Bring the fun to your Austin event

Events

Keep what you do fun and host your next event in downtown Austin here at W. Our hotel offers seven sublime venues with a combined total of more than 10,000 square feet of space, perfect for both large conferences and small meetings. Bring that something extra to your presentation and stream a video using our high-speed Wi-Fi. Our state-of-the-art AV systems feature high-quality sound systems, high-def LCD screens and specialized lighting dimming and control systems. Our event professionals love to make meetings reach new heights, so work with us to design the perfect menu and tailor your space with custom music and aromas. When your event is over, take your guests out into our delightful city and let nearby Austin City Limits inspire them with live music in an iconic setting. There's no end to the fun in Austin.

7

Event Rooms

10500 SQ FT

Total Event Space

400

Capacity Largest Space

6

Breakout Rooms

Start Planning Your Meeting or Event Here

Tell us about your event, then we’ll contact you and plan it together.

Empty meeting hall with three chandeliers

Meetings & Events

Book one of our seven event venues, perfect for both small meetings and large conferences

Inspire your guests with the attractions of quirky downtown Austin Learn More
Trust our professional catering staff to make your meeting menu something to remember Learn More
Use our high-speed Wi-Fi to stream a video during your Austin presentation Learn More
Work with our meeting planners to make every detail of your event perfect
Host a cocktail reception and impress your guests with views of Austin from our outdoor terrace

The Right Space for the Right Meeting

In the right room, big plans come to life. Seven flexible state-of-the-art meeting rooms and banquet spaces including individual Studio Rooms and featuring floor-to-ceiling windows and wall mounted 75" TVs plus, a spacious Social room with floor-to-wall windows with views to Lady Bird Lake. Where's the glam in Austin, TX? Take it to our 4,317 square foot Great Room that can accommodate your large group or break into three separate rooms to accommodate smaller breakout sessions. Or have fun in the sun. We offer a breathtaking Terrace overlooking the plaza and downtown Austin, TX skyline.

Prefunction Space with paintings, lounge chairs and cabinets

Prefunction Space

With wide hallways perfect for cocktail receptions before sit-down dinners and other glamorous gigs in the Great Room, the Prefunction Space has a door that leads out onto the Terrace that connects the hotel to the Austin City Limits live venue. With two 46" LCD TVs.

Empty meeting hall with red chairs, two lamps and three chandeliers

Great Room

Awash in natural light so everyone is always in the spotlight, we can splice the Great Room into three separate areas with two air walls.

Round banquet tables, several chairs and a chandelier

Social

Taking your meetings to great heights, the Social space has the tallest ceilings of all our event venues at 16.4 feet. A door leads out to the Terrace and floor-to-ceiling windows on the south side allows an abundance of natural light. With a wall-mounted 60" LCD TV, this room is ideal for social events.

U-shaped table setup with chairs and water glasses

Studio Rooms

With floor-to-ceiling windows for great natural light and electric shades for when you need privacy, each Studio Room has a wall-mounted 60" LCD TV for sharing great perspectives.

Meeting Services

Perfect for work and play, W Austin offers everything you need to make your business beautiful, meeting memorable, and special event spectacular.

Meeting Facility
Sensory® Set Up

Bored in the boardroom? Stimulate all five senses with mood music, aromatherapy scents, thought-provoking place cards, creative catering, retro candles and inspiring games. This artful and innovative approach helps you plan an event your attendees can see, smell, savor, sense, listen to, learn from and love.

Studio Room
Vital Connections

We know you mean business, which is why we are wired and ready to support all your technical needs. Plasma screens, High-Speed Internet, Wi-Fi, state-of-the-art A/V equipment put you within a millisecond of the world you're influencing. The technology is virtually limitless.

Banquet tables and chairs with a chandelier overhead
Meet Eats

Make your meeting and banquets eventful with a custom-designed menu. We offer exceptional catered cuisine from our signature restaurant, tasty and tantalizing to complement your occasion, whether it's a board meeting or a holiday fete - let the ooh la la's roll. A sustainable and organic menu is available.

More Meeting Information

Amplify Your Event

Keep it fun at W Austin with our exclusive event packages. Excite your guests with playful activities that will leave your guests raving about the event years after. To inquire about an event, please contact your Event Manager.

