Invite meeting guests to our Vancouver event rooms

Events

From board meetings to seminars to extravagant galas, The Westin Bayshore, Vancouver provides the ideal setting for corporate gatherings in Vancouver. Home to the impeccable Bayshore Grand Ballroom, a 15,500-square-foot space that holds the distinction of one of Western Canada's most spacious venues, our hotel offers an array of outdoor spaces and indoor meeting rooms with state-of-art AV equipment and modern décor. Bring meetings and conferences to life in Vancouver, B.C., with help from our dedicated planners and culinary team. We are ready to collaborate with you on a seamless, unforgettable event.

33

Event Rooms

67838 SQ FT

Total Event Space

1750

Capacity Largest Space

29

Breakout Rooms

Start Planning Your Meeting or Event Here

Tell us about your event, then we’ll contact you and plan it together.

Oak meeting room with u shaped table setup.

Meetings & Events

Host your training or tradeshow in nearly 70,000 square feet of meeting space in Vancouver

Invite up to 1,750 guests to the Bayshore Grand Ballroom, one of the largest venues in Vancouver Learn More
Take advantage of Vancouver's mild weather with an outdoor meeting on our pool deck or garden patio Learn More
Let our hotel's expert event planners transform your space with bespoke décor and custom floor plans
Recharge meeting attendees with meals and coffee breaks from our farm-to-table catering menus Learn More
Encourage imaginative meetings and brainstorming in Vancouver by renting our AV equipment

Green Meetings in Vancouver

At The Westin Bayshore we want to partner with you in the success of your meetings, and we include reducing your environmental impact as a measure of a truly successful event. To help your organization reduce your environmental footprint we have built some practical options and resources to assist you. Please ask us for more information on bringing greener meetings to your next event.

wedding cocktail walkway garden
Helpful Hints for Meeting Planners

Reusable delegate packages (i.e. canvas tote bags)

Recycle lanyards or plastic name tag holders (use business cards as inserts rather than labels!)

Green supplier for gifts, promotions and conference collateral

Think local: reduce shipping by using local suppliers for printing, gifting...

Electronic informational signage (LCD's) in conference areas

Conference materials online or stored on flash drives to reduce printing

Use signage that can be reused in future years and/or throughout the conference by not being date or location specific

Online registration to reduce your mailing

Responsible printing: use high post-consumer paper, low-bleaching, bio-safe vegetable-based inks or simply print double sided materials (i.e. name tags, binders, agendas, courseware)

Dry-erase white board instead of flip-charts in meetings 

Print one or two menus per table at plated events instead of for each place setting

Reusable centerpieces: potted plants which can be replanted or instead donate your cut florals to a local charity (i.e. seniors' home, hospital)

Organic and fair-trade florists

Reuse your linens as much as possible throughout the conference

Stick to cotton linens: refrain from using vinyl or other synthetic products

Low emission transportation: biodiesel busses, etc.

Green activities or community projects (i.e. shoreline cleanup)

Host a green speaker to inspire your delegates

Carbon offset programs for your meeting or corporate travel

Transit passes for delegates

Keep your organization and delegates informed of the environmentally sensitive decisions you're making for your meeting

Book a Waterfront Wedding Venue in Vancouver

Begin your happily ever after with a waterfront wedding at The Westin Bayshore, Vancouver. Featuring an atmospheric location near Coal Harbour Marina, our wellness hotel offers a variety of indoor and outdoor wedding venues, including venues that overlook scenic greenery and rolling ocean waves. From intimate ceremonies to 875-guest extravaganzas, our exceptional planners, culinary team and servers handle every wedding with care, working in harmony with you and your future spouse to make your perfect wedding a reality.

Bouquet of flowers in a vase on a table.

Weddings & Occasions

Say "I do" against the backdrop of the Vancouver waterfront in one of our indoor or outdoor venues

Dream weddings don't just happen, they're planned. Marriott Certified Wedding Planners are trained to help. After completing demanding coursework, each Marriott Certified Wedding Planner is qualified to coordinate weddings of all types, including ethnic and military weddings. Relying on experience, training, tradition and old-fashioned intuition, Marriott Certified Wedding Planners can help you determine an overall vision for your wedding and help you execute each detail. That includes setting an event budget; deciding on a menu; arranging table settings; and finding florists, photographers, a band and other entertainment for the big day.
Host an elegant wedding reception for 875 guests in the Bayshore Grand Ballroom
Exchange vows outdoors in the Vancouver sunshine in our scenic garden or poolside venues Learn More
Delight your wedding guests with acclaimed cuisine prepared by our hotel's on-site culinary team Learn More
From floor plans to the venue's décor, our talented wedding specialists attend to every detail
Take stunning wedding photos in Vancouver from our location near Coal Harbour and Stanley Park Learn More

Additional Information

At your wedding, we can operate a host bar or cash bar, as per your request.

