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Events
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3
Event Rooms
100
Capacity Largest Space
1
Breakout Rooms
Meeting and Events
This artists' haven is a tapestry steeped in history and rich in legend.
State-of-the-art technology and a tranquil environment create the ideal setting for conferences.
With an executive boardroom and two meeting rooms, easily seat up to 100 delegates.
In-room facilities include an executive work desk, Wi-Fi connectivity, and a room safe for laptops.
A perfect meeting place near the Golden Gate National Park and the mountain kingdom of Lesotho.
Experience state-of-the-art hospitality and service.
Offers & Packages
Weddings and Occasions
Located in the best kept secret in Free State's art and culture circles
The picturesque village, framed by majestic mountains and sandstone cliffs, is an artists' haven
Clarens, blessed with perfect weather, entices jaded city dwellers who are looking for inspiration.
Enthusiasts who want a brush with adventure and art lovers are invited to relax in style
Take in the breathtaking scenery with sundowners on Protea Hotel Clarens' terrace
Enjoy a romantic getaway, team-building exercise, business conference or an African safari
Rewarding Travel from Start to Finish
Earn up to 60,000 points per qualified event with Marriott Bonvoy Events. Elite members earn more with bonus points.
Floor Plans
| Meeting Room | Dimensions (LxWxH) | Area (sq.ft) | Theater | Schoolroom | Conference | U-Shape | Reception | Banquet |
|---|---|---|---|---|---|---|---|---|
| Boardroom | -x-x- | - | 12 | 12 | 12 | - | - | - |
| Conference Room 1 | 44.3x33.8x8.9 | - | 50 | 36 | 24 | 24 | 50 | 40 |
| Conference Room 2 | 44.3x33.8x8.9 | - | 50 | 36 | 24 | 24 | 50 | 40 |
| Conferencing Room 1 & 2 | 144.4x223.1x29.5 | 32205.9 | 100 | 72 | 48 | 48 | 100 | 80 |
Boardroom
Dimensions (LxWxH)
-x-x-
Area (sq.ft)
-
Theater
12
Schoolroom
12
Conference
12
U-Shape
-
Reception
-
Banquet
-
Conference Room 1
Dimensions (LxWxH)
44.3x33.8x8.9
Area (sq.ft)
-
Theater
50
Schoolroom
36
Conference
24
U-Shape
24
Reception
50
Banquet
40
Conference Room 2
Dimensions (LxWxH)
44.3x33.8x8.9
Area (sq.ft)
-
Theater
50
Schoolroom
36
Conference
24
U-Shape
24
Reception
50
Banquet
40
Conferencing Room 1 & 2
Dimensions (LxWxH)
144.4x223.1x29.5
Area (sq.ft)
32205.9
Theater
100
Schoolroom
72
Conference
48
U-Shape
48
Reception
100
Banquet
80
| Meeting Room | Dimensions (LxWxH) | Area (sq.mt) | Theater | Schoolroom | Conference | U-Shape | Reception | Banquet |
|---|---|---|---|---|---|---|---|---|
| Boardroom | -x-x- | - | 12 | 12 | 12 | - | - | - |
| Conference Room 1 | 13.5x10.3x2.7 | - | 50 | 36 | 24 | 24 | 50 | 40 |
| Conference Room 2 | 13.5x10.3x2.7 | - | 50 | 36 | 24 | 24 | 50 | 40 |
| Conferencing Room 1 & 2 | 44x68x9 | 2992 | 100 | 72 | 48 | 48 | 100 | 80 |
Boardroom
Dimensions (LxWxH)
-x-x-
Area (sq.mt)
-
Theater
12
Schoolroom
12
Conference
12
U-Shape
-
Reception
-
Banquet
-
Conference Room 1
Dimensions (LxWxH)
13.5x10.3x2.7
Area (sq.mt)
-
Theater
50
Schoolroom
36
Conference
24
U-Shape
24
Reception
50
Banquet
40
Conference Room 2
Dimensions (LxWxH)
13.5x10.3x2.7
Area (sq.mt)
-
Theater
50
Schoolroom
36
Conference
24
U-Shape
24
Reception
50
Banquet
40
Conferencing Room 1 & 2
Dimensions (LxWxH)
44x68x9
Area (sq.mt)
2992
Theater
100
Schoolroom
72
Conference
48
U-Shape
48
Reception
100
Banquet
80
Banquet
Generally used for meals and sessions involving small group discussions. A five foot round table seats eight people comfortably. A six foot round table seats 10 people comfortably.
Room Set-up Examples
Conference and Hollow Square
Appropriate for interactive discussions and note-taking sessions for fewer than 25 people. Many hotels have elegant "boardrooms" for 10 to 20 people, equipped with full audiovisual capabilities, a writing board, cork board and a flip chart.
Room Set-up Examples
E-Shape, U-Shape and T-Shape
Appropriate for groups of fewer than 40 people. These are best for interaction with a leader seated at the head of the setup. Audiovisual is usually best set up at the open end of the seating.
Room Set-up Examples
Theater
Appropriate for large sessions and short lectures that do not require extensive note-taking. This is a convenient setup to use before breaking into discussion or role-playing groups because chairs can be moved.
Room Set-up Examples
Reception
Stand-up social function where beverages and light foods are served. Foods may be presented on small buffet tables or passed by servers. May precede a meal function.
Room Set-up Examples
Schoolroom or Classroom
The most desirable setup for medium to large-size lectures. Requires a relatively large room. Tables provide attendees with space for spreading out materials and taking notes.
Room Set-up Examples
Ovals and Rounds
Generally used for meals and sessions involving small group discussions. A five foot round table seats eight people comfortably. A six foot round table seats 10 people comfortably.
Room Set-up Examples
Audio-Visual Equipment
- LCD Projector
- Microphone
- Overhead Projector
- PA System
- TV
- TV Production Service Provider
- Teleconferencing
Event Services
- Decorator
- Photographer
- Security Guards
Event Equipment & Supplies
- Flip Chart & Markers
- Lobby Bulletin Board
- Pens / Pencils / Notepad
- Portable Stage
- Stack Chairs
- Tables
Business Services
- Copy Service
Catering Services
- Afternoon Break:R300.00 / Person
- Coffee Break:R300.00 / Person
- Full Breakfast:R215.00 / Person
- Meeting space capacities and configurations follow social distancing guidelines
- Third-party partners comply with MI cleanliness standards
Frequently Asked Questions
Protea Hotel Clarens has 3 event rooms.
The largest capacity event room is the Conferencing Room 1 & 2. It has a capacity of 100.
Yes, Protea Hotel Clarens provides wedding services.
To book a meeting or event at Protea Hotel Clarens click here
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