Events

Infuse energy into your meetings in our hotel's 7,000 square feet of bright event space - including the 2,300 square-foot Great Room, with 23-foot ceilings, or one of our more intimate studios.

5

Event Rooms

4828

Total Event Space

240

Capacity Largest Space

2

Breakout Rooms

Start Planning Your Meeting or Event Here

Tell us about your event, then we’ll contact you and plan it together.

Studio with three tall tables and rectangular table with glasses and liquor bottles

Meetings & Events

Engage your attendees in our sophisticated yet playful, 7,000 square feet of flexible meeting space

Elevate your meeting in Union Square from ordinary to extraordinary in our light-filled Studios
Plan a grand soiree to launch a new product in The Great Room, featuring stunning Union Square views
Stay connected to the world you influence with virtually limitless technology in our New York rooms
Indulge in creative and fresh meeting menu offerings curated from the Union Square Greenmarket
Our Manhattan event experts make sure no detail is overlooked and your meeting space is perfect
Meeting room with large window, conference table and oval mirror hung on wall

Studio Meeting Rooms

Elevate any meeting here in Union Square Manhattan from ordinary to extraordinary in our Studios.

Banquet tables with place settings, white tablecloths, covered chairs and flower arrangements

Great Room

Located on a dedicated private floor, this striking event space is 2,300 square feet in size; it boasts floor-to-ceiling windows and a 23-foot vaulted ceiling, replete with turn-of-the-century grandeur and original detailing from the 1911 Guardian Life Beaux-Arts Building.

Small tables with white tablecloth, covered chairs, and bar

Gathering Place

With 880 square feet of event space, our dynamic Gathering Place is a vibrant and welcoming location for a reception or cocktail hour.

State-of-the-Art Technology

Fully wired rooms with virtually limitless technology and audiovisual amenities mean you’re within a millisecond of the world you're influencing.

Three rows of rectangular tables with chairs in front of a projector screen

Expert Event Specialists

Let our delectably crafted menu options and personal events specialist spark your vision into life.

Studio Three

Weddings

Steal the scene and plan the event of a lifetime at W New York — Union Square. Our glam venue spaces are designed to highlight your distinct style while capturing the inimitable spirit of New York City. We'll get you anything you need for your wedding with the help of Whatever/Whenever®.

Studio with banquet tables and chairs

Weddings & Occasions

Personalize your wedding in our Union Square event venues, designed to highlight your distinct style

Own the moment in our Grand Ballroom, boasting turn-of-the-century details and space for 150
Host a dinner in one of our private venues, ideal for intimate weddings and commitment ceremonies
Start your wedding with a rehearsal dinner and cocktails in one of our sophisticated venue spaces
We're on it! All your wedding wishes will come to life with our Whatever/Whenever® service
Step outside our doors for a playful pre- or post-wedding celebration in vibrant Union Square Learn More

Dedicated Wedding Specialists

Our dedicated wedding planners are available to help you plan your special occasion, from start to finish - whether it's a grand banquet or a relaxed outdoor gathering.

Great Room with rows of rectangular tables and chairs in front of stage

Happening Wedding Location

Step outside our doors for a fabulous pre- or post-wedding celebration in vibrant Union Square.

Roof of W New York Union Square at night

Exquisite Wedding Menus

Our expert culinary staff will customize a wedding menu that reflects your unique tastes and style.

