day.
With customizable catering menus, you can enhance your Costa Rica wedding with vibrant flavors.
Fully wired facilities and AV equipment provide limitless possibilities for your lively reception.
Superior Suite
Bridal Party
Hidden among the mangrove forest, the Superior Suite is a private haven for your bridal party to relax, connect and celebrate together. Mix cocktails at your MixBar, enjoy music through Bose speakers, and take in sea views from the balcony and private plunge pool.
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Sunset Treehouse Party Central
Wind Down
When the party’s over, the bride-to-be can retreat to the master bedroom and unwind with plush bedding, a marble bathroom and a 55” Smart TV. The other guest rooms in the treehouse can be reserved for your bridesmaids, with potential to book out the entire building for your own personal bridal party oasis.
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Say 'I Do' in Pura Vida Style
With over 950 square meters of event space, the W Escape is also the ultimate venue for special occasions. Make your event marvelous in pristine paradise at W Costa Rica.
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W Wedding Packages
Symbolic Ceremony
Bridal hairstyle & make up
Small Bouquet
Corsage for the Bride
Boutonniere for the Groom
Ceremony Arch with white fabric decoration
Wedding cake
Sparkling bottle
Private Romantic Dinner @ Zona Azul sand lounge
Complementary room upgrade for Bride & Groom (according to availability)
In-Room Special breakfast
Symbolic Ceremony
Bridal hair style & make up
Small Bouquet
Corsage for the Bride & Boutonniere for the Groom
Ceremony Arch with white fabric decoration
Wedding cake
Two Appetizers & a welcome drink for Reception cocktail
Buffet lunch/dinner (3 courses)
Standard Open bar for 3 hours
Complementary room upgrade for Bride & Groom (according to availability)
In-Room Special breakfast for the couple
Symbolic Ceremony
Bridal hair style & make up
Medium Bouquet
Corsage for the Bride & Boutonniere for the Groom
Ceremony Arch with white fabric decoration
Wedding cake
Two Appetizers & a welcome drink for Reception cocktail
Plated dinner (3 courses)
Standard Open bar (3 hours)
Complementary room upgrade for Bride & Groom (according to availability)
In-Room Special breakfast for the couple
Symbolic Ceremony
Bridal hair style & make up
Medium Bouquet
Corsage for the Bride & Boutonniere for the Groom
Ceremony Arch or Canopy with Flowers (spring& tropical flowers)
Wedding cake
Three Appetizers & a welcome drink for Reception cocktail
Plated dinner (3 courses)
Premium Open bar (3 hours)
Complementary room upgrade for Bride & Groom (according to availability)
In-Room Special breakfast for the couple
W Sparks Package
Celebrate your love with a thoughtfully curated wedding experience. From personalized florals and beauty services to a plated dinner, premium open bar and romantic touches, every detail is designed for an unforgettable day.
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After you say "I do", celebrate the start to your happily ever after with your loved one.
Watch the sun set over sea views before you get ready for the romantic evening ahead.
Celebrate your love with a thoughtfully curated wedding experience. From personalized florals and beauty services to a plated dinner, premium open bar and romantic touches, every detail is designed for an unforgettable day.
Bachelorette & Honeymoon Accommodations
Superior Suite
Spend sun-filled days unwinding by the plunge pool on your private balcony. Watch the sun set over the Pacific, then get ready for the evening in your own private retreat.
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Superior Room
Designed for effortless comfort, the Superior Room opens onto a private balcony overlooking the Pacific. Pour a drink from the MixBar and make every moment your own.
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Floor Plans
| Meeting Room | Dimensions (LxWxH) | Area (sq.ft) | Theater | Schoolroom | Conference | U-Shape | Reception | Banquet |
|---|---|---|---|---|---|---|---|---|
| Great Room A | 32.8x42.7x- | 1474.7 | 110 | 80 | - | - | 140 | 80 |
| Great Room B | 32.8x42.7x- | 1474.7 | 110 | 80 | - | - | 140 | 80 |
| Studio 1 | 19.7x32.8x- | 683.5 | 40 | 30 | 20 | - | - | - |
| Studio 2 | 19.7x32.8x- | 683.5 | 40 | 30 | 20 | - | - | - |
| Strategy | 19.7x32.8x- | 683.5 | - | - | 15 | - | - | - |
| Great Room A & B | 42.7x68.9x- | 2949.3 | 250 | 200 | - | - | 310 | 170 |
| Pre-function | -x-x- | 1442.4 | - | - | - | - | - | - |
| The Lawn | -x-x- | 3875 | - | - | - | - | - | - |
Great Room A
Dimensions (LxWxH)
32.8x42.7x-
Area (sq.ft)
1474.7