Welcome desk with lamp and flower vase

Sustainable Meetings

Anything you want, you got it. Just ask and we'll execute a sustainable meeting for you, from clutter-free to paperless billing, beginning with Pre-Planning through Fond Farewell.

U-shaped table setup with memo pads, water glasses and chairs

We are very proud to uphold the highest standards in organic and ecologically friendly practices, and you can be, too. Just request for our Sustainable Meeting services and we will make sure of the following:

  • When using printed material, post-consumer recycled paper products are incorporated into your meeting and double-sided printing is available
  • Recycled content paper flip charts and environmentally friendly non-paper supplies are available upon request
  • We utilize non-paper resources such as LED signage and white boards
  • We have a selection of either potted plants or organically grown flowers
  • Access to green transportation services is available
  • We provide recycling bins in all meeting spaces
  • We incorporate sustainable food options into the meeting menu
  • We can customize a completely organic menu by request
  • Meeting spaces can be designed using tables that do not require table coverings; if table coverings are preferred, we recommend reusable alternatives such as cloth
  • We use china service to reduce the waste normally created using disposable products; if disposable food packaging is preferred, we utilize environmentally friendly options
  • Our condiments are provided in bulk dispensers to reduce waste
  • We offer environmentally friendly alternatives to conventional bottled water
  • We can donate leftover food from your meeting

Meeting Menus

Energize guests with mouth-watering offerings from our meeting menus custom-designed by executive chef Manuel Rodriguez. From breakfast buffets to sit-down dinners to mid-afternoon snacks, we have plenty of unforgettable options. Pick your preference. We’ll be happy to help you customize the perfect menu for your guests and get-together with Central Texas' finest local flavors straight from surrounding farms, thoughtfully transformed into conscious cuisine. A sustainable and/or organic menu is available upon request.

Round banquet tables with place settings, chairs and white flowers

Austin City Limits

The new home of Austin City Limits, American TV's longest-running concert program and one of the most influential centerpieces for the world's best music, is yours to host your own unforgettable and memorable event. Austin City Limits, synonymous with legendary musicians, cutting-edge artists, indie cool and possibly the best show around. The largest venue in town, there's no limit to what we can do in the new home of Austin City Limits, from corporate events to celebrations and everything in between, for up to 600 seated guests. Dinners, fashion shows, awards programs, out-of-this-world performances and other stylish soirees are just part of our repertoire—we'll perform whatever's on your set list.

Concierge desk, long table with high chairs and coffee table with lounge chairs
Dance floor with overhead chandelier and white stage

Weddings & Occasions

Trust our wedding planners to help with every detail of your dream wedding reception in Austin

Create a custom reception menu for your wedding in Austin that is sure to impress your guests Learn More
Choose from seven venues and reception sites, offering space for 65 to 440 wedding guests
Save in Austin with our great group rates when you book a block of rooms for your wedding party Learn More
Stream a video during your wedding reception with our ultra-modern AV systems and high-speed Wi-Fi
Let the quirky vibes of downtown Austin provide the perfect setting for your wedding-related events

Your Dream Wedding

Shape your perfect wedding in the vibrant, electric heart of downtown at W Austin. Our professional planners know exactly how to infuse your event with those little details that makes your special day different than anyone else's. From creating a custom menu that uses inspired, farm-to-table ingredients to planning the perfect aesthetic for your reception, our staff knows how to make it happen. Our rooftop terrace provides stunning views of Lady Bird Lake and downtown Austin, giving your wedding the perfect backdrop. Choose from one of our seven venues, which offer the perfect space for both intimate gatherings and large banquet-style receptions. We would love to host your wedding.

Personalized Wedding Services

When you plan your wedding at W Austin you'll enjoy exclusive Whatever/Whenever® services so your every wedding experience is exactly how you've always imagined.

