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A perfect blend of sophistication and functionality at Gaylord Palms

Meetings & Events

Our space is a perfect blend of sophistication and functionality designed for conventions, banquets, boardroom meetings, exhibitions, and pre-function gatherings. With a newly completed $158 million expansion, including 306 new guest rooms, new meeting space and renovated pre-function space, our Kissimmee convention center boasts a range of venues to suit your needs. Our team of meeting experts and service partners understand your needs, speak your language, and - most importantly - can help you execute your event flawlessly. Every meeting package is customized to perfectly fit the needs of your meeting, including government and military meetings of all sizes. Partner with our meetings professionals to take advantage of per-diem rates, customizable packages and flexible pricing to put your focus back on hosting your most successful event yet.

Gaylord logo

Start Planning Your Meeting or Event Here

Tell us about your event, then we'll contact you and plan it together.

Total Event Space

482,745 sq ft

76

Event Rooms

76

Maximum Breakout Rooms

10,000

Capacity Largest Space

Coastal Ballroom

Our Coastal Ballroom is 30,000 square feet and divisible into 14 sections, creating endless space configurations depending on your group size and need. Plus, the custom-molded ceiling is fitted with color-changing LED lighting that can be programmed for any gathering or meeting theme.

View of empty ballroom space with recessed, programmable lighting.

Citrus Ballroom

Citrus Ballroom offers a more intimate venue with giant windows that feature natural light and provide panoramic views of the central Florida landscape.

View of sunset from tall ballroom windows.

Osceola Ballroom

Designed to host the largest, most lavish events, Osceola Ballroom is 48,505 square feet and offers a 42-by-96-foot stage, dressing rooms and green rooms. This ballroom features an intelligent house lighting and digital network sound systems. This ballroom can be divided into six sections, giving you the flexibility needed for any occasion.

View of empty ballroom space with patterned carpet, stage, and colorful chandelier.

Sun Ballroom

This ballroom features 29,123 square feet of space and can easily be divided so you can enjoy flexibility for receptions, banquets and conferences. Your guests can mingle and network in the pre-function area. Lockable registration desks and nine offices, located on the Ballroom level, provide maximum efficiency during your Kissimmee event.

Sun ballroom reception setup with pink lighting

Orange Blossom Ballroom

Our most intimate ballroom, at 3,115 square feet, is sized perfectly to host exclusive galas. With an extensive pre-function space at atrium level, the Orange Blossom Ballroom has become a venue of preference for exclusive charity events and weddings in Kissimmee, Florida.

Orange blossom ballroom classroom meting setup facing large windows and podium
Mangrove lawn at dusk set up for an event, with tables, chairs, and lounge seating. Gaylord logo white and gold.

Mangrove Lawn

Conventions, weddings and other groups wanting to host an outing under the sun or stars can create their own special event on the new Mangrove Lawn, bookended by fireplaces. Just steps away from Cypress Springs Water Park, Mangrove Lawn is perfect for combination events.

Coquina lawn in the daytime surrounded by garden landscaping with the resort in the background. Gaylord logo white and gold.

Coquina Lawn

Coquina Lawn serves as a customizable, open-air venue for a picture-perfect alfresco reception! Fire pits and dramatic lighting add to the evening ambiance. The area can also be tented to provide a sheltered environment.

Emerald Plaza inside the atrium, set up for an event with tables and chairs. Gaylord logo white and gold.

Emerald Plaza

Reminiscent of Old Florida, the architectural backdrop for Emerald Plaza evokes the style of Henry Flagler, the visionary entrepreneur who made St. Augustine a popular destination. Spanish Renaissance architecture graces this most lavish area of the resort and provides an ideal reception location.

Well-planned, perfectly executed
Meeting room with patterned carpet, large windows, chandeliers, and wooden ceiling beams.

Escambia Meeting Room

With arch-shaped windows that overlook the scenic landscape surrounding Gaylord Palms, the 2,897-square-foot Escambia Room combines modern design with old-world style – featuring large, ring-shaped chandeliers and Edison-style bulbs.

Meeting room set up with tables and chairs in long rows.