Should you wish, we could bring in wines outside our regular wine list as long as you are committed to purchasing a specific case order for the item. Selections from our regular wine list will be charged on consumption basis.

Under our liquor license, all alcoholic beverages served at your event must be purchased via The Westin Bayshore, Vancouver. Any request for wine corkage will be respectfully declined.

For all cash bars, a cashier charge applies at $40 per cashier per hour, with a minimum of 4 hours. Should the bar revenue be less than $400.00 per bar, an additional bartender charge of $40 per hour will apply.

To ensure a quality experience for all your attendees, we will send you Banquet Event Orders (“BEOs”) confirming the estimated number of attendees, menu, room set up, and other details of your event.

We ask that you make any corrections and sign and return the BEOs by the specified date, indicating that you agree that all information is correct.

We ask for a final guarantee of the number of attendees no later than (3) business days prior to the event. Please note that once the guarantee has been provided, the numbers may increase but not decrease. If your guaranteed attendance increases by more than 5% less than 48 hours prior to your event, the hotel reserves the right to charge a 10% surcharge on menu prices due to increased costs occurred.

If the guarantee is not received, the number of persons indicated in the BEO will become the guarantee. The terms, conditions and guarantees of the BEO signed by you supersede and amend any previously contracted minimum revenue if the BEO increases the minimum provided for in this Contract.

All food and beverage is subject to a 22% service charge. Please note that the service charge is taxable. Additional labour charges may apply for additional services requested, such as bartenders or cashiers. Wedding menus start at $82 per person for a three-course plated dinner. For planning purposes, you may budget $150 per person to include dinner, beverages, space rental, service and taxes.

Wedding Cake

Although our policy is for all Food & Beverage to be supplied exclusively by The Westin Bayshore, Vancouver, wedding cakes are an exception, as each bride may have a specific type of cake which they would like to have on their special day. The charge for cake cutting and plating is $5 per person.

Decorating

Our basic décor package does not include table centrepieces, specialty linens or chair covers. We will be happy to make recommendations or work with your decorator directly. The use of nails, staples, glue or any like material is not permitted on any walls, doors, posts, or ceiling at The Westin Bayshore, Vancouver.

Preferred Wedding Vendors

The Westin Bayshore, Vancouver has a number of vendor accommodations for your special day. Please ask our Catering Sales Executives for more information.