Meeting hall with buffet setup, sofas and seats

Get set for your Texas wedding day, stress-free. W Austin's services with soul and sensational style will make sure every moment happens without a hitch. Tempt your tastebuds with a dazzling rehearsal dinner, compliments of our Austin world-class chef. Have a last hurrah filled with spa sensations and VIP service at our hot spots for sips. Explore how W Austin is the perfect place for any and everything pre-wedding:

  • Social Catering Manager
  • Massage, sauna or wrap away wedding day jitters at AWAY Spa
  • Bachelorette / Bachelor parties

 

Your Wedding Insider is dedicated to ensuring that your celebration is a distinct reflection of your personality, with every detail perfectly in order.

Why not say “I do" in the center of it all? See what’s in store for your celebration:

Complimentary suite for the bride and groom for weddings of 150 guests or more.

Outdoor ceremony or reception space available for up to 150 guests.

Tenting for terrace can be provided at additional rental.

Great Room accommodates up to 220 guests with a dance floor and DJ or band.

W Sensory Set-up to include black or cream spandex linens (black floor length also available), grey leather chairs, dance floor, white porcelain dishes & silverware, votive candlelight, light botanicals and whimsical W lounge furniture.

Special rates on group room blocks for your guests.

Why not put some fabulous into that first escape? Take-off to a dream destination, complete with a spectacular suite. And of course, Whatever/Whenever is on call for your every post-wedding whim-from bottles of bubbly, to in-room spa treats and more. Live it up with lots of luxe delivered right to your room. Discover how W does dazzling honeymoons.

A personal Honeymoon Concierge can help you pick the perfect destination and help put your honeymoon on your registry so guests can contribute to room upgrades, extras and everything else to make it truly the trip of a lifetime.

More Wedding Information

Eat Up

Plan your wedding weekend with ease at W Austin. Our fabulous staff is here to make your wedding an experience you and your guests will never forget. TRACE is the perfect spot for cozy rehearsal dinners and the restaurant’s private dining space is great for hosting a fabulous brunch. Greet your guests in style with a cocktail hour in The Living Room too. With everything just a lift away, we look forward to creating the wedding weekend of a lifetime.

Wedding banquet table with white flowers, plates, napkins and glasses

Wedded Bliss

Hit Repeat, is exactly what these W Austin wedded couples did. After one year of wedded bliss, they joined us back at W Austin to relive their wedding and all the wonderful memories that followed. Check out the Q&A to learn why W Austin stood out to them and ultimately brought them back for more.

Bride and groom dressed in white

Wedded Bliss Q&A's

What brought you back to W Austin for your one year anniversary?

We both decided that we wanted to return to the place where the year began, at W Austin for our wedding. The wedding and wedding weekend were beyond perfect. Wedding weekends are quite busy so we did not have the time to enjoy the amenities as we had initially hoped. We decided to book a room at W Austin to celebrate our 1 year anniversary and to enjoy the hotel and all that it offers. Our stay could not have been more enjoyable! The service is always impeccable. We had an amazing suite, bubbly, cake, and a couples massage at the Away Spa. We hope to return next year for our 2nd anniversary as W Austin will always be a very special place for us.

What was your most memorable moment at your wedding with W Austin?

The most memorable moment besides marrying my now husband was the reveal of the ballroom. It was absolutely gorgeous and everything I wanted! I was stunned by how well everything came together. I just remember all this stress was suddenly lifted off my shoulders.

What stood out to you both when viewing W Austin’s wedding venue?

The contemporary feel of the ballroom was what we were looking for in a wedding venue. There was no ugly carpet at The W! The chandelier and modern features were my style. Colin wanted to get married outside so we utilized the terrace for the ceremony.

Where was your favorite location to take photos at on property?

My favorite location to take wedding photos was on the terrace. We got some great shots! I also loved my bridals which were shot in many different rooms of the hotel. Some of my favorite bridals photos were shot in the Red Room, by the pool, along the wooden wall in the lobby, and in the Record room.

What brought you back to W Austin for your one year anniversary?

We couldn’t imagine spending our first anniversary anywhere else than W Austin, it holds such a special place in our hearts . We knew from the wedding planning experience, that W Austin pays such special attention to detail and treats their guests so well. The special touches – like remembering our favorite drinks from our wedding night – made our anniversary even more special.

What was your most memorable moment at your wedding at W Austin?

