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Bring Your Meeting to Gaylord Texan Resort & Convention Center

Meetings & Events

Discover why our magnificent Dallas-area event venues are the pride of Grapevine. Featuring over 490,000 square feet of flexible meeting space, you'll find that you can create the perfect room to host any business event, no matter the scope or size. Our hotel also boasts 1,814 stylish guest rooms, including 127 spectacular suites, 4.5 acres of indoor gardens and waterways, on-site entertainment, countless attractions, and superb restaurants. For your next meeting in Grapevine, give your attendees every option imaginable to unwind and reconnect with colleagues all in one place at Gaylord Texan Resort & Convention Center.

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Start Planning Your Meeting or Event Here

Tell us about your event, then we'll contact you and plan it together.

Total Event Space

490,132 sq ft


Event Rooms


Maximum Break Rooms


Capacity Largest Space

Brilliant Boardrooms

Our elegantly appointed boardrooms create the perfect atmosphere for executive meetings. Upscale, intimate and warm, these exclusive spaces offer executives an environment conducive to brainstorming and getting the deal done. Both boardrooms showcase unforgettable backdrops, with magnificent views of the surrounding landscape viewed through walls of glass in our Dallas conference center.

Bluebonnet boardroom with large conference table, leather chairs and arched windows gaylord half

Bluebonnet Boardroom

Bluebonnet Boardroom is located on the fourth floor of Lone Star Tower, this 720-square-foot boardroom is the ideal choice for an executive breakout room. Elegantly appointed, it affords executives a quieter space for top-level meetings, for up to 12 attendees.

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Vineyard Boardroom

Our Vineyard Boardroom is located off the main lobby near guest registration. The Vineyard Boardroom accommodates up to 10 people, perfect for smaller breakout sessions.

Primrose boardroom meeting with people writing and discussing business topics gaylord half

Primrose Boardroom

Primrose Boardroom is an intimate 528 sq ft space and decision-makers best friend. State-of-the-art, audio/visual capabilities with stunning views of the awe-inspiring atrium create an unforgettable space for executive meetings.

Our Commitment to You

What to Expect at Gaylord Texan

Taking care of our guests has always been our number one priority. We have implemented a variety of new protocols and elevated practices, in response to the COVID-19 pandemic and keeping with our high standards of cleanliness and commitment to providing excellent service. We have also made a few adjustments to the services, amenities and facilities available during your stay.

exterior view of Gaylord Texan
Pre event gathering  with a couple of people in a large prefunction space with lounge seating.

Business Center

Our On-site Business Center is Staffed

You know how important it is to be able to conduct business when you're away from the office. Today's fast-paced, around-the-clock business cycle demands it. That's why Gaylord Texan Convention Center provides you and your attendees an office away from the office.

Vineyard terrace exterior view of windows and entrance

Event Spaces

Featuring more than 490,000 square feet of flexible meeting, convention, outdoor, exhibit and pre-function space, Gaylord Texan Resort & Convention Center blends style and function for your event near Dallas. Your next gathering in Grapevine, Texas, can find a home in our grand banquet halls or versatile venues.

Lakeview looking inland at gaylord texan resort at the waters' edge

Vineyard Tower Expansion

Rustic yet refined, the $120 million Vineyard Tower expansion at Gaylord Texan Resort & Convention Center boasts 303 luxury guest rooms, an outdoor terrace offering spectacular views of Lake Grapevine, and 86,000 square feet of carpeted meeting space, including a 30,000-square-foot ballroom, 30,000 square feet of breakout space and 26,000 square feet of pre-function space.

San saba meeting conference room with table, chairs, and water setup

Lone Star Tower Conference Rooms

These conference rooms are part of our exclusive "Hotel within a Hotel" concept. In close proximity to guest rooms, these conference rooms afford attendees a more personalized meeting environment in an intimate atmosphere. The Pecos and Del Rio Conference Rooms are steps away from the Yellow Rose Ballroom. On the third floor, the Appaloosa, Palomino, and Mustang Conference Rooms offer 540-1,026 sq-foot of flexible meeting space.

STARS Program

All of our partners are required to successfully complete our STARS and Gaylord Service Basics training courses. They learn the passionate commitment to service that is at the core of everything we do. That means you get a consistency of excellence during every phase of your meeting. And the peace of mind that comes along with it.

