The Westin St. Francis San Francisco on Union Square

Events

For over 100 years, we’ve hosted illustrious celebrations for socialites, royalty and business leaders, and have some of the best event space in San Francisco. Our superb location, glamorous venues and impeccable service are well suited to a variety of events, from small executive sessions to extravagant galas. We have over 56,000 square feet of space, including 35 unique event spaces. Our expert onsite event planning staff is on hand to help you throughout your event, while guests delight in a range of gourmet options, creating memorable meetings and events.

35

Event Rooms

50792 SQ FT

Total Event Space

1500

Capacity Largest Space

Start Planning Your Meeting or Event Here

Tell us about your event, then we’ll contact you and plan it together.

Weddings & Occasions

Celebrate in elegant wedding reception venues in downtown San Francisco

Marble columns, graceful balconies and murals are among the decorative touches in our 35 venues
Plan a lavish wedding reception for 980 guests in our exquisite Grand Ballroom venue
Celebrate your wedding where San Francisco big bands used to swing in our Colonial Ballroom
Intimate reception venues like St. Francis Heights are ideal for wedding rehearsal dinners
Join the wedding party for a fun outing at San Francisco's nightlife venues

Golden Gate

Deemed "the most spectacular special event venue in Northern California," accessed by five glass elevators, and located on the 32nd floor of the Tower Building.

Golden Gate event area tables surrounded by golden chairs and dressed with linens.

Italian & Grand Ballroom

The Italian pre-function room is a marbled foyer with hand-painted gold ceilings. The 10,000-square-foot ballroom has 16’ ceilings with chandeliers and a stage.

Corridor leading to event room entrance with small tables set throughout room.

Mission Bay

The view from this room is one of the best in the city, with floor-to-ceiling windows, making it the ultimate wedding destination for exchanging vows.

Mission Bay

St. Francis Suite

One of our most treasured wedding facilities, this suite was a residence in the early 1900’s, and has been restored to reflect the historic nature of the room.

Room set for event with round tables and chairs.

Meetings & Events

From paneled boardrooms to iconic ballrooms, our San Francisco conference rooms exceed expectations

Our legendary hotel features 56,000 square feet of downtown conference and meeting rooms
Up to 1,100 meeting participants in the Grand Ballroom, which includes 33 permanent rigging points
Work with our expert event specialists to design your conference, from room set-up to technology
Invigorate your conference attendees with delicious custom catering from our hotel's culinary team.
Meeting participants appreciate our downtown location and proximity to San Francisco attractions

Elizabethan

Enjoy ultimate flexibility with separate rooms. These rooms can be separated into smaller breakout rooms, accommodating any group’s needs.

Meeting room with tables and chairs set facing front.

California Ballroom

6,000 square feet and can be divided into two separate rooms. Located on the second floor in our Tower Building, the California Ballroom has nine-foot ceilings inlaid with chandeliers.

Meeting room set with rows of tables and chairs facing stage.

Colonial Ballroom

This room used to showcase big bands in the jazz movement. Experience Operetta balcony seating, chandeliers, and a wall-length mural depicting a scene from the Tuscany countryside.

Banquet room set with round tables and chairs.

Georgian Room

Eight custom chandeliers hang from the ceiling of this stately room. Located in the Landmark Building on the Mezzanine level.

Room with tables and chairs set in rows with large chandeliers on ceiling.

Tower Salon

The Tower Salon is the only meeting space on our Lobby level. Over 3,000 sq ft, Tower Salon A is a flexible space for your requirements. Tower Salon B is a separate space, sold in conjunction with the General Session room.

Hallway leading to event room entrance.
Small Meeting Spaces
Room with round table set with linens.
Ascot Room

This room can open to the adjacent Victorian Room through a connecting door.

Boardroom set for meeting with long table and chairs.
Boardroom

Enjoy updated light fixtures, carpeting, window treatments. It connects with the Hampton Room and looks out onto Powell Street and Union Square.