There wasn’t just one moment – how can you pick just one moment? Our favorites had to be when we were pronounced husband and wife on the terrace, signing our ketubah in the ballroom before our ceremony, our first dance to "Everything" by Michael Buble, cutting our cake, and sharing the day with our family and friends.

What stood out to you both when viewing W Austin’s wedding venue?

Before we even started looking at wedding venues, we knew that we wanted a downtown Austin wedding. After scouting many locations, we decided to visit the W Austin and we loved it immediately. We thought it would be perfect to have an outdoor ceremony with the terrace overlooking downtown, and the ballroom was perfect. We wanted a modern romantic wedding and the vibe at W Austin provided a great place to make all our wedding dreams come true!

What advice would you give other couples going through the wedding planning process?

Rod and I received so much great advice when we were planning, but we really took one thing to heart - to enjoy every moment because your engagement, and the entire wedding planning process, goes so quickly. We were so lucky to work with the most epic wedding planning team, Caplan Miller Events, and they made every part of our planning experience perfect. We did everything together during our wedding planning process, from choosing the venue and our amazing photographer, Ashley Garmon, to designing the chuppah and cake with Caplan Miller and choosing our menu with the W Austin team, plus taking dance classes after choosing our first dance song.

Why did you choose Austin, TX for the location of your wedding?

When Rod and I started wedding planning, the first thing we decided was to have our wedding in Austin - the place we met six years before he finally popped the question! Rod and I met in college in Austin, fell in love in Austin, live in Austin, and got engaged in Austin – there was honestly nowhere else that we could have started the next chapter in our life.

Where was your favorite location to take photos at W Austin?

We had two favorite spots – the terrace, where our ceremony took place underneath the chuppah with downtown in the background, and the most amazing black and white striped settee that we used in the lounge, which was placed in the hallway for cocktail hour!

What was the most important thing to you both when planning your wedding?

When Rod and I discussed the most important aspects of our wedding we agreed that the food and the band were our top two things that needed to be THE most perfect. Stephani, the Catering Manager worked with us to create a perfect menu.We hired the most amazing band, Blind Date, who catered to all of our guests with a mix of top hits and wedding favorites. We even had some surprises – our favorite burgers were served late night for all of our guests to enjoy and instead of a groom’s cake, we had cake pops created with Rod's favorite basketball players from the LA Lakers!

We knew it was a successful wedding when everyone gushed about the menu, and when we saw all our guests out on the dance floor ALL night long. The guests all stayed until the last song was played, accompanied by gold and silver flutter-fetti, no less!