Hello! Texas

Hello! Texas is the preferred destination management company of the Gaylord Texan Hotel & Convention Center, offering flawless services to answer all your program needs. Whether you are planning a fun-filled incentive trip or an important corporate meeting, we will partner with you to make the best possible use of your time in our city. 


Ready to see how Hello! Texas Destination Management can be the unsung hero of your next live event? Contact me and say Hello!


Encore is the industry leader in providing audiovisual production and support for meetings, conventions and trade shows of any size. From lighting, staging and sound, to video and webcasting, their expert support team helps you deliver your messages with style and confidence.


Phone: (817) 778-3280 

Fax: (817) 778-3299


Hertz, the official car rental company of Gaylord Hotels, offers convenient on-site rentals. And, Hertz Meeting Services can meet your needs with special group rates for your event.

Call For More Information: 214-674-5242


Freeman is the world's leading provider of integrated services for face-to-face marketing events including expositions, conventions, corporate events and exhibits. Freeman is proud to serve as the recommended in-house service contractor for Gaylord Hotels and conveniently located on property to assist you and your exhibitors. Freeman is uniquely qualified to provide exemplary service and cost effective solutions to Gaylord customers. No matter the size or scope of the project, Freeman is prepared to ensure that event managers, exhibitors and attendees alike experience success.

Man performing on stage with blue lights shooting in background with crowd below
About This Venue

Make business in Grapevine a pleasure in inspiring meeting venues totaling over 490,000 square-feet.

Make waves in our Glass Cactus meeting space overlooking Lake Grapevine.

Those looking to accommodate all of their event guests can easily do so when they book a block of 10 or more.

Your guests will be in awe of the majestic 3,000-square-foot marbled foyer leading up to Gaylord Texan's 179,520-square-foot Longhorn Exhibit Hall.

Focus on work while our professional planners take care of the details for your event in Grapevine.

Invite 10,000 guests to our Longhorn Exhibition Hall for an unforgettable Texas-sized meeting.

All of our event venues are outfitted with high-speed Wi-Fi and state-of-the-art AV equipment.

The four stunning ballrooms, ranging in size from 3,306 square feet to 49,025 square feet, provide the perfect setting for large receptions, banquets, galas or general sessions.

Keep your meeting guests happy by providing a delicious meal served by our catering staff.

Before and after the event, utilize the pre-function space in our scenic atrium for networking.

We also offer more intimate venues that are perfect for smaller business functions such as team-building sessions or training seminars.

Meeting & Event Services
Meeting Services

AV technician


Copy service






Security guard



Afternoon Break

Coffee Break

Continental Breakfast


Full Breakfast



Meeting Equipment

AV equipment

CD player

LCD Panel

LCD projector


PA system portable

Polling devices

Rear screen projection

Stage: installed

Stage: portable


TV production service provider

Video camera

Walkie talkie radios

High-speed Internet access

Meeting rooms: Wired, Wireless

Business Services

Copy service

Fax service

Fee for each additional page of outgoing fax

Fee for first page of incoming fax

Full-service business center

Messenger service

Network/Internet printing

Notary public

On-site Business Center is Staffed

Overnight delivery/pickup


Business Equipment



Event Services & Technology

Built with you in mind, Gaylord Texan sets the benchmark for hosting meetings and conventions. We consistently earn the highest honors in the meeting and conference industry thanks to our supreme level of service and commitment to your meeting's success from start to finish. Discover why planners and attendees alike say it's like no place they've ever been.

Gaylord texan interior glass atrium ceiling above the riverwalk

Get Connected. Get Results.

Our entire 400,000 square feet flexible meeting space is wired with state-of-the-art high-speed Internet connections at lightning speeds. Gaylord Texan can also provide wireless Internet access throughout the Convention Center. Gaylord Hotels' expertise in the meetings and conventions arena is unrivaled. You'll benefit from the extensive knowledge our team of technical professionals brings to your event.

Gaylord texan lobby sitting area with grand piano and fireplace

Professional Meeting Services

Strength in numbers, an adage that still holds true. Especially in the conventions and meetings industry where it takes skilled, dedicated and accommodating professionals to deliver an incredible meeting experience. Luckily when you book your meeting at Gaylord Texan, you've got a winning team on your side. 