Boardroom with wood paneled walls and long table set for meeting.
Borgia Room

This jewel-box chamber once served as the hotel’s chapel for its live-in guests, and makes a productive meeting space for smaller groups, receptions and dinners.

Small meeting room with round table and chairs set.
Bristol Room

Simple and elegant, the Bristol Room is the perfect location for an office space, or storage location for a larger meeting.

Meeting room with long table and chairs set for meeting.
Cambridge Room

Located on the second floor of our Landmark Building, the Cambridge Room looks out onto Union Square and Powell Street, and is a great setting for small meetings.

Meeting room with wood paneled walls and tables and chairs set in rows.
Olympic Room

This sumptuous room has been grandly refurbished in rich blue and gold tones with wood-paneled walls. Ornate chandeliers hang from the ceilings.

Narrow room set with rows of chairs facing window.
Oxford Room

This long, narrow room is perfect for a conference-style meeting or a small reception, and conveniently connects to the Kent Room through a set of double doors.

Discover the best space for your group’s needs

Interactive e-Diagrams

Explore all possible configurations within our meeting spaces and discover the perfect place to host your group with our interactive e-Diagrams.

Room set for event with round tables and chairs.
Meeting Room Dimensions (LxWxH) Area (sq.ft) Theater Schoolroom Conference U-Shape Reception Banquet
Grand Ballroom 94x114x16 10700 1100 800 - - 1500 980
Italian Room 65x36x24 2340 - - - - 250 -
Colonial Room 63x52x24 3276 350 240 54 50 300 300
Georgian Room 54x40x10 2100 140 110 42 40 200 150
Borgia 21x36x18 750 95 60 30 32 100 90
Ford Salon 22x19x8 418 - - 10 - - -
California East 79x35x9 2765 200 125 66 45 200 200
California West 79x44x9 3476 350 250 66 60 400 320
Elizabethan Room A 28x37x8 1000 90 54 30 30 125 100
Elizabethan Room B 31x37x8 1150 98 65 30 30 125 100
Elizabethan Room C 31x37x8 1150 98 65 30 30 125 100
Elizabethan Room D 32x37x8 1185 98 65 30 30 125 100
Ascot Room 19x9x10 171 12 - 6 - 20 10
Bristol Room 12x20x10 240 20 - 6 13 20 10
Mayfair Room 12x20x10 240 20 - 12 12 20 -
Board Room 26x15x10 390 - - 12 - - -
Hampton Room 31x16x10 496 40 30 28 - 45 30
Derby Room 12x14x10 170 10 - 6 - 20 10
Essex Room 33x19x10 627 45 33 24 27 50 40
Kent Room 26x21x10 545 35 27 18 21 50 30
Oxford Room 45x15x10 675 60 36 36 36 70 50
Olympic Room 50x16x11 800 90 50 36 32 100 60
Sussex Room 16x26x9 416 36 15 18 - 40 30
Victorian Room 33x19x10 627 45 30 24 27 65 40
Cambridge Room 25x15x11 375 36 20 18 18 40 30
Yorkshire Room 37x14x10 518 50 33 24 - 50 50
St. Francis Suite - East Room 20x50x12 1000 100 80 48 - 100 100