Meeting Room Dimensions (LxWxH) Area (sq.ft) Theater Schoolroom Conference U-Shape Reception Banquet
International Suite 57x45x9 2565 - - - - 80 -
Stanley Park Ballroom 60x98x16 5880 676 372 - 68 580 430
Salon 1 60x32x16 1920 182 114 50 50 190 130
Salon 2 60x32x16 1920 182 114 50 50 190 130
Salon 3 60x32x16 1920 182 114 50 50 190 130
Salon 1 & 2 60x66x16 3960 444 234 - 48 390 260
Salon 2 & 3 60x66x16 3960 444 234 - 48 390 260
Stanley Park Foyer 148x148x20 21904 - - - - 607 -
Cypress Room 40x47x12 1880 200 96 36 40 100 120
Cypress 1 40x23x12 920 94 36 34 32 50 60
Cypress 2 40x23x12 920 94 36 34 32 50 60
Oak Room 27x50x12 1350 138 72 38 42 58 60
Oak 1 27x25x12 675 56 24 16 18 29 40
Oak 2 27x25x12 675 56 24 16 18 29 40
Prospect 24x27x10 648 - - 16 - - -
Chehalis 22x15x10 330 28 18 13 13 15 10
Tangent 22x15x10 330 - - - - - -
Fir 17x21x12 357 - - 14 15 - -
Arbutus 17x21x12 357 - - 14 15 - -
Chairman 28x31x8.4 868 50 21 24 25 - 20
Boardroom 20x20x8.4 400 - - 14 15 - -
President 20x28x8.4 560 34 21 20 21 - 20
Cowichan 22x21x10 462 28 21 16 19 25 20
Coquitlam 22x21x10 462 28 21 16 19 25 20
Director 17x20x8.4 340 - - 14 15 - -
Bayshore Grand Ballroom 99x157x18 15543 1750 1008 - - 1400 1080
Salon A 32x68x18 2176 210 138 48 54 210 140
Salon B 32x68x18 2176 210 138 48 54 210 140
Salon C 32x68x18 2176 210 138 48 54 210 140
Salon D 32x68x18 2176 210 138 48 54 210 140
Salon E 32x68x18 2176 210 138 48 54 210 140
Salon F 32x68x18 2176 210 138 48 54 210 140
Salon ABC 99x68x18 6732 774 426 - - 660 470
Salon DEF 99x68x18 6732 774 426 - - 660 470
Salon AB 66x68x18 4488 532 291 - 72 440 310
Salon BC 66x68x18 4488 532 291 - 72 440 310
Salon DE 66x68x18 4488 532 291 - 72 440 310
Salon EF 66x68x18 4488 532 291 - 72 440 310
Bayshore Ballroom Foyer 55x197x30 10835 - - - - - -
MacKenzie 40x25x8.2 1000 115 48 28 36 80 60
Seymour 40x25x8.2 1000 115 48 28 36 80 60
Fraser 18x23x8.2 414 37 18 16 18 25 30
Thompson 18x23x8.2 414 37 18 16 18 25 30
Marine 25x69x14.3 1725 78 54 42 32 100 100
Pool and Garden Area 21x41x- 861 - - - - 300 -
International Suite
Dimensions (LxWxH)
57x45x9
Area (sq.ft)
2565
Theater
-
Schoolroom
-
Conference
-
U-Shape
-
Reception
80
Banquet
-
Stanley Park Ballroom
Dimensions (LxWxH)
60x98x16
Area (sq.ft)
5880
Theater
676
Schoolroom
372
Conference
-
U-Shape
68
Reception
580
Banquet
430
Salon 1
Dimensions (LxWxH)
60x32x16
Area (sq.ft)
1920
Theater
182
Schoolroom
114
Conference
50
U-Shape
50
Reception
190
Banquet
130
Salon 2
Dimensions (LxWxH)
60x32x16
Area (sq.ft)
1920
Theater
182
Schoolroom
114
Conference
50
U-Shape
50
Reception
190
Banquet
130
Salon 3
Dimensions (LxWxH)
60x32x16
Area (sq.ft)
1920
Theater
182
Schoolroom
114
Conference
50
U-Shape
50
Reception
190
Banquet
130
Salon 1 & 2
Dimensions (LxWxH)
60x66x16
Area (sq.ft)
3960
Theater
444
Schoolroom
234
Conference
-
U-Shape
48
Reception
390
Banquet
260
Salon 2 & 3
Dimensions (LxWxH)
60x66x16
Area (sq.ft)
3960
Theater
444
Schoolroom
234
Conference
-
U-Shape
48
Reception
390
Banquet
260
Stanley Park Foyer
Dimensions (LxWxH)
148x148x20
Area (sq.ft)
21904
Theater
-
Schoolroom
-
Conference
-
U-Shape
-
Reception
607
Banquet
-
Cypress Room
Dimensions (LxWxH)
40x47x12