Meeting Room Dimensions (LxWxH) Area (sq.ft) Theater Schoolroom Conference U-Shape Reception Banquet
Great Room ABC 46x93x16 4278 330 180 - - 400 270
Great Room A 46x31x16 1426 100 72 30 39 120 90
Great Room B 46x30x16 1380 100 72 30 39 120 90
Great Room C 46x32x16 1472 115 72 30 39 130 90
Great Room AB 46x61x16 2806 200 144 48 54 175 180
Great Room BC 46x62x16 2852 215 144 48 54 185 180
Social 26x30x16 780 65 30 18 22 50 50
Studio 1 26x25.6x12 665.6 50 30 18 22 40 40
Studio 2 26x23x12 598 50 30 18 22 40 40
Studio 3 26x23x12 598 50 30 18 22 40 40
Prefunction 1 79x20x30 1580 - - - - 60 -
Prefunction 2 100x20x16 2000 - - - - 75 96
Terrace 40x45x- 1800 140 - - - 160 150
Great Room ABC
Dimensions (LxWxH)
46x93x16
Area (sq.ft)
4278
Theater
330
Schoolroom
180
Conference
-
U-Shape
-
Reception
400
Banquet
270
Great Room A
Dimensions (LxWxH)
46x31x16
Area (sq.ft)
1426
Theater
100
Schoolroom
72
Conference
30
U-Shape
39
Reception
120
Banquet
90
Great Room B
Dimensions (LxWxH)
46x30x16
Area (sq.ft)
1380
Theater
100
Schoolroom
72
Conference
30
U-Shape
39
Reception
120
Banquet
90
Great Room C
Dimensions (LxWxH)
46x32x16
Area (sq.ft)
1472
Theater
115
Schoolroom
72
Conference
30
U-Shape
39
Reception
130
Banquet
90
Great Room AB
Dimensions (LxWxH)
46x61x16
Area (sq.ft)
2806
Theater
200
Schoolroom
144
Conference
48
U-Shape
54
Reception
175
Banquet
180
Great Room BC
Dimensions (LxWxH)
46x62x16
Area (sq.ft)
2852
Theater
215
Schoolroom
144
Conference
48
U-Shape
54
Reception
185
Banquet
180
Social
Dimensions (LxWxH)
26x30x16
Area (sq.ft)
780
Theater
65
Schoolroom
30
Conference
18
U-Shape
22
Reception
50
Banquet
50
Studio 1
Dimensions (LxWxH)
26x25.6x12
Area (sq.ft)
665.6
Theater
50
Schoolroom
30
Conference
18
U-Shape
22
Reception
40
Banquet
40
Studio 2
Dimensions (LxWxH)
26x23x12
Area (sq.ft)
598
Theater
50
Schoolroom
30
Conference
18
U-Shape
22
Reception
40
Banquet
40
Studio 3
Dimensions (LxWxH)
26x23x12
Area (sq.ft)
598
Theater
50
Schoolroom
30
Conference
18
U-Shape
22
Reception
40
Banquet
40
Prefunction 1
Dimensions (LxWxH)
79x20x30
Area (sq.ft)
1580
Theater
-
Schoolroom
-
Conference
-
U-Shape
-
Reception
60
Banquet
-
Prefunction 2
Dimensions (LxWxH)
100x20x16
Area (sq.ft)
2000
Theater
-
Schoolroom
-
Conference
-
U-Shape
-
Reception
75
Banquet
96
Terrace
Dimensions (LxWxH)
40x45x-
Area (sq.ft)
1800
Theater
140
Schoolroom
-
Conference
-
U-Shape
-
Reception
160
Banquet
150
Meeting Room Dimensions (LxWxH) Area (sq.mt) Theater Schoolroom Conference U-Shape Reception Banquet
Great Room ABC 14x28.3x4.9 397.4 330 180 - - 400 270
Great Room A 14x9.4x4.9 132.5 100 72 30 39 120 90
Great Room B 14x9.1x4.9 128.2 100 72 30 39 120 90
Great Room C 14x9.8x4.9 136.8 115 72 30 39 130 90
Great Room AB 14x18.6x4.9 260.7 200 144 48 54 175 180
Great Room BC 14x18.9x4.9 265 215 144 48 54 185 180
Social 7.9x9.1x4.9 72.5 65 30 18 22 50 50
Studio 1 7.9x7.8x3.7 61.8 50 30 18 22 40 40
Studio 2 7.9x7x3.7 55.6 50 30 18 22 40 40
Studio 3 7.9x7x3.7 55.6 50 30 18 22 40 40
Prefunction 1 24.1x6.1x9.1 146.8 - - - - 60 -
Prefunction 2 30.5x6.1x4.9 185.8 - - - - 75 96
Terrace 12.2x13.7x- 167.2 140 - - - 160 150
Great Room ABC
Dimensions (LxWxH)
14x28.3x4.9
Area (sq.mt)
397.4
Theater
330
Schoolroom
180
Conference
-
U-Shape
-
Reception
400
Banquet
270
Great Room A
Dimensions (LxWxH)
14x9.4x4.9
Area (sq.mt)
132.5
Theater
100
Schoolroom
72
Conference
30
U-Shape
39
Reception
120
Banquet
90
Great Room B
Dimensions (LxWxH)
14x9.1x4.9
Area (sq.mt)
128.2
Theater
100
Schoolroom
72
Conference
30
U-Shape
39
Reception
120
Banquet
90
Great Room C
Dimensions (LxWxH)
14x9.8x4.9
Area (sq.mt)
136.8
Theater
115
Schoolroom
72
Conference
30
U-Shape
39
Reception
130
Banquet
90
Great Room AB