St. George Street Conference Rooms

These four atrium-level conference rooms are located within the hotel in Emerald Bay. Located just steps from guest rooms, St. George Conference Rooms have the flexibility to accommodate post-event networking.

Chair rows facing podium with large windows opening to balcony

Emerald Meeting Rooms

At our Kissimmee hotel, these eight meeting rooms are part of our exclusive "hotel within a hotel" concept that puts meeting space in close proximity to guest rooms, offering attendees a more intimate meeting environment. The Emerald meeting rooms are one level beneath the atrium at pool level.

Florida Exhibition Hall

Empty exhibit hall with truck parked inside

Exhibit Space

When your meeting or trade show needs to be presented on the grandest scale, consider the Florida Exhibition Hall, the largest in-hotel exhibition facility in the state. This unique meeting space in Orlando is on the lower level of our Kissimmee convention center and offers 178,500 square feet of flexible space. For perspective, that's enough room for nearly 900 10x10 booths.

  • 178,500 square feet of exhibition space 
  • 31,800 square feet of pre-function space
  • 19 contiguous, dedicated loading docks
  • 20-foot hallways for easy load in/out
  • Ground-level access through an 18-by 24-foot roll-up door
  • Column sizes 3 feet in diameter
  • Utility grid on 30-foot centers
  • 5 lockable registration desks
  • 9 lockable registration offices
  • T1 Internet lines accessible throughout
  • Luggage storage
  • Optional valet parking

This space can be easily subdivided, so you can accommodate smaller trade shows.

Your attendees will love the pre-function areas that open to gardens, with views of the swimming pools and recreational park. And you'll love planning a meeting in a space that affords so many creative options for your events.

Conference Service Partners

An expectation of excellence runs through every facet of Gaylord Palms, including our service partners. That's why we're so discriminating in choosing those partners. We only work with companies who provide the same flawless service that's become synonymous with Gaylord Hotels. We choose partners whose culture and business practices are well-aligned with our own.

Encore

Encore is the industry leader in providing audiovisual production and support for meetings, conventions and trade shows of any size. From lighting, staging and sound, to video and webcasting, their expert support team helps you deliver your messages with style and confidence.
 

Contact: Chuck Perez
Phone: (407) 690-6381
Email:  Chuck.Perez@Encoreglobal.com

Freeman

Freeman is the world's leading provider of integrated services for face-to-face marketing. As a full-service event contractor, Freeman is the one source for all your exposition and convention service needs. They are conveniently located on property to assist you and your exhibitors. Freeman specializes in exhibit booth programs, corporate events, custom carpet, furniture rental, floor plan design, digital graphic & design production, rental displays, group registration areas, staging/plush draping and material handling services.

Contact: Sarah Anoka
Phone: (407) 840-7071
Email: Sarah.Anoka@freemanco.com

More Info

Hertz

Hertz, the official car rental company of Gaylord Hotels, offers convenient on-site rentals. And Hertz Meeting Services can also offer special group rates for your event.

For individual reservations, contact the Hertz Counter at Gaylord Palms at (407) 586-2244.

For group reservations, contact the Hertz Meeting Services Coordinator at (800)-544-0058.

Email: meetings@hertz.com

About this Venue

Bring your biggest ideas to life in one of our inspiring conference venues in Kissimmee, Florida

For the ease of your event guests, we offer up a unique location near Orlando International Airport

Enhance your meeting with our high-tech AV equipment and unrivaled business services

Let our expert catering team ensure your gathering is both memorable and mouthwatering

Our Kissimmee convention center can host up to 10,000 guests in the Florida Exhibition Hall

Celebrate the end of a productive day with a round of drinks and appetizers at our sports bar

Meeting & Event Services
Meeting Equipment
  • AV equipment
  • CD player
  • LCD projector
  • Microphone
  • Overhead projector
  • PA system portable
  • Rear screen projection
  • Stage: installed
  • Stage: portable
  • TV
  • TV production service provider
  • Video camera
  • Walkie talkie radios
High-speed Internet access