Area (sq.ft)
1880
Theater
200
Schoolroom
96
Conference
36
U-Shape
40
Reception
100
Banquet
120
Cypress 1
Dimensions (LxWxH)
40x23x12
Area (sq.ft)
920
Theater
94
Schoolroom
36
Conference
34
U-Shape
32
Reception
50
Banquet
60
Cypress 2
Dimensions (LxWxH)
40x23x12
Area (sq.ft)
920
Theater
94
Schoolroom
36
Conference
34
U-Shape
32
Reception
50
Banquet
60
Oak Room
Dimensions (LxWxH)
27x50x12
Area (sq.ft)
1350
Theater
138
Schoolroom
72
Conference
38
U-Shape
42
Reception
58
Banquet
60
Oak 1
Dimensions (LxWxH)
27x25x12
Area (sq.ft)
675
Theater
56
Schoolroom
24
Conference
16
U-Shape
18
Reception
29
Banquet
40
Oak 2
Dimensions (LxWxH)
27x25x12
Area (sq.ft)
675
Theater
56
Schoolroom
24
Conference
16
U-Shape
18
Reception
29
Banquet
40
Prospect
Dimensions (LxWxH)
24x27x10
Area (sq.ft)
648
Theater
-
Schoolroom
-
Conference
16
U-Shape
-
Reception
-
Banquet
-
Chehalis
Dimensions (LxWxH)
22x15x10
Area (sq.ft)
330
Theater
28
Schoolroom
18
Conference
13
U-Shape
13
Reception
15
Banquet
10
Tangent
Dimensions (LxWxH)
22x15x10
Area (sq.ft)
330
Theater
-
Schoolroom
-
Conference
-
U-Shape
-
Reception
-
Banquet
-
Fir
Dimensions (LxWxH)
17x21x12
Area (sq.ft)
357
Theater
-
Schoolroom
-
Conference
14
U-Shape
15
Reception
-
Banquet
-
Arbutus
Dimensions (LxWxH)
17x21x12
Area (sq.ft)
357
Theater
-
Schoolroom
-
Conference
14
U-Shape
15
Reception
-
Banquet
-
Chairman
Dimensions (LxWxH)
28x31x8.4
Area (sq.ft)
868
Theater
50
Schoolroom
21
Conference
24
U-Shape
25
Reception
-
Banquet
20
Boardroom
Dimensions (LxWxH)
20x20x8.4
Area (sq.ft)
400
Theater
-
Schoolroom
-
Conference
14
U-Shape
15
Reception
-
Banquet
-
President
Dimensions (LxWxH)
20x28x8.4
Area (sq.ft)
560
Theater
34
Schoolroom
21
Conference
20
U-Shape
21
Reception
-
Banquet
20
Cowichan
Dimensions (LxWxH)
22x21x10
Area (sq.ft)
462
Theater
28
Schoolroom
21
Conference
16
U-Shape
19
Reception
25
Banquet
20
Coquitlam
Dimensions (LxWxH)
22x21x10
Area (sq.ft)
462
Theater
28
Schoolroom
21
Conference
16
U-Shape
19
Reception
25
Banquet
20
Director
Dimensions (LxWxH)
17x20x8.4
Area (sq.ft)
340
Theater
-
Schoolroom
-
Conference
14
U-Shape
15
Reception
-
Banquet
-
Bayshore Grand Ballroom
Dimensions (LxWxH)
99x157x18
Area (sq.ft)
15543
Theater
1750
Schoolroom
1008
Conference
-
U-Shape
-
Reception
1400
Banquet
1080
Salon A
Dimensions (LxWxH)
32x68x18
Area (sq.ft)
2176
Theater
210
Schoolroom
138
Conference
48
U-Shape
54
Reception
210
Banquet
140
Salon B
Dimensions (LxWxH)
32x68x18
Area (sq.ft)
2176
Theater
210
Schoolroom
138
Conference
48
U-Shape
54
Reception
210
Banquet
140
Salon C
Dimensions (LxWxH)
32x68x18
Area (sq.ft)
2176
Theater
210
Schoolroom
138
Conference
48
U-Shape
54
Reception
210
Banquet
140
Salon D
Dimensions (LxWxH)
32x68x18
Area (sq.ft)
2176
Theater
210
Schoolroom
138
Conference
48
U-Shape
54
Reception
210
Banquet
140
Salon E
Dimensions (LxWxH)
32x68x18
Area (sq.ft)
2176
Theater
210
Schoolroom
138
Conference
48
U-Shape
54
Reception
210
Banquet
140
Salon F
Dimensions (LxWxH)
32x68x18
Area (sq.ft)
2176
Theater
210
Schoolroom
138
Conference
48
U-Shape
54
Reception
210
Banquet
140
Salon ABC
Dimensions (LxWxH)
99x68x18
Area (sq.ft)
6732
Theater
774
Schoolroom
426
Conference
-
U-Shape