St. Francis Suite - Study 18x23x14 414 30 30 16 - 50 30
St. Francis Suite - Library 18x23x14 414 30 30 16 - 50 30
St.Francis Suite - Club Room 18x23x14 414 30 30 16 - 50 30
Golden Gate -x-x15 2820 275 150 42 - 350 250
Mission Bay -x-x19 2415 200 108 42 - 200 140
Colonnade 70x38x20 2691 - - - - 200 140
Tower Salon A 60x54x11 3240 300 200 48 40 300 290
Tower Salon B 28x28x11 784 50 27 18 20 60 50
Grand Ballroom
Dimensions (LxWxH)
94x114x16
Area (sq.ft)
10700
Theater
1100
Schoolroom
800
Conference
-
U-Shape
-
Reception
1500
Banquet
980
Italian Room
Dimensions (LxWxH)
65x36x24
Area (sq.ft)
2340
Theater
-
Schoolroom
-
Conference
-
U-Shape
-
Reception
250
Banquet
-
Colonial Room
Dimensions (LxWxH)
63x52x24
Area (sq.ft)
3276
Theater
350
Schoolroom
240
Conference
54
U-Shape
50
Reception
300
Banquet
300
Georgian Room
Dimensions (LxWxH)
54x40x10
Area (sq.ft)
2100
Theater
140
Schoolroom
110
Conference
42
U-Shape
40
Reception
200
Banquet
150
Borgia
Dimensions (LxWxH)
21x36x18
Area (sq.ft)
750
Theater
95
Schoolroom
60
Conference
30
U-Shape
32
Reception
100
Banquet
90
Ford Salon
Dimensions (LxWxH)
22x19x8
Area (sq.ft)
418
Theater
-
Schoolroom
-
Conference
10
U-Shape
-
Reception
-
Banquet
-
California East
Dimensions (LxWxH)
79x35x9
Area (sq.ft)
2765
Theater
200
Schoolroom
125
Conference
66
U-Shape
45
Reception
200
Banquet
200
California West
Dimensions (LxWxH)
79x44x9
Area (sq.ft)
3476
Theater
350
Schoolroom
250
Conference
66
U-Shape
60
Reception
400
Banquet
320
Elizabethan Room A
Dimensions (LxWxH)
28x37x8
Area (sq.ft)
1000
Theater
90
Schoolroom
54
Conference
30
U-Shape
30
Reception
125
Banquet
100
Elizabethan Room B
Dimensions (LxWxH)
31x37x8
Area (sq.ft)
1150
Theater
98
Schoolroom
65
Conference
30
U-Shape
30
Reception
125
Banquet
100
Elizabethan Room C
Dimensions (LxWxH)
31x37x8
Area (sq.ft)
1150
Theater
98
Schoolroom
65
Conference
30
U-Shape
30
Reception
125
Banquet
100
Elizabethan Room D
Dimensions (LxWxH)
32x37x8
Area (sq.ft)
1185
Theater
98
Schoolroom
65
Conference
30
U-Shape
30
Reception
125
Banquet
100
Ascot Room
Dimensions (LxWxH)
19x9x10
Area (sq.ft)
171
Theater
12
Schoolroom
-
Conference
6
U-Shape
-
Reception
20
Banquet
10
Bristol Room
Dimensions (LxWxH)
12x20x10
Area (sq.ft)
240
Theater
20
Schoolroom
-
Conference
6
U-Shape
13
Reception
20
Banquet
10
Mayfair Room
Dimensions (LxWxH)
12x20x10
Area (sq.ft)
240
Theater
20
Schoolroom
-
Conference
12
U-Shape
12
Reception
20
Banquet
-
Board Room
Dimensions (LxWxH)
26x15x10
Area (sq.ft)
390
Theater
-
Schoolroom
-
Conference
12
U-Shape
-
Reception
-
Banquet
-
Hampton Room
Dimensions (LxWxH)
31x16x10
Area (sq.ft)
496
Theater
40
Schoolroom
30
Conference
28
U-Shape
-
Reception
45
Banquet
30
Derby Room
Dimensions (LxWxH)