Meeting rooms: Wired, Wireless

Meeting Services
  • AV technician
  • Copy service
  • Decorator
  • Electrician
  • Laborer
  • Locksmith
  • Photographer
  • Security guard
  • Videoconferencing
Business Services
  • Copy service
  • Fax service
  • Fee for each additional page of outgoing fax
  • Fee for first page of incoming fax
  • Full-service business center
  • Messenger service
  • Network/Internet printing
  • Notary public
  • On-site Business Center is Staffed
  • Overnight delivery/pickup
  • Post/parcel
Business Equipment
  • Computers
  • Printers
Catering
  • Afternoon Break
  • Coffee Break
  • Continental Breakfast
  • Dinner
  • Full Breakfast
  • Lunch
  • Reception

Get Connected. Get Results.

Our entire 400,000 square feet of flexible meeting space is wired with state-of-the-art high-speed Internet connections at lightning speeds. Gaylord Palms can also provide wireless Internet access - anytime, anywhere throughout the Convention Center. Wireless Internet is also available in the hotel and guest rooms.

Prefunction area seating beside windows

PROFESSIONAL MEETING SERVICES

Our Technology Solutions Manager specializes in technology for meetings and takes a creative approach to your needs by leveraging their expertise and in-depth knowledge of the hotel and the meetings industry to come up with innovative programs. Once you're on-site, they'll make sure your meeting, from set-up to break-down, is as technologically flawless as possible.

The Convention Services Manager serves as your main contact throughout the entire planning process. In preparing for your meeting, the entire hotel works for the Convention Services Manager.

You'll enjoy the expertise of our Executive Meeting Manager, whose vast experience with groups gives keen insight into the details it takes to deliver an unforgettable executive meeting.

Event Experience Managers, also called "Teal Coats" for their easily identifiable teal-colored jackets, will be assigned specifically to your event, ready to meet your moment-to-moment needs. Our managers are always visible, accessible and knowledgeable. Larger groups may be assigned multiple Teal Coats, while smaller functions will share a Teal Coat assigned to the same function-area space.

The Catering Manager works side-by-side with the Convention Services Manager to create culinary solutions for your food and beverage needs. The expert catering staff at Gaylord Palms will assist you in every phase of planning exquisite meals for your gathering in our Kissimmee convention center.

This specialized team handles everything you need for a larger gathering in the exhibit hall of Gaylord Palms' Convention Center.

Gaylord logo

Planner Toolkit

Building your brand and communicating your company's message is easier than ever. At Gaylord Palms, our dedicated meetings team offers a variety of customized services to help you meet the specific objectives of your convention.

Brand Your Meeting

We'll work with you to coordinate the most impactful and effective way to present your message, as well as your sponsors' message, to meeting attendees. From signage and banners in the atrium, to floor clings, window decals and logoed desserts, the opportunities for exposure are endless. Ask your Convention Services Manager for more details.

Large ballroom with projector screens  and classroom seating

Market Your Meeting

Planning, organizing, and marketing your event to attendees are integral parts of your job, so we supply assets to help you deliver custom, eye-catching presentations.

Materials & Resources
screencast icon
Promotional Video
art icon
Resort Images
meeting space icon
Meeting Facilities
capacity chart icon
Color Floor Plan Tool
directions icon
Virtual Tour
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Meeting Inspiration

Ask your sales or event manager for more details

Guest Passkey

Eliminate the manual task of managing group room bookings, while giving group attendees the flexibility to book their hotel rooms online with multiple stay and upgrade options.

guest room with two queen beds, sofa, and desk
Featured Group Amenities & Services
Villa Flora exterior patio with tables and gardens. Gaylord logo white and gold

Food & Beverage

The expert catering staff at Gaylord Palms will assist you in every phase of planning exquisite meals for your gathering in our Kissimmee convention center. While our award-winning culinary team handles your catering needs, our dedicated team of event decorators and planners will help create flawless ambience unique to you specific requests, ensuring that your banquets, galas and sit-down meals shine.

Resort exterior at dusk Gaylord logo white and gold

Government & Military

Specifically crafted to fit government and military meetings of all sizes and budgets, this program allows you to put your focus back on what's most important - hosting your most successful event yet.