-
Reception
660
Banquet
470
Salon DEF
Dimensions (LxWxH)
99x68x18
Area (sq.ft)
6732
Theater
774
Schoolroom
426
Conference
-
U-Shape
-
Reception
660
Banquet
470
Salon AB
Dimensions (LxWxH)
66x68x18
Area (sq.ft)
4488
Theater
532
Schoolroom
291
Conference
-
U-Shape
72
Reception
440
Banquet
310
Salon BC
Dimensions (LxWxH)
66x68x18
Area (sq.ft)
4488
Theater
532
Schoolroom
291
Conference
-
U-Shape
72
Reception
440
Banquet
310
Salon DE
Dimensions (LxWxH)
66x68x18
Area (sq.ft)
4488
Theater
532
Schoolroom
291
Conference
-
U-Shape
72
Reception
440
Banquet
310
Salon EF
Dimensions (LxWxH)
66x68x18
Area (sq.ft)
4488
Theater
532
Schoolroom
291
Conference
-
U-Shape
72
Reception
440
Banquet
310
Bayshore Ballroom Foyer
Dimensions (LxWxH)
55x197x30
Area (sq.ft)
10835
Theater
-
Schoolroom
-
Conference
-
U-Shape
-
Reception
-
Banquet
-
MacKenzie
Dimensions (LxWxH)
40x25x8.2
Area (sq.ft)
1000
Theater
115
Schoolroom
48
Conference
28
U-Shape
36
Reception
80
Banquet
60
Seymour
Dimensions (LxWxH)
40x25x8.2
Area (sq.ft)
1000
Theater
115
Schoolroom
48
Conference
28
U-Shape
36
Reception
80
Banquet
60
Fraser
Dimensions (LxWxH)
18x23x8.2
Area (sq.ft)
414
Theater
37
Schoolroom
18
Conference
16
U-Shape
18
Reception
25
Banquet
30
Thompson
Dimensions (LxWxH)
18x23x8.2
Area (sq.ft)
414
Theater
37
Schoolroom
18
Conference
16
U-Shape
18
Reception
25
Banquet
30
Marine
Dimensions (LxWxH)
25x69x14.3
Area (sq.ft)
1725
Theater
78
Schoolroom
54
Conference
42
U-Shape
32
Reception
100
Banquet
100
Pool and Garden Area
Dimensions (LxWxH)
21x41x-
Area (sq.ft)
861
Theater
-
Schoolroom
-
Conference
-
U-Shape
-
Reception
300
Banquet
-
Meeting Room Dimensions (LxWxH) Area (sq.mt) Theater Schoolroom Conference U-Shape Reception Banquet
International Suite 17.4x13.7x2.7 238.3 - - - - 80 -
Stanley Park Ballroom 18.3x29.9x4.9 546.3 676 372 - 68 580 430
Salon 1 18.3x9.8x4.9 178.4 182 114 50 50 190 130
Salon 2 18.3x9.8x4.9 178.4 182 114 50 50 190 130
Salon 3 18.3x9.8x4.9 178.4 182 114 50 50 190 130
Salon 1 & 2 18.3x20.1x4.9 367.9 444 234 - 48 390 260
Salon 2 & 3 18.3x20.1x4.9 367.9 444 234 - 48 390 260
Stanley Park Foyer 45.1x45.1x6.1 2034.9 - - - - 607 -
Cypress Room 12.2x14.3x3.7 174.7 200 96 36 40 100 120
Cypress 1 12.2x7x3.7 85.5 94 36 34 32 50 60
Cypress 2 12.2x7x3.7 85.5 94 36 34 32 50 60
Oak Room 8.2x15.2x3.7 125.4 138 72 38 42 58 60
Oak 1 8.2x7.6x3.7 62.7 56 24 16 18 29 40
Oak 2 8.2x7.6x3.7 62.7 56 24 16 18 29 40
Prospect 7.3x8.2x3 60.2 - - 16 - - -
Chehalis 6.7x4.6x3 30.7 28 18 13 13 15 10
Tangent 6.7x4.6x3 30.7 - - - - - -
Fir 5.2x6.4x3.7 33.2 - - 14 15 - -
Arbutus 5.2x6.4x3.7 33.2 - - 14 15 - -
Chairman 8.5x9.4x2.6 80.6 50 21 24 25 - 20
Boardroom 6.1x6.1x2.6 37.2 - - 14 15 - -
President 6.1x8.5x2.6 52 34 21 20 21 - 20
Cowichan 6.7x6.4x3 42.9 28 21 16 19 25 20
Coquitlam 6.7x6.4x3 42.9 28 21 16 19 25 20
Director 5.2x6.1x2.6 31.6 - - 14 15 - -
Bayshore Grand Ballroom 30.2x47.9x5.5 1444 1750 1008 - - 1400 1080
Salon A 9.8x20.7x5.5 202.2 210 138 48 54 210 140
Salon B 9.8x20.7x5.5 202.2 210 138 48 54 210 140
Salon C 9.8x20.7x5.5 202.2 210 138 48 54 210 140
Salon D 9.8x20.7x5.5 202.2 210 138 48 54 210 140
Salon E 9.8x20.7x5.5 202.2 210 138 48 54 210 140