We're your secret weapon, here to make you shine. Our dedicated service managers partner with you to coordinate every detail, assuring your satisfaction every step of the way. Gaylord Texan is proud to introduce your Conference Services team.

The Convention Services Manager is your main contact throughout the entire planning process and serves as command central in planning and executing your event. In preparing for your meeting, the Convention Services Manager oversees the entire hotel staff to ensure perfection.

You're always a VIP at Gaylord, no matter the size of your meeting. Smaller, more exclusive meetings enjoy the expertise of the Executive Meeting Manager, whose vast experience with groups of this size means you'll have an expert on hand as your dedicated resource for every aspect of your meeting.

This specialized team handles everything you need for a larger gathering in the Gaylord Texan's Exhibit Hall in the Convention Center.

Your every dining and break-time need will be met and executed to perfection with the expertise of The Catering Manager, who works side-by-side with the Convention Services Manager to plan exceptional culinary solutions.

Event Experience Managers, also called "Teal Coats" for their easily identifiable teal-colored jackets, will be assigned specifically to your event, ready to meet your moment-to-moment needs. Our managers are always visible, accessible and knowledgeable. Larger groups may be assigned multiple Teal Coats, while smaller functions will share a Teal Coat assigned to the same function-area space. When you need something done, our Teal Coats make it happen. When it comes to your next meeting, think Teal, the new color of a successful meeting.

Our Technology Solutions Manager specializes in technology for meetings and takes a creative approach to your needs by leveraging their in-depth knowledge of the hotel and the meetings industry to come up with innovative programs. You'll be amazed at what you can accomplish with their help. Once you're on-site, they'll make sure your meeting, from set-up to break-down, is as flawless as possible.

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Planner Toolkit

Building brand and communicating your company's message is easier than ever with Gaylord Texan event branding opportunities. Our dedicated meeting team is your invaluable resource in helping you communicate your message to attendees.

Brand Your Meeting

We'll work with you to coordinate the most impactful and effective way to present your message-from signage and banners in the atrium to logoed desserts; let your imagination soar. It's like having a full-service marketing agency at your fingertips, at a fraction of the cost. We'll help turn your vision into reality. Just ask your Convention Services Manager how we can help with branding your event.

Woman wearing a teal coat standing in front of yellow table setup for an event

Market Your Meeting

Planning, organizing and marketing proposals are an integral part of your job, so we supply assets to help you deliver eye-catching presentations. We make it easy to add custom visuals to your marketing message.

Materials & Resources
screencast icon
Promotional Video
art icon
Resort Images
meeting space
Meeting Facilities
capacity chart
Color Floor Plan Tool
Virtual Tour
Meeting Inspiration

Ask Your Sales or Event Manager for More Details

Guest Passkey

Eliminate the manual task of managing group room bookings, while giving group attendees the flexibility to book their hotel rooms online with multiple stay and upgrade options.

Standard guestroom with atrium view and turquoise chair room detail
Featured Group Amenities & Services
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Food & Beverage

We have a full staff on hand to help you with all of your catering and banquet needs, providing your group dining experiences to rival any restaurant in the Lone Star State. While our culinary team will take care of every meal and break, a separate team will create a unique atmosphere to take your banquet to a new level.

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Group Spa Services

Select a specialized menu of individual services for your attendees. Cover the entire treatment or a specified dollar amount that charges to the Master Account or a provided credit card. Pre-blocking appointments are highly recommended.

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Government & Military

Specifically crafted to fit government and military meetings of all sizes and budgets, this new program allows you to put your focus back on what's most important - hosting your most successful event yet. Partner with our meeting professionals to take advantage of per-diem rates, customizable packages, and flexible pricing.

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Wedding Perfection

Imagine holding your wedding in a location that will be magical, whatever the weather. At Gaylord Texan Resort, every moment is extraordinary - and where wedding dreams do come true. Your wedding will radiate special magic under our signature glass dome.

Couple enjoying their new union posing infront of the lake on a sunny day

Unforgettable Weddings

Your dream day begins with our top-notch service and gorgeous waterfront wedding venues in Grapevine, Texas. Every detail will come together in our venues, from our pre-function space to stunning ballrooms. Enjoy our staff's personalized attention before, during and after your wedding.