12x14x10
Area (sq.ft)
170
Theater
10
Schoolroom
-
Conference
6
U-Shape
-
Reception
20
Banquet
10
Essex Room
Dimensions (LxWxH)
33x19x10
Area (sq.ft)
627
Theater
45
Schoolroom
33
Conference
24
U-Shape
27
Reception
50
Banquet
40
Kent Room
Dimensions (LxWxH)
26x21x10
Area (sq.ft)
545
Theater
35
Schoolroom
27
Conference
18
U-Shape
21
Reception
50
Banquet
30
Oxford Room
Dimensions (LxWxH)
45x15x10
Area (sq.ft)
675
Theater
60
Schoolroom
36
Conference
36
U-Shape
36
Reception
70
Banquet
50
Olympic Room
Dimensions (LxWxH)
50x16x11
Area (sq.ft)
800
Theater
90
Schoolroom
50
Conference
36
U-Shape
32
Reception
100
Banquet
60
Sussex Room
Dimensions (LxWxH)
16x26x9
Area (sq.ft)
416
Theater
36
Schoolroom
15
Conference
18
U-Shape
-
Reception
40
Banquet
30
Victorian Room
Dimensions (LxWxH)
33x19x10
Area (sq.ft)
627
Theater
45
Schoolroom
30
Conference
24
U-Shape
27
Reception
65
Banquet
40
Cambridge Room
Dimensions (LxWxH)
25x15x11
Area (sq.ft)
375
Theater
36
Schoolroom
20
Conference
18
U-Shape
18
Reception
40
Banquet
30
Yorkshire Room
Dimensions (LxWxH)
37x14x10
Area (sq.ft)
518
Theater
50
Schoolroom
33
Conference
24
U-Shape
-
Reception
50
Banquet
50
St. Francis Suite - East Room
Dimensions (LxWxH)
20x50x12
Area (sq.ft)
1000
Theater
100
Schoolroom
80
Conference
48
U-Shape
-
Reception
100
Banquet
100
St. Francis Suite - Study
Dimensions (LxWxH)
18x23x14
Area (sq.ft)
414
Theater
30
Schoolroom
30
Conference
16
U-Shape
-
Reception
50
Banquet
30
St. Francis Suite - Library
Dimensions (LxWxH)
18x23x14
Area (sq.ft)
414
Theater
30
Schoolroom
30
Conference
16
U-Shape
-
Reception
50
Banquet
30
St.Francis Suite - Club Room
Dimensions (LxWxH)
18x23x14
Area (sq.ft)
414
Theater
30
Schoolroom
30
Conference
16
U-Shape
-
Reception
50
Banquet
30
Golden Gate
Dimensions (LxWxH)
-x-x15
Area (sq.ft)
2820
Theater
275
Schoolroom
150
Conference
42
U-Shape
-
Reception
350
Banquet
250
Mission Bay
Dimensions (LxWxH)
-x-x19
Area (sq.ft)
2415
Theater
200
Schoolroom
108
Conference
42
U-Shape
-
Reception
200
Banquet
140
Colonnade
Dimensions (LxWxH)
70x38x20
Area (sq.ft)
2691
Theater
-
Schoolroom
-
Conference
-
U-Shape
-
Reception
200
Banquet
140
Tower Salon A
Dimensions (LxWxH)
60x54x11
Area (sq.ft)
3240
Theater
300
Schoolroom
200
Conference
48
U-Shape
40
Reception
300
Banquet
290
Tower Salon B
Dimensions (LxWxH)
28x28x11
Area (sq.ft)
784
Theater
50
Schoolroom
27
Conference
18
U-Shape
20
Reception
60
Banquet
50
Meeting Room Dimensions (LxWxH) Area (sq.mt) Theater Schoolroom Conference U-Shape Reception Banquet
Grand Ballroom 28.6x34.7x4.9 994.1 1100 800 - - 1500 980
Italian Room 19.8x11x7.3 217.4 - - - - 250 -
Colonial Room 19.2x15.8x7.3 304.3 350 240 54 50 300 300
Georgian Room 16.5x12.2x3 195.1 140 110 42 40 200 150
