Bring Your Meeting to Gaylord Texan Resort & Convention Center

Meetings & Events

Discover why our magnificent Dallas-area event venues are the pride of Grapevine. Featuring over 490,000 square feet of flexible meeting space, you'll find that you can create the perfect room to host any business event, no matter the scope or size. Our hotel also boasts 1,814 stylish guest rooms, including 127 spectacular suites, 4.5 acres of indoor gardens and waterways, on-site entertainment, countless attractions, and superb restaurants. For your next meeting in Grapevine, give your attendees every option imaginable to unwind and reconnect with colleagues all in one place at Gaylord Texan Resort & Convention Center.

Event Marketing with our Meeting Planner's Toolkit
Planning, organizing and marketing proposals are an integral part of your job, so we supply assets to help you deliver eye-catching presentations. We make it easy to add custom visuals to your marketing message.
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Start Planning Your Meetings or Events Here

Tell us about your event, then we'll contact you and plan it together


Event Rooms

490132 SQ FT

Total Event Space


Capacity Largest Space


Breakout Rooms

Meeting Planner Toolkit

Success is easy when you have the right tools. At Gaylord Texan, you'll work with a creative, proactive team that provides a full range of resources at every step of the way.

Event Experience Managers

Brilliant Boardrooms

Our elegantly appointed boardrooms create the perfect atmosphere for executive meetings. Upscale, intimate and warm, these exclusive spaces offer executives an environment conducive to brainstorming and getting the deal done. Both boardrooms showcase unforgettable backdrops, with magnificent views of the surrounding landscape viewed through walls of glass in our Dallas conference center.

Gaylord Texan Boardroom with an Atrium View

Bluebonnet Boardroom

Bluebonnet Boardroom is located on the fourth floor of Lone Star Tower, this 720-square-foot boardroom is the ideal choice for an executive breakout room. Elegantly appointed, it affords executives a quieter space for top-level meetings, for up to 12 attendees.

Vineyard Boardroom

Our Vineyard Boardroom is located off the main lobby near guest registration. The Vineyard Boardroom accommodates up to 10 people, perfect for smaller breakout sessions.

Vineyard Terrace

Event Spaces

Featuring more than 490,000 square feet of flexible meeting, convention, outdoor, exhibit and pre-function space, Gaylord Texan Resort & Convention Center blends style and function for your event near Dallas. Your next gathering in Grapevine, Texas, can find a home in our grand banquet halls or versatile venues.


Vineyard Tower Expansion

Rustic yet refined, the $120 million Vineyard Tower expansion at Gaylord Texan Resort & Convention Center boasts 303 luxury guest rooms, an outdoor terrace offering spectacular views of Lake Grapevine, and 86,000 square feet of carpeted meeting space, including a 30,000-square-foot ballroom, 30,000 square feet of breakout space and 26,000 square feet of pre-function space.

Primrose Boardroom

Lone Star Tower Conference Rooms

These conference rooms are part of our exclusive "Hotel within a Hotel" concept. In close proximity to guest rooms, these conference rooms afford attendees a more personalized meeting environment in an intimate atmosphere. The Pecos and Del Rio Conference Rooms are steps away from the Yellow Rose Ballroom. On the third floor, the Appaloosa, Palomino, and Mustang Conference Rooms offer 540-1,026 sq-foot of flexible meeting space.

Business Center

The FedEx Office Print & Ship Center located inside the hotel, offers you everything you need to meet your convention exhibiting needs – from packing and shipping to signs, banners, office supplies, copying and printing services.

STARS Program

All of our partners are required to successfully complete our STARS and Gaylord Service Basics training courses. They learn the passionate commitment to service that is at the core of everything we do. That means you get a consistency of excellence during every phase of your meeting. And the peace of mind that comes along with it.

Hello! Texas

Hello! Texas is the preferred destination management company of the Gaylord Texan Hotel & Convention Center, offering flawless services to answer all your program needs. Whether you are planning a fun-filled incentive trip or an important corporate meeting, we will partner with you to make the best possible use of your time in our city. 


Ready to see how Hello! Texas Destination Management can be the unsung hero of your next live event? Contact me and say Hello!


Encore is the industry leader in providing audiovisual production and support for meetings, conventions and trade shows of any size. From lighting, staging and sound, to video and webcasting, their expert support team helps you deliver your messages with style and confidence.


Phone: (817) 778-3280 

Fax: (817) 778-3299


Hertz, the official car rental company of Gaylord Hotels, offers convenient on-site rentals. And, Hertz Meeting Services can meet your needs with special group rates for your event.

Call For More Information: 214-674-5242


Freeman is the world's leading provider of integrated services for face-to-face marketing events including expositions, conventions, corporate events and exhibits. Freeman is proud to serve as the recommended in-house service contractor for Gaylord Hotels and conveniently located on property to assist you and your exhibitors. Freeman is uniquely qualified to provide exemplary service and cost effective solutions to Gaylord customers. No matter the size or scope of the project, Freeman is prepared to ensure that event managers, exhibitors and attendees alike experience success.

Important Capacity Chart Details
*Capacities shown are maximum for each room, with no staging or audio-visual, and should be used for reference only. **Contact your group’s event management team for exact room measurements.

Meetings & Events

Make business a pleasure in our inspiring Grapevine event venues totaling over 490,000 square-feet

Focus on work while our professional planners take care of the details for your event in Grapevine
Keep your meeting guests happy by providing a delicious meal served by our catering staff
Make waves in our Glass Cactus Grapevine event venue overlooking Lake Grapevine Learn More
Invite 10,000 to our Longhorn meeting space in Grapevine for an unforgettable Texas-sized meeting
Before and after the event, utilize the pre-function space in our scenic atrium for networking

Event Services & Technology

Built with you in mind, Gaylord Texan sets the benchmark for hosting meetings and conventions. We consistently earn the highest honors in the meeting and conference industry thanks to our supreme level of service and commitment to your meeting's success from start to finish. Discover why planners and attendees alike say it's like no place they've ever been.

Lone Star Atrium

Get Connected. Get Results.

Our entire 400,000 square feet flexible meeting space is wired with state-of-the-art high-speed Internet connections at lightning speeds. Gaylord Texan can also provide wireless Internet access throughout the Convention Center. Gaylord Hotels' expertise in the meetings and conventions arena is unrivaled. You'll benefit from the extensive knowledge our team of technical professionals brings to your event.


Professional Meeting Services

Featured Group Amenities & Services
Zeppole Italian Restaurant

Food & Beverage

We have a full staff on hand to help you with all of your catering and banquet needs, providing your group dining experiences to rival any restaurant in the Lone Star State. While our culinary team will take care of every meal and break, a separate team will create a unique atmosphere to take your banquet to a new level.

Relache Spa

Group Spa Services

Select a specialized menu of individual services for your attendees. Cover the entire treatment or a specified dollar amount that charges to the Master Account or a provided credit card. Pre-blocking appointments are highly recommended.

Alamo Replica

Government & Military

Specifically crafted to fit government and military meetings of all sizes and budgets, this new program allows you to put your focus back on what's most important - hosting your most successful event yet. Partner with our meeting professionals to take advantage of per-diem rates, customizable packages, and flexible pricing.