Man and woman kissing during the sun setting over the water

Elevate Your Expectations

Just tell us your vision - elegant and sophisticated or casual and relaxed - and we'll take care of the rest. We'll help you find the perfect venues beneath our 4.5-acre, glass-covered atriums, from uniquely themed restaurants to soaring, spectacular spaces.

Exterior night view of gaylord texan front entrance

Ideal Location

Declare your love with a spirited ceremony for hundreds or an intimate gathering with family and friends at our Grapevine, Texas wedding venues. You'll find the ideal settings for bridal showers, bachelor and bachelorette parties, wedding rehearsal dinners, magnificent ceremonies, wedding receptions and honeymoons.

About This Venue

Allow our venues to set the scene for an elegant wedding in Grapevine Lake.

Our award-winning Glass Cactus nightclub offers an indoor/outdoor venue on Grapevine Lake.

From intimate to extravagant, our 88 rooms provide a wealth of options for your wedding in Texas.

Treat your wedding guests to a heavenly full-course meal provided by our in-house catering team.

Make your wedding in Texas an unforgettable affair with our lakefront celebrations at Glass Cactus.

Our shuttles to and from Dallas/Fort Worth International Airport make things easy for wedding guests.

Outdoor terrace event setup with bar and cocktail tables Garylord half white half gold sun logo.

Yellow Rose Ballroom

Our most intimate ballroom at 2,350 square feet, Yellow Rose Ballroom offers a festive, sophisticated setting for your Grapevine wedding.

The tate ballroom setup theater style with blue rug and chandelier gaylord half

Tate Ballroom

Located in the new Vineyard Tower expansion, the Tate Ballroom offers 32,010 square feet of meeting space and 11,270 square feet of pre-function space.

Texas ballroom with inset ceiling lighting, classroom style with stage gaylord half

Texas Ballroom

The Texas Ballroom features 49,025 square feet of space, plus a theatrical stage, four dressing rooms, and two green rooms. Your guests and attendees can mingle and network in the more than 11,000 square feet of pre-function space.

Wedding Services

Wedding Expert

Consult with our professional wedding catering managers to weave the wedding reception of your dreams. We'll assist you with every detail including guest accommodations, honeymoon packages, entertainment, spa services at our own Relache Spa, transportation services, and the perfect menu from our imaginative culinary staff.

Contact Our Wedding Expert: Phone: +1-817-778-3300

Creative Catering

The Gaylord Texan Resort has a full team of experts on hand to help you make your Dallas wedding spectacular. We personally design each event according to your specific function, guests, and requests. Our expert catering and banquet teams will work with you to plan the perfect menu and create the wedding of your dreams.


Passion for Perfection

A passion for flawless service and unmatched expertise from our culinary staff set us apart. You'll work with a creative, forward-thinking, proactive team dedicated to making your DFW wedding truly extraordinary, including:

A keen sense of detail for groups as intimate as a dozen or as complex as thousands. Personalized menus built around the freshest ingredients. World-renowned decorators with personal experience.

For more details call our Wedding Catering Manager at 817-778-3300.

Relâche Spa at Gaylord Texan Resort 

Congratulations on your upcoming wedding! Allow Relâche Spa to pamper you from head to toe as you prepare for your big day. Choose from any of our pre-planned spa services or let our Spa Concierge customize a package for your needs. We offer a variety of services to make your wedding day extraordinary.

Phone: 817.778.1800 



Celebrate with family and friends as you indulge in a special selection of spa treatments as well as food and

beverage options. Price Varies.



Our stylists will make sure you look and feel radiant as you prepare to walk down the aisle. A trial session to discover the exact look you want is included 2-3 weeks before your wedding.

Bridal Style $100 +

Special Occasion Make-Up $75



Perfect the look of your entire bridal party with our award-winning spa services.

Special Occasion Style (Per Person) $75+

Make-Up Application (Per Person) $75



Create a private and personalized wedding day experience, including options such as a glass of champagne and light appetizers for your bridal party. Price Varies.



Give the gift of relaxation with Relâche gift cards or customize a unique package for each person who helped make your special day complete. Price Varies.