200 Lavaca Street, Austin, Texas 78701 USA
+1 512-542-3600

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Meetings


Memorable Meetings and Unmissable Events

Nobody knows how to throw an event better than W Austin. Whether you're staging a standing room only show or gathering a group of great minds, our 10,050 square feet of event space and studios will get you into show business. Tastefully designed in various shades of gray, every meeting room is lit up by natural light and features fully adaptable conference equipment that makes business beautiful, meetings memorable and special events spectacular. Creative in approach and innovative in design, we'll engage and energize your attendees and participants, from conferences to soirées. When you need to work the room and make a scene, get it done in our Great Room and set your sights in our Studios. A pre-function space and outdoor terrace connects our meeting space to Austin City Limits Live at Moody Theater—leave it to us to get your foot in the door of one of the largest venues in town, accommodating up to 600 guests for seated dinners, fashion shows, awards programs, and more.

Our unique W Hotels Meetings Set-up gets ideas flowing with mood music, signature scents and more. And if work isn't working for you, take a break with Recess™, where you'll delight in a menu of activities that sets the tone for inspiration. All rooms are fully wired with High Speed Internet Access and virtually limitless technology that puts you within a millisecond of the world you're influencing, and equipped with state-of-the-art bells and whistles to create audio/visual spectacles. For that big day, our event planners will work their wizardry so your wedding wishes come true in style. Think integrated audio systems with speakers specifically designed for each room's acoustics, multiple sound sources from inputs outside of the room, built-in recessed screen and LCD TV in every room and lighting dimming and control systems. So leave mild-mannered meetings behind and let our innovation invent a gathering with gumption—you're not in the office anymore.

  • 7

    Event Rooms

  • 10,426 sq ft

    Total Event Space

  • 440

    Capacity Largest Space

  • 6

    Maximum Breakout Rooms

The Right Space for The Right Meeting

In the right room, big plans come to life. Seven flexible state-of-the-art meeting rooms and banquet spaces including individual Studio Rooms and featuring floor-to-ceiling windows and wall mounted 75" TVs plus, a spacious Social room with floor-to-wall windows with views to Lady Bird Lake. Where's the glam in Austin, TX? Take it to our 4,317 square foot Great Room that can accommodate your large group or break into three separate rooms to accommodate smaller breakout sessions. Or have fun in the sun. We offer a breathtaking Terrace overlooking the plaza and downtown Austin, TX skyline.

Meeting Facility

Meeting Services


Perfect for work and play, W Austin offers everything you need to make your business beautiful, meeting memorable, and special event spectacular.

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Meeting Facility

Sensory® Set Up

Bored in the boardroom? Stimulate all five senses with mood music, aromatherapy scents, thought-provoking place cards, creative catering, retro candles and inspiring games. This artful and innovative approach helps you plan an event your attendees can see, smell, savor, sense, listen to, learn from and love!

Studio Room

Vital Connections

We know you mean business, which is why we are wired and ready to support all your technical needs. Plasma screens, High-Speed Internet, Wi-Fi, state-of-the-art A/V equipment put you within a millisecond of the world you're influencing. The technology is virtually limitless.

Meeting Facility

Meet Eats

Make your meeting and banquets eventful with a custom-designed menu. We offer exceptional catered cuisine from our signature restaurant, tasty and tantalizing to complement your occasion, whether it's a board meeting or a holiday fete - let the ooh la la's roll! *A sustainable and organic menu is available.

More Meeting Information


Amplify Your Event

Keep it fun at W Austin with our exclusive event packages. Excite your guests with playful activities that will leave your guests raving about the event years after. To inquire about an event, please contact your Event Manager.

CHECK OUT THE VARIETY OF AUSTIN THEMED PACKAGES >

Sustainable Meetings

Anything you want, you got it. Just ask and we'll execute a sustainable meeting for you, from clutter-free to paperless billing, beginning with Pre-Planning through Fond Farewell.

LEARN MORE >

Meeting Menus

Energize guests with mouth-watering offerings from our meeting menus custom-designed by executive chef Manuel Rodriguez. From breakfast buffets to sit-down dinners to mid-afternoon snacks, we have plenty of unforgettable options.

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Austin City Limits

The new home of Austin City Limits, American TV's longest-running concert program and one of the most influential centerpieces for the world's best music, is yours to host your own unforgettable and memorable event.

LEARN MORE >

About This Venue

  • MEMORABLE MEETINGS & UNMISSABLE EVENTS

  • SUSTAINABLE MEETING SPACES

  • SEVEN VENUES TO CHOOSE FROM

  • THE RIGHT SPACE, FOR THE RIGHT MEETING

Plan an Inspired Event

Attendee Booking Tools

Image Attendee Booking Tools

We can provide you with a unique complimentary Reservation Link that makes it easy for your guests to reserve their rooms.

