Please note: all room sizes are approximate.
Events
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5
Event Rooms
7625 SQ FT
Total Event Space
285
Capacity Largest Space
Meeting and Events
Stream presentations around the world using the AV and WiFi in our meeting rooms in Madison, Indiana
Host annual meetings in the Welch Conference Center, which features the history of Madison, Indiana
Prepare for your Madison meeting with help from our 24-hour business center with copy services
Treat conference attendees in Indiana to a casual networking brunch in our hotel's airy dining space
Weddings and Occasions
Invite up to 250 guests to a wedding reception in our party venues near the banks of the Ohio River
Work with our catering partner in Madison, Indiana, on a menu that captures the spirit of your event
Reserve our 3,900-square-foot Banquet Room for your wedding ceremony and reception in Indiana
Make your wedding day one to remember when you host it in our historic Madison hotel's event spaces
Rewarding Travel from Start to Finish
Earn up to 60,000 points per qualified event with Marriott Bonvoy Events. Elite members earn more with bonus points.
Floor Plans
| Meeting Room | Dimensions (LxWxH) | Area (sq.ft) | Theater | Schoolroom | Conference | U-Shape | Reception | Banquet |
|---|---|---|---|---|---|---|---|---|
| Welch Conference Center - Banquet | 57.0x69.0x10.0 | 3933.0 | 285 | 200 | 250 | - | 250 | 200 |
| Indiana Boardroom | 18.3x24.3x10.0 | 446.0 | 25 | 10 | 12 | 12 | 0 | 0 |
| Madison Boardroom | 18.3x24.3x10.0 | 446.0 | 25 | 10 | 12 | 12 | 0 | 0 |
| The Cottage | 25.0x16.0x- | 400.0 | - | - | - | - | - | - |
| Picker House | 60.0x40.0x25.0 | 2400.0 | 200 | 50 | 128 | 46 | 128 | 128 |
Welch Conference Center - Banquet
Dimensions (LxWxH)
57.0x69.0x10.0
Area (sq.ft)
3933.0
Theater
285
Schoolroom
200
Conference
250
U-Shape
-
Reception
250
Banquet
200
Indiana Boardroom
Dimensions (LxWxH)
18.3x24.3x10.0
Area (sq.ft)
446.0
Theater
25
Schoolroom
10
Conference
12
U-Shape
12
Reception
0
Banquet
0
Madison Boardroom
Dimensions (LxWxH)
18.3x24.3x10.0
Area (sq.ft)
446.0
Theater
25
Schoolroom
10
Conference
12
U-Shape
12
Reception
0
Banquet
0
The Cottage
Dimensions (LxWxH)
25.0x16.0x-
Area (sq.ft)
400.0
Theater
-
Schoolroom
-
Conference
-
U-Shape
-
Reception
-
Banquet
-
Picker House
Dimensions (LxWxH)
60.0x40.0x25.0
Area (sq.ft)
2400.0
Theater
200
Schoolroom
50
Conference
128
U-Shape
46
Reception
128
Banquet
128
| Meeting Room | Dimensions (LxWxH) | Area (sq.mt) | Theater | Schoolroom | Conference | U-Shape | Reception | Banquet |
|---|---|---|---|---|---|---|---|---|
| Indiana Boardroom | 5.6x7.4x3 | 41.4 | 25 | 10 | 12 | 12 | 0 | 0 |
| Welch Conference Center - Banquet | 17.4x21x3 | 365.4 | 285 | 200 | 250 | - | 250 | 200 |
| Madison Boardroom | 5.6x7.4x3 | 41.4 | 25 | 10 | 12 | 12 | 0 | 0 |
| The Cottage | 7.6x4.9x- | 37.2 | - | - | - | - | - | - |
| Picker House | 18.3x12.2x7.6 | 223 | 200 | 50 | 128 | 46 | 128 | 128 |
Indiana Boardroom
Dimensions (LxWxH)
5.6x7.4x3
Area (sq.mt)
41.4
Theater
25
Schoolroom
10
Conference
12
U-Shape
12
Reception
0
Banquet
0
Welch Conference Center - Banquet
Dimensions (LxWxH)
17.4x21x3
Area (sq.mt)
365.4
Theater
285
Schoolroom
200
Conference
250
U-Shape
-
Reception
250
Banquet
200
Madison Boardroom
Dimensions (LxWxH)
5.6x7.4x3
Area (sq.mt)
41.4
Theater
25
Schoolroom
10
Conference
12
U-Shape
12
Reception
0
Banquet
0
The Cottage
Dimensions (LxWxH)
7.6x4.9x-
Area (sq.mt)
37.2
Theater
-
Schoolroom
-
Conference
-
U-Shape
-
Reception
-
Banquet
-
Picker House
Dimensions (LxWxH)
18.3x12.2x7.6
Area (sq.mt)
223
Theater
200
Schoolroom
50
Conference
128
U-Shape
46
Reception
128
Banquet
128
Banquet
Generally used for meals and sessions involving small group discussions. A five foot round table seats eight people comfortably. A six foot round table seats 10 people comfortably.
Room Set-up Examples
Conference and Hollow Square
Appropriate for interactive discussions and note-taking sessions for fewer than 25 people. Many hotels have elegant "boardrooms" for 10 to 20 people, equipped with full audiovisual capabilities, a writing board, cork board and a flip chart.
Room Set-up Examples
E-Shape, U-Shape and T-Shape
Appropriate for groups of fewer than 40 people. These are best for interaction with a leader seated at the head of the setup. Audiovisual is usually best set up at the open end of the seating.
Room Set-up Examples
Theater
Appropriate for large sessions and short lectures that do not require extensive note-taking. This is a convenient setup to use before breaking into discussion or role-playing groups because chairs can be moved.
Room Set-up Examples
Reception
Stand-up social function where beverages and light foods are served. Foods may be presented on small buffet tables or passed by servers. May precede a meal function.
Room Set-up Examples
Schoolroom or Classroom
The most desirable setup for medium to large-size lectures. Requires a relatively large room. Tables provide attendees with space for spreading out materials and taking notes.
Room Set-up Examples
Ovals and Rounds
Generally used for meals and sessions involving small group discussions. A five foot round table seats eight people comfortably. A six foot round table seats 10 people comfortably.
Room Set-up Examples
Audio-Visual Equipment
- Microphone
- TV
Event Equipment & Supplies
- Blackboards
- Flip Chart & Markers
- Pens / Pencils / Notepad
- Podium Lectern
- Tables
Business Services
- Computers
- Copy Service
- Fax Service
- Overnight Delivery/Pickup
- Printers
Frequently Asked Questions
Fairfield Inn & Suites Madison Historic Eagle Cotton Mill has 5 event rooms.
The largest capacity event room is the Welch Conference Center - Banquet. It has a capacity of 285.
Yes, Fairfield Inn & Suites Madison Historic Eagle Cotton Mill provides wedding services.
To book a meeting or event at Fairfield Inn & Suites Madison Historic Eagle Cotton Mill click here