Borgia 6.4x11x5.5 69.7 95 60 30 32 100 90
Ford Salon 6.7x5.8x2.4 38.8 - - 10 - - -
California East 24.1x10.7x2.7 256.9 200 125 66 45 200 200
California West 24.1x13.4x2.7 322.9 350 250 66 60 400 320
Elizabethan Room A 8.5x11.3x2.4 92.9 90 54 30 30 125 100
Elizabethan Room B 9.4x11.3x2.4 106.8 98 65 30 30 125 100
Elizabethan Room C 9.4x11.3x2.4 106.8 98 65 30 30 125 100
Elizabethan Room D 9.8x11.3x2.4 110.1 98 65 30 30 125 100
Ascot Room 5.8x2.7x3 15.9 12 - 6 - 20 10
Bristol Room 3.7x6.1x3 22.3 20 - 6 13 20 10
Mayfair Room 3.7x6.1x3 22.3 20 - 12 12 20 -
Board Room 7.9x4.6x3 36.2 - - 12 - - -
Hampton Room 9.4x4.9x3 46.1 40 30 28 - 45 30
Derby Room 3.7x4.3x3 15.8 10 - 6 - 20 10
Essex Room 10.1x5.8x3 58.2 45 33 24 27 50 40
Kent Room 7.9x6.4x3 50.6 35 27 18 21 50 30
Oxford Room 13.7x4.6x3 62.7 60 36 36 36 70 50
Olympic Room 15.2x4.9x3.4 74.3 90 50 36 32 100 60
Sussex Room 4.9x7.9x2.7 38.6 36 15 18 - 40 30
Victorian Room 10.1x5.8x3 58.2 45 30 24 27 65 40
Cambridge Room 7.6x4.6x3.4 34.8 36 20 18 18 40 30
Yorkshire Room 11.3x4.3x3 48.1 50 33 24 - 50 50
St. Francis Suite - East Room 6.1x15.2x3.7 92.9 100 80 48 - 100 100
St. Francis Suite - Study 5.5x7x4.3 38.5 30 30 16 - 50 30
St. Francis Suite - Library 5.5x7x4.3 38.5 30 30 16 - 50 30
St.Francis Suite - Club Room 5.5x7x4.3 38.5 30 30 16 - 50 30
Golden Gate -x-x4.6 262 275 150 42 - 350 250
Mission Bay -x-x5.8 224.4 200 108 42 - 200 140
Colonnade 21.3x11.6x6.1 250 - - - - 200 140
Tower Salon A 18.3x16.5x3.4 301 300 200 48 40 300 290
Tower Salon B 8.5x8.5x3.4 72.8 50 27 18 20 60 50
Grand Ballroom
Dimensions (LxWxH)
28.6x34.7x4.9
Area (sq.mt)
994.1
Theater
1100
Schoolroom
800
Conference
-
U-Shape
-
Reception
1500
Banquet
980
Italian Room
Dimensions (LxWxH)
19.8x11x7.3
Area (sq.mt)
217.4
Theater
-
Schoolroom
-
Conference
-
U-Shape
-
Reception
250
Banquet
-
Colonial Room
Dimensions (LxWxH)
19.2x15.8x7.3
Area (sq.mt)
304.3
Theater
350
Schoolroom
240
Conference
54
U-Shape
50
Reception
300
Banquet
300
Georgian Room
Dimensions (LxWxH)
16.5x12.2x3
Area (sq.mt)
195.1
Theater
140
Schoolroom
110
Conference
42
U-Shape
40
Reception
200
Banquet
150
Borgia
Dimensions (LxWxH)
6.4x11x5.5
Area (sq.mt)
69.7
Theater
95
Schoolroom
60
Conference
30
U-Shape
32
Reception
100
Banquet
90
Ford Salon
Dimensions (LxWxH)
6.7x5.8x2.4
Area (sq.mt)
38.8
Theater
-
Schoolroom
-
Conference
10
U-Shape
-
Reception
-
Banquet
-
California East
Dimensions (LxWxH)
24.1x10.7x2.7
Area (sq.mt)
256.9
Theater
200
Schoolroom
125
Conference
66
U-Shape
45
Reception
200
Banquet
200
California West
Dimensions (LxWxH)
24.1x13.4x2.7
Area (sq.mt)
322.9
Theater
350
Schoolroom
250
Conference
66
U-Shape
60
Reception
400
Banquet
320
Elizabethan Room A
Dimensions (LxWxH)
8.5x11.3x2.4