Dimensions (LxWxH)
14x18.6x4.9
Area (sq.mt)
260.7
Theater
200
Schoolroom
144
Conference
48
U-Shape
54
Reception
175
Banquet
180
Great Room BC
Dimensions (LxWxH)
14x18.9x4.9
Area (sq.mt)
265
Theater
215
Schoolroom
144
Conference
48
U-Shape
54
Reception
185
Banquet
180
Social
Dimensions (LxWxH)
7.9x9.1x4.9
Area (sq.mt)
72.5
Theater
65
Schoolroom
30
Conference
18
U-Shape
22
Reception
50
Banquet
50
Studio 1
Dimensions (LxWxH)
7.9x7.8x3.7
Area (sq.mt)
61.8
Theater
50
Schoolroom
30
Conference
18
U-Shape
22
Reception
40
Banquet
40
Studio 2
Dimensions (LxWxH)
7.9x7x3.7
Area (sq.mt)
55.6
Theater
50
Schoolroom
30
Conference
18
U-Shape
22
Reception
40
Banquet
40
Studio 3
Dimensions (LxWxH)
7.9x7x3.7
Area (sq.mt)
55.6
Theater
50
Schoolroom
30
Conference
18
U-Shape
22
Reception
40
Banquet
40
Prefunction 1
Dimensions (LxWxH)
24.1x6.1x9.1
Area (sq.mt)
146.8
Theater
-
Schoolroom
-
Conference
-
U-Shape
-
Reception
60
Banquet
-
Prefunction 2
Dimensions (LxWxH)
30.5x6.1x4.9
Area (sq.mt)
185.8
Theater
-
Schoolroom
-
Conference
-
U-Shape
-
Reception
75
Banquet
96
Terrace
Dimensions (LxWxH)
12.2x13.7x-
Area (sq.mt)
167.2
Theater
140
Schoolroom
-
Conference
-
U-Shape
-
Reception
160
Banquet
150
Banquet
Generally used for meals and sessions involving small group discussions. A five foot round table seats eight people comfortably. A six foot round table seats 10 people comfortably.
Conference and Hollow Square
Appropriate for interactive discussions and note-taking sessions for fewer than 25 people. Many hotels have elegant "boardrooms" for 10 to 20 people, equipped with full audiovisual capabilities, a writing board, cork board and a flip chart.
E-Shape, U-Shape and T-Shape
Appropriate for groups of fewer than 40 people. These are best for interaction with a leader seated at the head of the setup. Audiovisual is usually best set up at the open end of the seating.
Theater
Appropriate for large sessions and short lectures that do not require extensive note-taking. This is a convenient setup to use before breaking into discussion or role-playing groups because chairs can be moved.
Reception
Stand-up social function where beverages and light foods are served. Foods may be presented on small buffet tables or passed by servers. May precede a meal function.
Schoolroom or Classroom
The most desirable setup for medium to large-size lectures. Requires a relatively large room. Tables provide attendees with space for spreading out materials and taking notes.
Ovals and Rounds
Generally used for meals and sessions involving small group discussions. A five foot round table seats eight people comfortably. A six foot round table seats 10 people comfortably.
Audio-Visual Equipment
  • AV Technician
  • Film Projector with Screen
  • LCD Panel
  • LCD Projector
  • Microphone
  • PA System
  • TV
  • TV Production Service Provider
  • Teleconferencing
  • Video Camera
  • Videoconferencing
  • Walkie Talkies
  • Wireless Internet
Event Services
  • Event Lighting
  • Registration Service
  • Security Guards
Event Equipment & Supplies
  • Blackboards
  • Direction Signs
  • Easels
  • Flip Chart & Markers
  • Installed Stage
  • Lobby Bulletin Board
  • Name Cards
  • Pens / Pencils / Notepad
  • Podium Lectern
  • Polling Devices
  • Portable Stage
  • Spotlights
  • Stack Chairs
  • Tables
  • Wall Charts
Business Services
  • Computers
  • Copy Service
  • Fax Service
  • Overnight Delivery/Pickup
  • Post/Parcel
  • Printers
Catering Services
  • Afternoon Break:$29.00 / Person
  • Coffee Break:$27.00 / Person
  • Continental Breakfast:$37.00 / Person
  • Dinner:$90.00 / Person
  • Full Breakfast:$64.00 / Person
  • Lunch:$54.00 / Person
  • Reception:$56.00 / Person