  • Shared in an email
  • Embed in a website
  • Personalized with your group name, event dates, hotel, and special rates
  • Displayed in multiple languages on Marriott domains worldwide

Manage Your Event with Ease

Group Lists

If you have a list of your guests, we can make reservations for all of them.

We can send you a report showing which of your guests have reserved rooms and when they plan to arrive.

Mobile Check-In

Guests can check in before their stay, receive instant alerts when their room is ready and check out by skipping the front desk.

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Reward Yourself

Earn up to 50,000 plus Elite status, discounts and more.

Capacity

Floor Plans

Capacity Chart

Convert Meters | Reset
  • Studio 3
  • 26x22.9x12
  • 595.4
  • 65
  • 26
  • 20
  • 16
  • 65
  • 40
  • Studio 2
  • 26x23.9x12
  • 621.4
  • 65
  • 26
  • 20
  • 16
  • 65
  • 40
  • Studio 1
  • 26x25.6x12
  • 665.6
  • 75
  • 28
  • 22
  • 18
  • 75
  • 50
  • Social
  • 26x30x16
  • 780
  • 85
  • 32
  • 26
  • 22
  • 85
  • 60
  • Great Room B
  • 46x30x16
  • 1,380
  • 150
  • 54
  • 40
  • 34
  • 150
  • 90
  • Great Room A
  • 46x31x16
  • 1,426
  • 150
  • 54
  • 40
  • 34
  • 150
  • 90
  • Great Room C
  • 46x32x16
  • 1,472
  • 160
  • 60
  • 42
  • 36
  • 160
  • 100
  • Prefunction 1
  • 16x94x12
  • 1,504
  • 140
  • 64
  • 46
  • 40
  • 140
  • 100
  • Prefunction 2
  • 85.4x23.2x14
  • 1,981.28
  • 210
  • 82
  • 62
  • 52
  • 210
  • 150
  • Terrace
  • 45x62x0
  • 2,790
  • 270
  •  
  •  
  •  
  • 270
  • 180
  • Great Room AB
  • 46x61x16
  • 2,806
  • 280
  • 110
  •  
  •  
  • 280
  • 190
  • Great Room BC
  • 46x62x16
  • 2,852
  • 290
  • 120
  •  
  •  
  • 290
  • 200
  • Great Room ABC
  • 46x93x16
  • 4,278
  • 440
  • 180
  •  
  •  
  • 440
  • 300

Room Set-Up Examples

Setup Example

Conference and Hollow Square

Appropriate for interactive discussions and note-taking sessions for fewer than 25 people. Many hotels have elegant "boardrooms" for 10 to 20 people, equipped with full audiovisual capabilities, a writing board, cork board and a flip chart.

Setup Example

Banquet

Generally used for meals and sessions involving small group discussions. A five foot round table seats eight people comfortably. A six foot round table seats 10 people comfortably.

Setup Example

E-shape, U-shape and T-shape

Appropriate for groups of fewer than 40 people. These are best for interaction with a leader seated at the head of the setup. Audiovisual is usually best set up at the open end of the seating.

Setup Example

Schoolroom or Classroom

The most desirable setup for medium to large-size lectures. Requires a relatively large room. Tables provide attendees with space for spreading out materials and taking notes.

Setup Example

Reception

Stand-up social function where beverages and light foods are served. Foods may be presented on small buffet tables or passed by servers. May precede a meal function.

Setup Example

Theater

Appropriate for large sessions and short lectures that do not require extensive note-taking. This is a convenient setup to use before breaking into discussion or role-playing groups because chairs can be moved.

Setup Example

Ovals and Rounds

Generally used for meals and sessions involving small group discussions. A five foot round table seats eight people comfortably. A six foot round table seats 10 people comfortably.

Equipment and Services

Meeting Equipment

AV equipment

CD player

Film projector

LCD Panel

LCD projector

Microphone

PA system portable

Polling devices

Rear screen projection

Stage: installed

Stage: portable

TV

TV production service provider

Video camera

Walkie talkie radios

Meeting Services

AV technician

Security guard

Videoconferencing

Business Equipment

Computers

Printers

Business Services

Copy service

Fax service

Full-service business center

Network/Internet printing

Notary public

Overnight delivery/pickup

Post/parcel

High-speed Internet access

Meeting rooms:Wired,Wireless

Catering

Afternoon Break

Coffee Break

Dinner

Lunch

Reception