Salon F 9.8x20.7x5.5 202.2 210 138 48 54 210 140
Salon ABC 30.2x20.7x5.5 625.4 774 426 - - 660 470
Salon DEF 30.2x20.7x5.5 625.4 774 426 - - 660 470
Salon AB 20.1x20.7x5.5 416.9 532 291 - 72 440 310
Salon BC 20.1x20.7x5.5 416.9 532 291 - 72 440 310
Salon DE 20.1x20.7x5.5 416.9 532 291 - 72 440 310
Salon EF 20.1x20.7x5.5 416.9 532 291 - 72 440 310
Bayshore Ballroom Foyer 16.8x60x9.1 1006.6 - - - - - -
MacKenzie 12.2x7.6x2.5 92.9 115 48 28 36 80 60
Seymour 12.2x7.6x2.5 92.9 115 48 28 36 80 60
Fraser 5.5x7x2.5 38.5 37 18 16 18 25 30
Thompson 5.5x7x2.5 38.5 37 18 16 18 25 30
Marine 7.6x21x4.4 160.3 78 54 42 32 100 100
Pool and Garden Area 6.4x12.5x- 80 - - - - 300 -
International Suite
Dimensions (LxWxH)
17.4x13.7x2.7
Area (sq.mt)
238.3
Theater
-
Schoolroom
-
Conference
-
U-Shape
-
Reception
80
Banquet
-
Stanley Park Ballroom
Dimensions (LxWxH)
18.3x29.9x4.9
Area (sq.mt)
546.3
Theater
676
Schoolroom
372
Conference
-
U-Shape
68
Reception
580
Banquet
430
Salon 1
Dimensions (LxWxH)
18.3x9.8x4.9
Area (sq.mt)
178.4
Theater
182
Schoolroom
114
Conference
50
U-Shape
50
Reception
190
Banquet
130
Salon 2
Dimensions (LxWxH)
18.3x9.8x4.9
Area (sq.mt)
178.4
Theater
182
Schoolroom
114
Conference
50
U-Shape
50
Reception
190
Banquet
130
Salon 3
Dimensions (LxWxH)
18.3x9.8x4.9
Area (sq.mt)
178.4
Theater
182
Schoolroom
114
Conference
50
U-Shape
50
Reception
190
Banquet
130
Salon 1 & 2
Dimensions (LxWxH)
18.3x20.1x4.9
Area (sq.mt)
367.9
Theater
444
Schoolroom
234
Conference
-
U-Shape
48
Reception
390
Banquet
260
Salon 2 & 3
Dimensions (LxWxH)
18.3x20.1x4.9
Area (sq.mt)
367.9
Theater
444
Schoolroom
234
Conference
-
U-Shape
48
Reception
390
Banquet
260
Stanley Park Foyer
Dimensions (LxWxH)
45.1x45.1x6.1
Area (sq.mt)
2034.9
Theater
-
Schoolroom
-
Conference
-
U-Shape
-
Reception
607
Banquet
-
Cypress Room
Dimensions (LxWxH)
12.2x14.3x3.7
Area (sq.mt)
174.7
Theater
200
Schoolroom
96
Conference
36
U-Shape
40
Reception
100
Banquet
120
Cypress 1
Dimensions (LxWxH)
12.2x7x3.7
Area (sq.mt)
85.5
Theater
94
Schoolroom
36
Conference
34
U-Shape
32
Reception
50
Banquet
60
Cypress 2
Dimensions (LxWxH)
12.2x7x3.7
Area (sq.mt)
85.5
Theater
94
Schoolroom
36
Conference
34
U-Shape
32
Reception
50
Banquet
60
Oak Room
Dimensions (LxWxH)
8.2x15.2x3.7
Area (sq.mt)
125.4
Theater
138
Schoolroom
72
Conference
38
U-Shape
42
Reception
58
Banquet
60
Oak 1
Dimensions (LxWxH)
8.2x7.6x3.7
Area (sq.mt)
62.7
Theater
56
Schoolroom
24
Conference
16
U-Shape
18
Reception
29
Banquet
40
Oak 2
Dimensions (LxWxH)
8.2x7.6x3.7
Area (sq.mt)
62.7
Theater
56
Schoolroom
24
Conference
16
U-Shape
18
Reception
29
Banquet
40
Prospect
Dimensions (LxWxH)
7.3x8.2x3
Area (sq.mt)
60.2
Theater
-
Schoolroom
-
Conference
16
U-Shape
-
Reception
-
Banquet
-
Chehalis
Dimensions (LxWxH)
6.7x4.6x3
Area (sq.mt)
30.7
Theater
28
Schoolroom
18
Conference
13
U-Shape
13
Reception
15
Banquet
10
Tangent
Dimensions (LxWxH)
6.7x4.6x3
Area (sq.mt)
30.7
Theater
-
Schoolroom
-
Conference
-
U-Shape
-
Reception
-
Banquet
-
Fir
Dimensions (LxWxH)
5.2x6.4x3.7
Area (sq.mt)
33.2
Theater
-
Schoolroom
-
Conference
14
U-Shape
15
Reception
-
Banquet
-
Arbutus
Dimensions (LxWxH)
5.2x6.4x3.7
Area (sq.mt)
33.2