Restaurant with a long rectangular table, three smaller tables, benches, chairs and stools
Meeting Room Dimensions (LxWxH) Area (sq.ft) Theater Schoolroom Conference U-Shape Reception Banquet
The Great Room 34x66x23 2244 240 - 60 72 240 200
Studio 1 23x44x8 1012 100 - 32 36 90 80
Studio 2 31x12x8 372 30 - 12 12 25 20
Studio 3 25x20x8 500 40 - 15 15 35 30
Studio 4 35x20x8 700 65 - 38 28 55 50
The Great Room
Dimensions (LxWxH)
34x66x23
Area (sq.ft)
2244
Theater
240
Schoolroom
-
Conference
60
U-Shape
72
Reception
240
Banquet
200
Studio 1
Dimensions (LxWxH)
23x44x8
Area (sq.ft)
1012
Theater
100
Schoolroom
-
Conference
32
U-Shape
36
Reception
90
Banquet
80
Studio 2
Dimensions (LxWxH)
31x12x8
Area (sq.ft)
372
Theater
30
Schoolroom
-
Conference
12
U-Shape
12
Reception
25
Banquet
20
Studio 3
Dimensions (LxWxH)
25x20x8
Area (sq.ft)
500
Theater
40
Schoolroom
-
Conference
15
U-Shape
15
Reception
35
Banquet
30
Studio 4
Dimensions (LxWxH)
35x20x8
Area (sq.ft)
700
Theater
65
Schoolroom
-
Conference
38
U-Shape
28
Reception
55
Banquet
50
Meeting Room Dimensions (LxWxH) Area (sq.mt) Theater Schoolroom Conference U-Shape Reception Banquet
The Great Room 10.4x20.1x7 208.5 240 - 60 72 240 200
Studio 1 7x13.4x2.4 94 100 - 32 36 90 80
Studio 2 9.4x3.7x2.4 34.6 30 - 12 12 25 20
Studio 3 7.6x6.1x2.4 46.5 40 - 15 15 35 30
Studio 4 10.7x6.1x2.4 65 65 - 38 28 55 50
The Great Room
Dimensions (LxWxH)
10.4x20.1x7
Area (sq.mt)
208.5
Theater
240
Schoolroom
-
Conference
60
U-Shape
72
Reception
240
Banquet
200
Studio 1
Dimensions (LxWxH)
7x13.4x2.4
Area (sq.mt)
94
Theater
100
Schoolroom
-
Conference
32
U-Shape
36
Reception
90
Banquet
80
Studio 2
Dimensions (LxWxH)
9.4x3.7x2.4
Area (sq.mt)
34.6
Theater
30
Schoolroom
-
Conference
12
U-Shape
12
Reception
25
Banquet
20
Studio 3
Dimensions (LxWxH)
7.6x6.1x2.4
Area (sq.mt)
46.5
Theater
40
Schoolroom
-
Conference
15
U-Shape
15
Reception
35
Banquet
30
Studio 4
Dimensions (LxWxH)
10.7x6.1x2.4
Area (sq.mt)
65
Theater
65
Schoolroom
-
Conference
38
U-Shape
28
Reception
55
Banquet
50
Banquet
Generally used for meals and sessions involving small group discussions. A five foot round table seats eight people comfortably. A six foot round table seats 10 people comfortably.
Conference and Hollow Square
Appropriate for interactive discussions and note-taking sessions for fewer than 25 people. Many hotels have elegant "boardrooms" for 10 to 20 people, equipped with full audiovisual capabilities, a writing board, cork board and a flip chart.
E-Shape, U-Shape and T-Shape
Appropriate for groups of fewer than 40 people. These are best for interaction with a leader seated at the head of the setup. Audiovisual is usually best set up at the open end of the seating.
Theater
Appropriate for large sessions and short lectures that do not require extensive note-taking. This is a convenient setup to use before breaking into discussion or role-playing groups because chairs can be moved.
Reception
Stand-up social function where beverages and light foods are served. Foods may be presented on small buffet tables or passed by servers. May precede a meal function.
Schoolroom or Classroom
The most desirable setup for medium to large-size lectures. Requires a relatively large room. Tables provide attendees with space for spreading out materials and taking notes.
Ovals and Rounds
Generally used for meals and sessions involving small group discussions. A five foot round table seats eight people comfortably. A six foot round table seats 10 people comfortably.
Audio-Visual Equipment
  • AV Technician
  • Film Projector with Screen
  • LCD Panel
  • LCD Projector
  • Microphone
  • Overhead Projector
  • TV
  • Videoconferencing
Event Services
  • Carpenter
  • Electrician
  • Locksmith
  • Message Service
  • Registration Service
  • Security Guards
Event Equipment & Supplies
  • Easels
  • Flip Chart & Markers
  • Installed Stage
  • Pens / Pencils / Notepad
  • Podium Lectern
  • Portable Stage
  • Stack Chairs
  • Tables
Business Services
  • Full Service Business Center
Catering Services
  • Afternoon Break:$35.0 / Person
  • Coffee Break:$25.0 / Person
  • Continental Breakfast:$60.0 / Person
  • Dinner:$195.0 / Person
  • Full Breakfast:$74.0 / Person
  • Lunch:$108.0 / Person
  • Reception:$75.0 / Person