Area (sq.mt)
92.9
Theater
90
Schoolroom
54
Conference
30
U-Shape
30
Reception
125
Banquet
100
Elizabethan Room B
Dimensions (LxWxH)
9.4x11.3x2.4
Area (sq.mt)
106.8
Theater
98
Schoolroom
65
Conference
30
U-Shape
30
Reception
125
Banquet
100
Elizabethan Room C
Dimensions (LxWxH)
9.4x11.3x2.4
Area (sq.mt)
106.8
Theater
98
Schoolroom
65
Conference
30
U-Shape
30
Reception
125
Banquet
100
Elizabethan Room D
Dimensions (LxWxH)
9.8x11.3x2.4
Area (sq.mt)
110.1
Theater
98
Schoolroom
65
Conference
30
U-Shape
30
Reception
125
Banquet
100
Ascot Room
Dimensions (LxWxH)
5.8x2.7x3
Area (sq.mt)
15.9
Theater
12
Schoolroom
-
Conference
6
U-Shape
-
Reception
20
Banquet
10
Bristol Room
Dimensions (LxWxH)
3.7x6.1x3
Area (sq.mt)
22.3
Theater
20
Schoolroom
-
Conference
6
U-Shape
13
Reception
20
Banquet
10
Mayfair Room
Dimensions (LxWxH)
3.7x6.1x3
Area (sq.mt)
22.3
Theater
20
Schoolroom
-
Conference
12
U-Shape
12
Reception
20
Banquet
-
Board Room
Dimensions (LxWxH)
7.9x4.6x3
Area (sq.mt)
36.2
Theater
-
Schoolroom
-
Conference
12
U-Shape
-
Reception
-
Banquet
-
Hampton Room
Dimensions (LxWxH)
9.4x4.9x3
Area (sq.mt)
46.1
Theater
40
Schoolroom
30
Conference
28
U-Shape
-
Reception
45
Banquet
30
Derby Room
Dimensions (LxWxH)
3.7x4.3x3
Area (sq.mt)
15.8
Theater
10
Schoolroom
-
Conference
6
U-Shape
-
Reception
20
Banquet
10
Essex Room
Dimensions (LxWxH)
10.1x5.8x3
Area (sq.mt)
58.2
Theater
45
Schoolroom
33
Conference
24
U-Shape
27
Reception
50
Banquet
40
Kent Room
Dimensions (LxWxH)
7.9x6.4x3
Area (sq.mt)
50.6
Theater
35
Schoolroom
27
Conference
18
U-Shape
21
Reception
50
Banquet
30
Oxford Room
Dimensions (LxWxH)
13.7x4.6x3
Area (sq.mt)
62.7
Theater
60
Schoolroom
36
Conference
36
U-Shape
36
Reception
70
Banquet
50
Olympic Room
Dimensions (LxWxH)
15.2x4.9x3.4
Area (sq.mt)
74.3
Theater
90
Schoolroom
50
Conference
36
U-Shape
32
Reception
100
Banquet
60
Sussex Room
Dimensions (LxWxH)
4.9x7.9x2.7
Area (sq.mt)
38.6
Theater
36
Schoolroom
15
Conference
18
U-Shape
-
Reception
40
Banquet
30
Victorian Room
Dimensions (LxWxH)
10.1x5.8x3
Area (sq.mt)
58.2
Theater
45
Schoolroom
30
Conference
24
U-Shape
27
Reception
65
Banquet
40
Cambridge Room
Dimensions (LxWxH)
7.6x4.6x3.4
Area (sq.mt)
34.8
Theater
36
Schoolroom
20
Conference
18
U-Shape
18
Reception
40
Banquet
30
Yorkshire Room
Dimensions (LxWxH)
11.3x4.3x3
Area (sq.mt)
48.1
Theater
50
Schoolroom
33
Conference
24
U-Shape
-
Reception
50
Banquet
50
St. Francis Suite - East Room
Dimensions (LxWxH)
6.1x15.2x3.7
Area (sq.mt)
92.9
Theater
100
Schoolroom
80
Conference
48
U-Shape
-
Reception
100
Banquet
100
St. Francis Suite - Study
Dimensions (LxWxH)
5.5x7x4.3
Area (sq.mt)
38.5
Theater
30
Schoolroom
30
Conference
16
U-Shape
-
Reception
50
Banquet
30
St. Francis Suite - Library