Theater
-
Schoolroom
-
Conference
14
U-Shape
15
Reception
-
Banquet
-
Chairman
Dimensions (LxWxH)
8.5x9.4x2.6
Area (sq.mt)
80.6
Theater
50
Schoolroom
21
Conference
24
U-Shape
25
Reception
-
Banquet
20
Boardroom
Dimensions (LxWxH)
6.1x6.1x2.6
Area (sq.mt)
37.2
Theater
-
Schoolroom
-
Conference
14
U-Shape
15
Reception
-
Banquet
-
President
Dimensions (LxWxH)
6.1x8.5x2.6
Area (sq.mt)
52
Theater
34
Schoolroom
21
Conference
20
U-Shape
21
Reception
-
Banquet
20
Cowichan
Dimensions (LxWxH)
6.7x6.4x3
Area (sq.mt)
42.9
Theater
28
Schoolroom
21
Conference
16
U-Shape
19
Reception
25
Banquet
20
Coquitlam
Dimensions (LxWxH)
6.7x6.4x3
Area (sq.mt)
42.9
Theater
28
Schoolroom
21
Conference
16
U-Shape
19
Reception
25
Banquet
20
Director
Dimensions (LxWxH)
5.2x6.1x2.6
Area (sq.mt)
31.6
Theater
-
Schoolroom
-
Conference
14
U-Shape
15
Reception
-
Banquet
-
Bayshore Grand Ballroom
Dimensions (LxWxH)
30.2x47.9x5.5
Area (sq.mt)
1444
Theater
1750
Schoolroom
1008
Conference
-
U-Shape
-
Reception
1400
Banquet
1080
Salon A
Dimensions (LxWxH)
9.8x20.7x5.5
Area (sq.mt)
202.2
Theater
210
Schoolroom
138
Conference
48
U-Shape
54
Reception
210
Banquet
140
Salon B
Dimensions (LxWxH)
9.8x20.7x5.5
Area (sq.mt)
202.2
Theater
210
Schoolroom
138
Conference
48
U-Shape
54
Reception
210
Banquet
140
Salon C
Dimensions (LxWxH)
9.8x20.7x5.5
Area (sq.mt)
202.2
Theater
210
Schoolroom
138
Conference
48
U-Shape
54
Reception
210
Banquet
140
Salon D
Dimensions (LxWxH)
9.8x20.7x5.5
Area (sq.mt)
202.2
Theater
210
Schoolroom
138
Conference
48
U-Shape
54
Reception
210
Banquet
140
Salon E
Dimensions (LxWxH)
9.8x20.7x5.5
Area (sq.mt)
202.2
Theater
210
Schoolroom
138
Conference
48
U-Shape
54
Reception
210
Banquet
140
Salon F
Dimensions (LxWxH)
9.8x20.7x5.5
Area (sq.mt)
202.2
Theater
210
Schoolroom
138
Conference
48
U-Shape
54
Reception
210
Banquet
140
Salon ABC
Dimensions (LxWxH)
30.2x20.7x5.5
Area (sq.mt)
625.4
Theater
774
Schoolroom
426
Conference
-
U-Shape
-
Reception
660
Banquet
470
Salon DEF
Dimensions (LxWxH)
30.2x20.7x5.5
Area (sq.mt)
625.4
Theater
774
Schoolroom
426
Conference
-
U-Shape
-
Reception
660
Banquet
470
Salon AB
Dimensions (LxWxH)
20.1x20.7x5.5
Area (sq.mt)
416.9
Theater
532
Schoolroom
291
Conference
-
U-Shape
72
Reception
440
Banquet
310
Salon BC
Dimensions (LxWxH)
20.1x20.7x5.5
Area (sq.mt)
416.9
Theater
532
Schoolroom
291
Conference
-
U-Shape
72
Reception
440
Banquet
310
Salon DE
Dimensions (LxWxH)
20.1x20.7x5.5
Area (sq.mt)
416.9
Theater
532
Schoolroom
291
Conference
-
U-Shape
72
Reception
440
Banquet
310
Salon EF
Dimensions (LxWxH)
20.1x20.7x5.5
Area (sq.mt)
416.9
Theater
532
Schoolroom
291
Conference
-
U-Shape
72
Reception
440
Banquet
310
Bayshore Ballroom Foyer
Dimensions (LxWxH)
16.8x60x9.1
Area (sq.mt)
1006.6
Theater
-
Schoolroom
-
Conference
-
U-Shape
-
Reception
-
Banquet
-
MacKenzie
Dimensions (LxWxH)
12.2x7.6x2.5
Area (sq.mt)
92.9
Theater
115
Schoolroom
48
Conference
28
U-Shape
36
Reception
80
Banquet
60
Seymour
Dimensions (LxWxH)
12.2x7.6x2.5
Area (sq.mt)
92.9
Theater
115
Schoolroom
48
Conference
28
U-Shape
36
Reception
80
Banquet
60
Fraser
Dimensions (LxWxH)
5.5x7x2.5
Area (sq.mt)
38.5
Theater
37
Schoolroom
18
Conference
16