Prefunction meeting space with tables and chairs beside large windows Gaylord logo white and gold

Per-Diem Rates

Partner with our meetings professionals to take advantage of per-diem rates, customizable packages and flexible pricing.

Enchanting Venues

Whether declaring your love with a spirited wedding celebration of hundreds or an intimate party with family and friends, Gaylord Palms provides a selection of unique, enchanting venues to accommodate Kissimmee gatherings of all sizes. Gaylord Palms Resort also offers charming venues for your bridal shower, rehearsal dinner, bridesmaids' luncheon, farewell brunch, and other festive wedding events. Delight your guests with hors d'oeuvres and champagne served by uniformed wait staff as they await your arrival. Then wow them with a fabulous menu customized to meet your specific wishes.

Wedding Venues
Wedding pavilion with flower petals Gaylord logo white and gold

Wedding Pavilion

It's a dream come true when your wedding takes place in the elegant Wedding Pavilion under our soaring, signature glass atrium. Located at the top of Castillo de San Marcos fort and boasting awe-inspiring views of Emerald Plaza.

Coquina Lawn wedding reception setup Gaylord logo white and gold

Coquina Lawn

Coquina Lawn serves as a customizable, open-air venue for a picture-perfect alfresco wedding, rehearsal dinner or reception! Fire pits and dramatic lighting add to the evening ambiance. The area can also be tented to provide a sheltered environment.

Emerald Bay Plaza gardens Gaylord logo white and gold

Emerald Bay Plaza

The Spanish Renaissance architecture of Emerald Bay graces this most lavish area of the resort and provides an ideal wedding location for up to 600 people.

Orange Blossom Ballroom classroom setup for events Gaylord logo white and gold

Orange Blossom Ballroom

Beauty and functionality converge in our most intimate ballroom perfect for hosting wedding receptions for up to 130 guests.

Osceola Ballroom chandeliers and stage Gaylord logo white and gold

Osceola Ballroom

Our signature ballroom features 42,420 square feet of space, plus a 42-by-96-foot stage, three dressing rooms and two green rooms. This ballroom can be divided into six sections, so you have the flexibility you need to set up for any occasion.

Relâche Spa & Salon

Enjoy the convenience of on-site beauty experts at our award-winning Relâche Spa & Salon that will help you and your bridal party look radiant on one of the most exciting days of your life! Choose from any of our pre-planned spa services or let us customize a package to create an unforgettable experience.

Relache Spa reception desk
About This Venue

We offer 406,000 square feet of party venues in Kissimmee, FL

Start your wedding weekend with a rehearsal dinner at Old Hickory Steakhouse and cocktails at MOOR

Host a romantic wedding in our outdoor venues featuring native Kissimmee fauna and lagoons

Join the wedding party for a fun outing at Kissimmee's nightlife venues

Serve your guests enticing culinary creations during your wedding with our custom catering menus

Primp and pamper with your bridesmaids at Relåche Spa, offering massages and facials for the big day

Planning & Catering Services

Wedding Specialist

Our team of wedding specialists will assist you with planning and finalizing details for your special day in Kissimmee, Florida. From entertainment and décor to photography and floral services, our professional wedding planners can provide recommendations to ensure all your celebration dreams come true. To begin planning your flawless wedding experience, please call us at (407) 586-2270.

Custom Catering

Gaylord Palms has a full team of experts on hand to assist with all the catering needs for your big celebration. The team prides themselves on their keen sense of detail for gatherings of all sizes. Our professionals can create custom menus with fresh ingredients, artistically arrange enhanced décor and plan lively entertainment for a truly memorable experience.

Rehearsal & Shower Dining Options

For an elegant event, host a dinner at our signature Old Hickory Steakhouse or choose the Mediterranean ambiance of Villa de Flora. If casual is your style, unwind with cocktails and seafood aboard our 60-foot sailboat at MOOR.

Commitment to Clean

The health and safety of our guests remain of paramount importance to us. We have put in place a multi-pronged approach designed to meet the current health and safety challenges as outlined in Marriott’s Commitment to Clean.

Gaylord Palms exterior at dusk