Dimensions (LxWxH)
5.5x7x4.3
Area (sq.mt)
38.5
Theater
30
Schoolroom
30
Conference
16
U-Shape
-
Reception
50
Banquet
30
St.Francis Suite - Club Room
Dimensions (LxWxH)
5.5x7x4.3
Area (sq.mt)
38.5
Theater
30
Schoolroom
30
Conference
16
U-Shape
-
Reception
50
Banquet
30
Golden Gate
Dimensions (LxWxH)
-x-x4.6
Area (sq.mt)
262
Theater
275
Schoolroom
150
Conference
42
U-Shape
-
Reception
350
Banquet
250
Mission Bay
Dimensions (LxWxH)
-x-x5.8
Area (sq.mt)
224.4
Theater
200
Schoolroom
108
Conference
42
U-Shape
-
Reception
200
Banquet
140
Colonnade
Dimensions (LxWxH)
21.3x11.6x6.1
Area (sq.mt)
250
Theater
-
Schoolroom
-
Conference
-
U-Shape
-
Reception
200
Banquet
140
Tower Salon A
Dimensions (LxWxH)
18.3x16.5x3.4
Area (sq.mt)
301
Theater
300
Schoolroom
200
Conference
48
U-Shape
40
Reception
300
Banquet
290
Tower Salon B
Dimensions (LxWxH)
8.5x8.5x3.4
Area (sq.mt)
72.8
Theater
50
Schoolroom
27
Conference
18
U-Shape
20
Reception
60
Banquet
50
Banquet
Generally used for meals and sessions involving small group discussions. A five foot round table seats eight people comfortably. A six foot round table seats 10 people comfortably.
Conference and Hollow Square
Appropriate for interactive discussions and note-taking sessions for fewer than 25 people. Many hotels have elegant "boardrooms" for 10 to 20 people, equipped with full audiovisual capabilities, a writing board, cork board and a flip chart.
E-Shape, U-Shape and T-Shape
Appropriate for groups of fewer than 40 people. These are best for interaction with a leader seated at the head of the setup. Audiovisual is usually best set up at the open end of the seating.
Theater
Appropriate for large sessions and short lectures that do not require extensive note-taking. This is a convenient setup to use before breaking into discussion or role-playing groups because chairs can be moved.
Reception
Stand-up social function where beverages and light foods are served. Foods may be presented on small buffet tables or passed by servers. May precede a meal function.
Schoolroom or Classroom
The most desirable setup for medium to large-size lectures. Requires a relatively large room. Tables provide attendees with space for spreading out materials and taking notes.
Ovals and Rounds
Generally used for meals and sessions involving small group discussions. A five foot round table seats eight people comfortably. A six foot round table seats 10 people comfortably.
Audio-Visual Equipment
  • Film Projector with Screen
  • LCD Projector
Event Equipment & Supplies
  • Flip Chart & Markers
  • Installed Stage
  • Lobby Bulletin Board
  • Name Cards
  • Pens / Pencils / Notepad
  • Podium Lectern
  • Portable Stage
  • Spotlights
  • Stack Chairs
  • Tables