U-Shape
18
Reception
25
Banquet
30
Thompson
Dimensions (LxWxH)
5.5x7x2.5
Area (sq.mt)
38.5
Theater
37
Schoolroom
18
Conference
16
U-Shape
18
Reception
25
Banquet
30
Marine
Dimensions (LxWxH)
7.6x21x4.4
Area (sq.mt)
160.3
Theater
78
Schoolroom
54
Conference
42
U-Shape
32
Reception
100
Banquet
100
Pool and Garden Area
Dimensions (LxWxH)
6.4x12.5x-
Area (sq.mt)
80
Theater
-
Schoolroom
-
Conference
-
U-Shape
-
Reception
300
Banquet
-
Banquet
Generally used for meals and sessions involving small group discussions. A five foot round table seats eight people comfortably. A six foot round table seats 10 people comfortably.
Conference and Hollow Square
Appropriate for interactive discussions and note-taking sessions for fewer than 25 people. Many hotels have elegant "boardrooms" for 10 to 20 people, equipped with full audiovisual capabilities, a writing board, cork board and a flip chart.
E-Shape, U-Shape and T-Shape
Appropriate for groups of fewer than 40 people. These are best for interaction with a leader seated at the head of the setup. Audiovisual is usually best set up at the open end of the seating.
Theater
Appropriate for large sessions and short lectures that do not require extensive note-taking. This is a convenient setup to use before breaking into discussion or role-playing groups because chairs can be moved.
Reception
Stand-up social function where beverages and light foods are served. Foods may be presented on small buffet tables or passed by servers. May precede a meal function.
Schoolroom or Classroom
The most desirable setup for medium to large-size lectures. Requires a relatively large room. Tables provide attendees with space for spreading out materials and taking notes.
Ovals and Rounds
Generally used for meals and sessions involving small group discussions. A five foot round table seats eight people comfortably. A six foot round table seats 10 people comfortably.
Audio-Visual Equipment
  • AV Technician
  • Microphone
  • PA System
  • TV
  • TV Production Service Provider
  • Teleconferencing
  • Video Camera
  • Videoconferencing
  • Walkie Talkies
  • Wired Internet
  • Wireless Internet
Event Services
  • Carpenter
  • Certified Meeting Planner
  • Decorator
  • Electrician
  • Event Lighting
  • Locksmith
  • Message Service
  • Photographer
  • Registration Service
  • Security Guards
  • Translator
Event Equipment & Supplies
  • Blackboards
  • Direction Signs
  • Easels
  • Flip Chart & Markers
  • Installed Stage
  • Lobby Bulletin Board
  • Name Cards
  • Pens / Pencils / Notepad
  • Podium Lectern
  • Polling Devices
  • Portable Stage
  • Spotlights
  • Stack Chairs
  • Tables
Business Services
  • Computers
  • Copy Service
  • Fax Service
  • Post/Parcel
  • Printers
Catering Services
  • Afternoon Break:20.00 / Person
  • Coffee Break:20.00 / Person
  • Continental Breakfast:33.00 / Person
  • Dinner:84.00 / Person
  • Full Breakfast:42.00 / Person
  • Lunch:54.00 / Person
  • Reception:89.00 / Person
  • Meeting space capacities and configurations follow social distancing guidelines
  • Offers single serve F+B options
  • Third-party partners comply with MI cleanliness standards