Theater
110
Schoolroom
80
Conference
-
U-Shape
-
Reception
140
Banquet
80
Great Room B
Dimensions (LxWxH)
32.8x42.7x-
Area (sq.ft)
1474.7
Theater
110
Schoolroom
80
Conference
-
U-Shape
-
Reception
140
Banquet
80
Studio 1
Dimensions (LxWxH)
19.7x32.8x-
Area (sq.ft)
683.5
Theater
40
Schoolroom
30
Conference
20
U-Shape
-
Reception
-
Banquet
-
Studio 2
Dimensions (LxWxH)
19.7x32.8x-
Area (sq.ft)
683.5
Theater
40
Schoolroom
30
Conference
20
U-Shape
-
Reception
-
Banquet
-
Strategy
Dimensions (LxWxH)
19.7x32.8x-
Area (sq.ft)
683.5
Theater
-
Schoolroom
-
Conference
15
U-Shape
-
Reception
-
Banquet
-
Great Room A & B
Dimensions (LxWxH)
42.7x68.9x-
Area (sq.ft)
2949.3
Theater
250
Schoolroom
200
Conference
-
U-Shape
-
Reception
310
Banquet
170
Pre-function
Dimensions (LxWxH)
-x-x-
Area (sq.ft)
1442.4
Theater
-
Schoolroom
-
Conference
-
U-Shape
-
Reception
-
Banquet
-
The Lawn
Dimensions (LxWxH)
-x-x-
Area (sq.ft)
3875
Theater
-
Schoolroom
-
Conference
-
U-Shape
-
Reception
-
Banquet
-
| Meeting Room | Dimensions (LxWxH) | Area (sq.mt) | Theater | Schoolroom | Conference | U-Shape | Reception | Banquet |
|---|---|---|---|---|---|---|---|---|
| Great Room A | 10.0x13.0x- | 137.0 | 110 | 80 | - | - | 140 | 80 |
| Great Room B | 10.0x13.0x- | 137.0 | 110 | 80 | - | - | 140 | 80 |
| Studio 1 | 6.0x10.0x- | 63.5 | 40 | 30 | 20 | - | - | - |
| Studio 2 | 6.0x10.0x- | 63.5 | 40 | 30 | 20 | - | - | - |
| Strategy | 6.0x10.0x- | 63.5 | - | - | 15 | - | - | - |
| Great Room A & B | 13.0x21.0x- | 274.0 | 250 | 200 | - | - | 310 | 170 |
| Pre-function | -x-x- | 134.0 | - | - | - | - | - | - |
| The Lawn | -x-x- | 360.0 | - | - | - | - | - | - |
Great Room A
Dimensions (LxWxH)
10.0x13.0x-
Area (sq.mt)
137.0
Theater
110
Schoolroom
80
Conference
-
U-Shape
-
Reception
140
Banquet
80
Great Room B
Dimensions (LxWxH)
10.0x13.0x-
Area (sq.mt)
137.0
Theater
110
Schoolroom
80
Conference
-
U-Shape
-
Reception
140
Banquet
80
Studio 1
Dimensions (LxWxH)
6.0x10.0x-
Area (sq.mt)
63.5
Theater
40
Schoolroom
30
Conference
20
U-Shape
-
Reception
-
Banquet
-
Studio 2
Dimensions (LxWxH)
6.0x10.0x-
Area (sq.mt)
63.5
Theater
40
Schoolroom
30
Conference
20
U-Shape
-
Reception
-
Banquet
-
Strategy
Dimensions (LxWxH)
6.0x10.0x-
Area (sq.mt)
63.5
Theater
-
Schoolroom
-
Conference
15
U-Shape
-
Reception
-
Banquet
-
Great Room A & B
Dimensions (LxWxH)
13.0x21.0x-
Area (sq.mt)
274.0
Theater
250
Schoolroom
200
Conference
-
U-Shape
-
Reception
310
Banquet
170
Pre-function
Dimensions (LxWxH)
-x-x-
Area (sq.mt)
134.0
Theater
-
Schoolroom
-
Conference
-
U-Shape
-
Reception
-
Banquet
-
The Lawn
Dimensions (LxWxH)
-x-x-
Area (sq.mt)
360.0
Theater
-
Schoolroom
-
Conference
-
U-Shape
-
Reception
-
Banquet
-
Banquet
Generally used for meals and sessions involving small group discussions. A five foot round table seats eight people comfortably. A six foot round table seats 10 people comfortably.
Room Set-up Examples
Conference and Hollow Square
Appropriate for interactive discussions and note-taking sessions for fewer than 25 people. Many hotels have elegant "boardrooms" for 10 to 20 people, equipped with full audiovisual capabilities, a writing board, cork board and a flip chart.
Room Set-up Examples
E-Shape, U-Shape and T-Shape
Appropriate for groups of fewer than 40 people. These are best for interaction with a leader seated at the head of the setup. Audiovisual is usually best set up at the open end of the seating.
Room Set-up Examples
Theater
Appropriate for large sessions and short lectures that do not require extensive note-taking. This is a convenient setup to use before breaking into discussion or role-playing groups because chairs can be moved.
Room Set-up Examples
Reception
Stand-up social function where beverages and light foods are served. Foods may be presented on small buffet tables or passed by servers. May precede a meal function.
Room Set-up Examples
Schoolroom or Classroom
The most desirable setup for medium to large-size lectures. Requires a relatively large room. Tables provide attendees with space for spreading out materials and taking notes.
Room Set-up Examples
Ovals and Rounds
Generally used for meals and sessions involving small group discussions. A five foot round table seats eight people comfortably. A six foot round table seats 10 people comfortably.
Room Set-up Examples
Business Services
- Fax Service
- Printers
Frequently Asked Questions
W Costa Rica - Reserva Conchal has 4 event rooms.
The largest capacity event room is the Great Room A & B. It has a capacity of 310.
Yes, W Costa Rica - Reserva Conchal provides wedding services.
To book a meeting or event at W Costa Rica - Reserva Conchal click here
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